Is Leasing A Copier A Smart Tax Move?

Today, we’re delving into an important question for many businesses: Is leasing a copier a smart tax move? Our goal is to offer insights that could help you better understand the benefits and implications of leasing a copier for your business.

Understanding the Financial Impact of Copier Leasing

For small businesses, purchasing a copier can be a significant financial commitment. Not only does it require an initial capital outlay, but it also involves ongoing costs for maintenance and supplies. These expenses can strain your operational budget. In contrast, leasing a copier reduces the upfront investment and offers several other attractive benefits.

Tax Advantages of Leasing a Copier

When you lease a copier, you may be able to reap tax benefits. According to IRS guidelines, lease payments for business equipment like copiers can be deducted from your tax returns, provided the equipment is used in your place of business. This differs from purchasing a copier, where you can only deduct a portion of the copier’s depreciation value – about 40% in the first year and 25% in subsequent years. Leasing, on the other hand, allows the entire lease payment to be written off as a pretax business expense.

Capital Preservation and Budgeting Benefits

Leasing a copier can also be a strategic financial decision. It helps small businesses conserve capital, avoiding large investments in depreciating assets like office technology. This can free up funds for other critical business needs. Moreover, leasing helps in maintaining credit lines for other significant business investments. Lease agreements often include supply costs, further reducing initial expenditures.

Copier leasing can also ease budgeting challenges. Instead of a substantial one-time purchase cost, leasing a copier involves smaller, scheduled payments. This allows for better financial planning and flexibility in managing resources. Furthermore, lease payments are typically unaffected by fluctuating interest rates, offering more predictability in your financial planning.

Contact Us for Your Copier Needs

Interested in learning more about how leasing a copier can benefit your business? Visit our website at www.usacopierlease.com for pricing details and to view our most commonly leased models.

About USA Copier Lease

USA Copier Lease, an exclusive Xerox dealer, serves clients across the United States. We offer guaranteed same day/next day on-site service support for your Xerox devices.

To learn more about how we can assist with your copier leases or to get a quote for a new copier, call us at (800)-893-1183 or email online@usamagnum.com.

Are you an IT organization looking for a Xerox Partner for referrals? Contact us to learn about our incentives for copier referrals.

Houston’s Best Choice for Xerox

Why Leasing a Xerox Copier from USA Magnum is the Best Choice for Houston Businesses

Introduction:

Are you a Houston-based business considering a copier upgrade? Discover why leasing a Xerox machine from USA Magnum on a 36-month term is a financially savvy and efficient choice for your printing needs.

The Financial Sense in Leasing Over Buying:

Leasing a Xerox copier offers significant financial benefits. With lower upfront costs compared to purchasing, leasing provides Houston businesses with the flexibility to manage their budgets more effectively. This option is especially advantageous for companies looking to utilize advanced technology without the burden of a hefty initial investment.

Benefits of a 36-Month Lease:

A 36-month lease strikes the perfect balance between long-term commitment and flexibility. It allows businesses to adapt to technological advancements, ensuring they always have access to the latest printing solutions without being tied down to outdated equipment.

Comprehensive Maintenance Plan:

USA Magnum’s Platinum Xerox Maintenance and Service Plan ensures your copier runs smoothly at all times. The plan covers unlimited consumables, all parts, repairs, remote and onsite technical service, and more. With this plan, businesses in Houston can enjoy uninterrupted operations with minimal downtime.

Predictable Costs with Monthly Service Fee:

The monthly service fee, separate from your lease price, covers all maintenance requests, repairs, parts, and labor, ensuring cost predictability and efficiency. Plus, it includes the first 2,000 black and white pages each month, making budgeting for printing needs straightforward.

Advanced Technology and Professional Support:

Xerox copiers are renowned for their cutting-edge technology and reliability. Coupled with the professional support from USA Magnum, businesses are guaranteed an efficient, high-quality printing experience.

Efficient Service with Innovative Software:

Some maintenance plans might require a software installation, facilitating efficient communication with the Xerox device for meter reading and consumption-based charging. This ensures a seamless service experience.

Conclusion:
Leasing a Xerox copier from USA Magnum in Houston, Texas, is an intelligent decision that combines financial flexibility, technological advancement, and comprehensive support. With a 36-month lease and an all-encompassing maintenance plan, your business is set to enjoy high-quality printing solutions tailored to your needs.

Keywords: Xerox copier lease Houston, USA Magnum copier leasing, Xerox maintenance plan, 36-month copier lease, business printing solutions Houston.

If you are looking for a solution for your office, please reach out to us at 800.893.1183 or online@usamagnum.com

5 Things to Consider When Purchasing a Printer

Welcome to our blog where we discuss five essential factors to keep in mind when purchasing a printer! We appreciate your visit to our page, and we aim to offer valuable insights to help you make an informed decision when selecting the right printer for your office.

If you’re in the market for a printer, it’s crucial to ensure you choose one that suits your office needs and maximizes cost savings. Here are key considerations when buying a printer:

Image Quality: The image quality requirement can vary based on your target audience. Some printers offer a minimum print resolution of 1200 dpi, ideal for photography and art reproduction. Modern printers also feature advanced ink sets for a wider printable color range. Ink density plays a role in achieving vibrant colors, and different ink sets allow for lower or higher densities. Ink droplet size is typically measured in pixel, with printer capabilities ranging from 4 to 12pl. Printers come in various ink configurations, such as 4, 6, 8, or 12 colors.

Speed and Image Resolution: A higher printing speed often leads to a reduction in image resolution, emphasizing the need to balance these two factors for optimal results.

Media Handling: Evaluate the types of materials you intend to print on and ensure your chosen printer can accommodate them. Modern printers offer expanded capabilities for third-party media. Some printers are better suited for short-term graphics and outdoor signage, while others excel in photography.

Ease of Use: Usability is a critical factor, especially if multiple users will operate the printer. An easy-to-use printer minimizes troubleshooting and frustration, ensuring seamless production. Ask questions to assess its user-friendliness.

Support: Don’t overlook product support. Research the support options provided by the manufacturer to ensure you have peace of mind and assistance when needed.

These considerations should guide you in making an informed printer purchase for your office needs. Feel free to reach out to us today, and we’ll assist you in finding the best copiers for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.
We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.
In addition, to learn more about how USA Copier Lease can help your organization assess your existing copier leases or provide a quote for new copier, call (800) 893 1183 or send an email to online@usamagnum.com

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Introducing the Platinum Xerox Maintenance and Service Plan: Unmatched Support by USA Copier Lease

When it comes to maintaining and servicing your Xerox devices, USA Copier Lease offers the exceptional Platinum Xerox Maintenance and Service Plan. This comprehensive plan ensures that your equipment remains in peak condition, allowing you to focus on your core business operations. Let’s explore the benefits and cost breakdown of this remarkable service.
For more information on pricing for your specific Xerox, click here for pricing.

Maintenance Plan Coverage:
Our Platinum Xerox Maintenance and Service Plan provides an extensive range of coverage to keep your Xerox devices running smoothly. This plan includes unlimited consumables such as toner, drums, waste containers, fusers, rollers, and even staples. Additionally, it covers all parts and repairs, including labor, ensuring that your devices are promptly serviced and restored to optimal performance. With both remote and onsite Xerox Technical Service, you can rely on our experts to resolve any issues efficiently. Rest assured, our plan is also covered by the Xerox Replacement Policy, guaranteeing that you receive the support you need.

Transparent Maintenance Cost:
Understanding the maintenance cost is essential for effective budgeting. Our cost breakdown simplifies the process, allowing you to plan your expenses accurately.

Monthly Service Fee: The Monthly Service Fee covers all maintenance requests, repairs, parts, and labor for your Xerox device. This fee is charged separately on a monthly basis, outside of your lease price. Additionally, the Monthly Service Fee also covers the first 2,000 black and white pages each month, providing added value and cost savings.

Cost Per Page: The Cost Per Page covers all Xerox OEM consumables necessary for your device. These genuine consumables are sourced directly from Xerox’s warehouse, ensuring the highest quality. Best of all, standard shipping is included in the Cost Per Page, so you won’t incur any additional charges.

With our transparent cost structure, you can easily budget for your Xerox device’s maintenance and consumables, avoiding any unexpected surprises or hidden costs.

Conclusion:
Experience unmatched support and peace of mind with the Platinum Xerox Maintenance and Service Plan offered by USA Copier Lease. Our comprehensive coverage includes unlimited consumables, parts, repairs, and technical service, backed by the reliable Xerox Replacement Policy. The transparent cost breakdown ensures that you can effectively manage your expenses, with the Monthly Service Fee covering maintenance and the Cost Per Page encompassing all consumables. Trust in our commitment to keeping your Xerox devices operating at their best. Contact us today to learn more about the Platinum Xerox Maintenance and Service Plan and unlock worry-free maintenance for your business.

For more information on pricing for your specific Xerox, click here for pricing.

USA Copier Lease – Service Plans

👋 Hello there!
If you’re leasing a Xerox copier from USA Copier Lease, you might want to check out our
💎 Platinum Maintenance and Service Plan 💎.
This plan is designed to keep your copier running smoothly and efficiently throughout your lease, with plenty of perks to keep you covered.

Here’s what’s included:
🔧 Unlimited consumables (think toner, drums, waste containers, fusers, rollers, and staples), all parts and repairs (including labor), and both remote and onsite technical support from Xerox.
+ Plus, it’s covered by the Xerox Replacement Policy, so you can rest easy knowing your copier will be replaced with a comparable model if it can not be repaired (anti-lemon insurance). 🛡️

Now, let’s talk cost. The Platinum Maintenance and Service Plan has two components:
💰 The Monthly Service Fee
💰 and the Cost Per Page.

The Monthly Service Fee is charged separately from your lease price, but it covers all maintenance requests, repairs, parts, and labor.
+ Plus, it includes the first 2,000 black and white pages printed each month.
📈

The Cost Per Page covers all the consumables you use, like toner and parts. And the best part? All of these consumables are Xerox OEM products that are shipped directly from their warehouse, with no additional costs for standard shipping. 🚚

Overall, the Platinum Maintenance and Service Plan offers a comprehensive solution for businesses that want to ensure their Xerox copier is always running at its best, with no unexpected costs or downtime. So if you want to keep your copier in top shape, consider the 💎 Platinum Maintenance and Service Plan 💎 from USA Copier Lease.

😉

We offer maintenance plans for Xerox devices, even if you didn’t purchase or lease them from usacopierlease.com.

If you’re interested in a Xerox Maintenance Plan for one of your devices, please don’t hesitate to contact us via email at online@usamagnum.com. We’ll be happy to provide you with more information on our services and help you find the right maintenance plan for your Xerox device.

At USA Magnum, we understand the importance of keeping your office equipment running smoothly, and we’re dedicated to providing you with the support you need to get the most out of your Xerox devices. So if you need maintenance services for your Xerox equipment, just let us know and we’ll be happy to help! 💻🔧

Why You Should Choose Xerox Print Products from USA Copier Lease

When it comes to finding the best print products for your business needs, the decision can be annoying. But when you consider the benefits of choosing Xerox print products from USA Copier Lease, it becomes clear that there is no better option in the UNIVERSE!!!!!

*Read on to know why you should choose Xerox print products from USA Copier Lease.*

High Quality Products and Services

Xerox printer products are renowned for their high quality. This means that when you make a purchase with USA Copier Lease, you can be sure that you’re getting the best of the best.

High quality has always been the hallmark of Xerox printer products but ever since the pandemic hit in 2020, the Xerox service and supplies department has gone above and beyond to make sure that customers have access to reliable print products that meet their needs.

As the world slowly flirts with the idea of returning to work, it is important for businesses to have access to technology that is new and reliable. That is exactly what Xerox provides with its copy machines.

Their commitment to superior customer service means that they stand behind their products and services, ensuring that you get exactly what you need.

Variety of Options

USA Copier Lease offers a wide variety of Xerox printer models and features to choose from, so you can find the perfect machine for your specific needs and budget.

Whether you’re looking for an all-in-one solution or a simple color printer, USA Copier Lease has an option that will fit your needs perfectly. Not only do they have a great selection of printers, but they also offer leasing options to make purchasing one even easier.

Affordable Prices

The USA Copier Lease customers can get access to premium Xerox printing technology without breaking their budgets in the process. Their prices are highly competitive and include discounts and specials throughout the year, so keep an eye out for these too.

They also offer leasing options if needed as well as maintenance contracts so that you don’t have to worry about any unexpected costs down the line.

Easy Installation and Setup

When it comes to installing your new machine, USA Copier lease makes it easy with their professional installation team who will handle everything quickly and efficiently.

They also provide training on how to operate your new machine properly so that everyone in your office can take advantage of its features right away!
Plus they are always available whenever questions arise so there is never any confusion or difficulty when using their equipment.

Reliable Support Team

Finally, USA Copier Lease has one of the most reliable support teams in the business who are always ready to answer any questions or concerns you may have regarding your printer or lease agreement at any time during business hours.

And if something does go wrong with your equipment after purchase, their technicians will be more than happy to help troubleshoot any issues as quickly as possible so that you don’t have to wait around waiting for a resolution.

To Sum Up:

When it comes down to it, choosing a reliable print solution provider like USA Copier Lease who partners with industry leaders such as Xerox will help ensure that your business stays up-to-date with technology trends while keeping your costs low at the same time.

With outstanding service from both USA Copier Lease and Xerox’s service & supply team, you can guarantee your business will enjoy smooth operations no matter what challenges may arise along the way!

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

What is Xerox DocuShare?

Welcome to the Blog about what Xerox DocuShare is. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of Xerox DocuShare and how it can help your business.

Xerox DocuShare is a cloud based, intuitive and mobile ECM (Enterprise Content Management) platform. It is deployed onsite to offer greater IT control or to derive enhanced mobility through a secure private cloud. Organizations using this technology can automate their processes with this robust tool. It also supports digital transformation.

What is it all about?

This document management system is meant for every business type and size. It is also a web based system, which is designed to help businesses to enjoy sharing files without having to use complicated software, internal site or cloud storage. It allows direct sharing from hard drive and can be accessed at any point of time over the web. It offers a secure environment and promotes better collaboration within the business.

File sharing

This tool is not known to restrict sharing of different types of files. Its purpose is to provide assistance to users to share a wide range of files with other users at any point of time. It is also possible to share images and paper documents by integrating scanning devices. Executables, text based documents, videos and other digital media types are also shareable.

Benefits

This web based software is proven to significantly lower down document search time to around 80%, when compared to other digital and print formats. Having all documents at a single location, there is only the need to search the location, so as to identify what is desired. The business can also have better and full control offered by centralized administration, thereby allowing specific groups and employees to have quick and easy access to files and documents. There is also present inbuilt fail-safe disaster recovery choice to safeguard data, in case, some vital files get deleted.

Operational expenditure is reduced significantly with this tool and also is less used energy and paper. This tool is rather stated to be an amazing green alternative. It can also be integrated effortlessly and used easily in the existing applications. This allows businesses to use the system efficiently and quickly without having to install additional software on their clients’ computers.

Some key features

With online content sharing, authorized users are now in a better position to get access to vital files and documents at anytime and from anywhere. Even employees are allowed to collaborate easily without requiring sending back files or also being at the same location.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Houston Copier Leasing

Welcome to the Blog about Houston copier leasing. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of Houston copier leasing and how it works.

Perhaps, you are planning to start a new office setup in Houston, Texas, USA. If so, then you will require lots of investments to buy variety of items for your new office of which one is the copy machine. But being a new small business one difficult task faced is raising money to meet Copy Machine Costs. Moreover, for copier machines lease, there are very few choices available.

Why go for a 12 month printer leasing?

Not many alternatives are present to carry out business functions like printing, scanning or faxing. Hence, investing in a copier to be installed at your Houston office with all the essential functions desired by your company are likely to require a good amount of cash. On purchasing the copier machine, it is quite natural for your new small office to face financial crunch and want of liquid money. Leasing the copy machine will be a better solution in Houston and the surrounding cities.

Benefits derived by leasing Oil and Gas Copier

There are indeed numerous benefits to derive by leasing a copier machine. With one, your office will be able to fully function as desired on a daily basis. It also provides you with the convenience to save on precious money, which otherwise needs to be invested in huge amounts as upfront payment. You will be able to use the device for various purposes from day one of you leasing it. You just need to make some payments on a monthly basis. This way, the money saved from not making the purchase can be put to some other use to function the business smoothly and efficiently, thereby increasing productivity. You also will be able to save on tax amount, which can be a good amount if you had invested in its purchase. But leasing the machine will mean, you can comfortably deduct the amount to pay the leasing company from your tax amount. This saved amount again can be put to good use.

Also, the reputed leasing companies make sure that they provide you with the latest technological devices like a multi-function copier as per your office needs. The monthly amount will be charged according to the supplied machine and the features it boasts about. So, you can always have the option to upgrade or downgrade the machine against low monthly sum of amount as and when you require. This is again likely to be determined by the volume of printing and copying required by your business.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Should I Repair or Fix My Broken Copier?

Welcome to the Blog about should i repair or fix my broken copier. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of if fixing your broken copier is in your business best interest. It could be that you are running a busy office and carry out lots of printing and photocopying on your copier machine. But the copier being just another electronic device is prone to getting damaged or experience several types of problems during its lifespan. It is a known aspect that your business speed is not likely to wait for the broken copier or printer to get fixed. Moreover, if your business relies to a large extent on the copier, then it could slow down work and be a crazy day for your business if the existing copier is not functioning properly.

Not having valid service plans for the copier repair

Your problems will only get manifolds if you do not have a proper service plan taken after the original service from the manufacturer has expired. To repair the copier without proper service plan will only entail good amount of money, which can become problem for your small business. Some maintenance & service plans include unlimited consumables (waste containers, drums, toner, staples, rollers, fusers), repairs (includes labor), all parts, onsite and remote technical service, etc.

Copy Machine Error repair &/or replacement

The cartridge is one of the common parts in the copier that may require to be repaired periodically. Also there are other supplies which will require repair like the Transfer Belt Roller, Staple Cartridge meant for Finisher Professional Booklet Maker, Staple Refills , Office Finisher, Advanced Office Finisher, Waste Toner Container, Second Bias Transfer Roll, Pr Booklet Maker Finisher, Drum Cartridge2/3 Hole Punch, etc. These are few of the parts in a copier that will require repair or replacement every now & then, thereby involving a good amount of money. If the copier plays an important role in the smooth and efficient functioning of the business, then it is essential to keep aside some budget for its repair and maintenance. This can be a tough task for small businesses with very less liquid capital. Also, there is a genuine need to search and hire the best companies in the region that can offer professional repair or replacement services.

Availing rental copier machines

However, the issues related to repair or replacement and spending lots of money, energy and disruption in the business can be skipped by taking advantage by leasing a copier from a reputed provider. Fortunately, there are companies present in the market that does offer different types of copiers to match perfectly the specific needs of your business. Also, the rental program is very affordable, thereby helping you to save from the hassle and precious money, since all parts mentioned above are covered in the rental program.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Top 6 Must-Have Copier Apps for Law Firms?

Welcome to the Blog about the 6 must have copier apps for law firms. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of what apps would best suit your law firm and what all they can do.

Organizations, both small and big, these days make use of different types of systems and tools for efficient and smooth management of their business. To sustain high productivity level, it is crucial to ensure that the systems used collaborate with one another. Here, business applications can be found handy. The Copier when carefully selected can integrate with several systems, thereby making the tasks to seem easier, quick and simple.

Top apps to save money and time

– DM Connect: It is considered to be the perfect application which when used can help streamline the process. Also, it offers greater internal efficiency and productivity. Using this application, you will be able to route and process all documents related to your business in the multi functional device. With Document Management System, you will be able to effortlessly and quickly share, capture, retrieve and store files.

– Google Connector: Gmail System of Google boasts of having 1+ billion monthly active users. Several businesses use this system to host their employee emails. Devices of today use the latest technology to access and connect to directly to your Google account from the device. For this, there is not required any additional technology or steps. Besides printing and scanning from account, you also have the privilege to print emails, browse messages and check out the event calendar, as well as compose emails and send them.

– PinPoint Scan 3: It is regarded to be Kyocera’s latest business application that has been designed to help simplify office scanning needs as well as to enhance your staff efficiency and productivity. Scanning a document has become much easier and quick with this application. It is rather a personalized scanning solution.

– OnBase Connector: Using OnBase Connector application, you will be able to leverage your current OnBase investment. This is made possible by routing, indexing and scanning documents within content management enterprise application from the HyPAS enabled Kyocera MFP. It also helps to streamline communication with instant scanning of hard copy documents.

– Mobile Print: This app is a real necessity for those entrepreneurs who have their employees working in multiple locations or are always on the move. Employees using this app from their phone can print from anywhere.

– CentraQ Pro: Maintaining automated machines in Law Firms/Office does involve a good amount of money on maintenance. This application eliminates all guess work, providing administrators with appropriate tools and knowledge to manage usage and costs.

Hence, choosing the right app can prove to be useful.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

In addition, to learn more about how USA Copier Lease can help your organization assess your existing copier leases or provide a quote for new copier, call (800) 893 1183 or send an email to online@usamagnum.com

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

What Automated Features Do You Need For Your Law Office?

Welcome to the Blog about what automated features do you need for your law office. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of what would best fit your office.

If you run a law office, then it is quite natural to have plenty of documents, each of which could be hundreds of pages. Whatever be the size of your business or practice, you need to have proper office supplies to ensure smooth and efficient functioning.

List of essentials to consider

Desk supplies: They are the real basics that your office should have. You need to have tape, pens, highlighters, scissors, paper clips, trash can and other essential items. With these, you and your staffs will be able to take notes as and when deemed necessary, be innovative and carry out normal business.

Organization Supplies: It is important to stay organized to increase overall productivity and efficiency. Binder clips and stapler should be kept handy to maintain different types of printouts and documents together. Include some folders – hanging and regular file folders. Crucial paperwork like legal documents or personnel files should be kept carefully and organized, so as to prevent misplacing or losing them.

Using advanced technological devices: Stapling, folding and 3-hole punch is also essential. They can be purchased separately. You can also invest in the best branded copiers that will undertake all these tasks.

Software & Apps: Whatever be the device used, you will definitely require some good apps or software to help manage the business. It also allows handling variety of tasks like tracking client invoices or customer payments, maintain blog or website, schedule appointments, carry out taxes and monitor social media presence.

Paper: There is a need to stock up paper for copier and printer, sticky notes, notepads and notebooks. Also, the copier and printer is to have toner and ink in plenty to ensure that the pages are not left blank, especially when there is an urgent presentation to be done.

Mailing & Stationery supplies: Paper and envelopes is a necessity to disburse payments, paychecks, invoices, documents and promotional offers, etc. Also postage is to be stocked up.

Storage & Office Furniture: You and your employees need to have comfortable office chair. The desk also should have sufficient space to work efficiently. Storage cabinets and furniture with adequate space can help eliminate unwanted distractions and to be better organized.

Therefore having the above mentioned features combined with a good copier is likely to help your legal firm to establish itself and function smoothly.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

6 Secrets To Getting The Right Copier For Your Law Firm

Welcome to the Blog about 6 secrets to getting the right copier for your law firm. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of which copier would best suit your law firm.

Perhaps, you are planning to buy a copier for your law firm. There are several companies in the market that provide such machines. But you need to ensure availing the right one that will serve your specific complex business needs. It will be wise to choose a system that offers multi function facilities. Hence, during the selection process, give priority to quality of service rendered and available functions, rather than simply focusing on the ‘price’ factor.

Tips to ensure correct selection

1. You need to ensure that the machine interface allows launching of direct workflow. You need to have the ability to include directly all scanned documents within the document repository. There are machines which can interface as well as connect to diverse product range. With proper research, you can come across a device which will work with your existing software.

2.There are likely to be produced plenty of case related sensitive documentations and files. There are times when the average may even exceed a thousand pages a day. Ordinary devices are not likely to live up to the occasion and will only witness frequent breakdowns. Instead, you need to invest in a machine for your Law Firm that will complete high volumes of work in double the speed. This will also save precious staff time, who can focus on other things.

3.Document imaging combined with document capturing is likely to be memory intensive. Hence, the device needs to have sufficient capability to manage efficiently, easily and quickly large scanning projects. It should also manage incoming faxes and printing tasks. Research on document imaging software as the right section can help save space, eliminate paper and allow access to various case files.

4.It is important to adhere to HIPAA compliance while managing medical related details, while CFPB regulars real estate residential transactions. The device chosen should allow the printer to release print jobs.

5.In case, there are numerous photos involved in the case, then the device should be good enough to offer scanned photos with 600 dpi.

6.Valuable office space is taken up by documents and hence maintaining drawers for storage purpose can be expensive and also cumbersome. Digitizing paper or E File process does help to enhance greater efficiency.

With proper research, you are sure to find the very best device for your Legal firm and at discounted rates.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Industrial Copy Machines VS. Small Business Copiers

Welcome to the Blog about industrial copy machines vs. small business copiers. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of the difference between the two.

Investing in a copy machine for the business is no more a luxury. Rather, businesses installing it do enjoy significant improvement in how the company operates. Using the right copier, employees do not have to wait to complete their tasks or waste time by performing those manual tasks which otherwise could be automated. Using the right type of Industrial Copy Machine can help your employees to spend more time performing those tasks which matter a lot to the bottom line. Besides the Price difference, there are several other aspects that need to be taken into consideration, during the selection process.

What Is The Copier To Be Used For?

Different offices have varying needs and hence, it will be essential to determine the specific requirements of the business and purpose to install the Small Business Copier. For instance, several businesses make use of the copy machines to copy, scan, fax, print, fold, staple, bind and saddle stitch. It is only a well chosen machine that will live up to your business expectations and allow the essential tasks to be automated. Preparing the list of things to do also helps to determine the machine’s final configuration to be derived and investments to make. Doing some Comparison research between Commercial Copier and Small Business CopiersCopier can help understand the difference and choose the perfect one.

Monthly Print Volume

This is the next aspect to be made priority when making Comparisons between an Industrial Copy Machine and Small Business Copier. How much is the copier to be used needs to be identified. Will there be printed few or thousands on a daily basis and the number of employees to use the copier. The high end copiers will have a huge price difference from that of a Small Business Copier. But they manage to print higher volumes when compared to the low end types.

Printing volume is rather measured as the maximum number of pages printed per month. 8000 copies can be derived from the Commercial Copier or Industrial Copy Machine on low end. On the other hand, the high end ones offer 40,000+ pages. The Small Business Copier costs around $120.00+ But the Commercial Copier is likely to be found at a price between $3000 and $35000.

For better and effective Comparisons and to know the Price difference, check out the webpagehttps://usacopierlease.com/commercial-copier-costs/.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How Much Do You Print Monthly?

Welcome to the Blog about how much you print monthly. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of how much you print and what kind of copier will help your business.”

It is important for each and every business to scan, print and photocopy documents from time to time. Installing the best branded Copiers in the office is sure to significantly enhance your office productivity. It also improves your staff efficiency and productivity. Hence, it becomes
crucial to identify the best device which can efficiently handle the output, contain costs, use minimal resources and complete tasks crucial to your business.

Features to consider when purchasing the machine

Purpose: It is essential to list out the tasks that are expected from the machine. Few businesses may use the device for faxing, scanning, copying, folding, printing, stapling, saddle stitching and binding purpose. It is possible to automate these tasks using a good machine. Understanding the requirements will help determine the capabilities desired in the machine.

Document types to print: The current set of digital devices have the capability to print 22 ppm (pages per minute) on low end to about 100 ppm on high end. There are different types of devices available in the market at different rates. Plenty of options are available. Your business type and printing volume will determine the type of print speed to choose in the device to meet the growing needs. Is there a need to print email copies, forms or other documents used by employees internally? Is there a need
to print short contracts? 30 ppm is sufficient for businesses witnessing light printing needs. For regular large paper presentations or mass mailings, do consider the number of copies and pages required. Schools & law firms will require a device having greater capacity. For heavy use, devices with 45 ppm speed are found suitable.

Copying & Volume: Is your business engaged in printing few pages on a daily basis or thousands of documents in a single day? Evaluate how much your current machine is being used monthly. You can estimate the number of pages to be printed every month by following the amount of paper purchased every month. It is the print volume which is likely to determine the paper capacity required in the machine for your business. The basic models allow 100 sheets / tray and multi-function, large scale machines have the capability to hold about 500 sheets / tray. It is necessary to
select a device which will provide the facility to meet the current as well as growing demands of your business or practice. It should manage expansions easily.

Therefore, doing some research can help you to find the best solutions for your business.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How Much Does a Copy Machine Cost?

Welcome to the Blog about how much does a copy machine cost. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of copiers and their pricing.

A copier is always a good choice for any size office, workplace, or home use. As it’s advanced features make you work smartly and occupies less space. It’s multi function options like print, copy, scan with WiFi and cloud computing definitely help to work effortlessly.

If you are planning to buy a copy machine then you can go for an online purchase or offline from the seller. USA Copier Lease has featured products of Xerox on its Home page. A copier costs less than you would think when you lease. Usually the price range varies according to the product. E.g. Xerox Altalink, Versalink, MFPs, Laser Printer All-in-one.

Some products with detailed quotes are given below:

Xerox Altalink C8030 : It is the base model of Altalink.

Features:

– 30 PPM

– Color

– 4 Trays + Bypass

– Price : $ 195.00 per month on lease

The following is also added with this product:

Included are freight and shipping, on site copier setup, network installation, Remote Network installation

Xerox Color C60 : It is the Lite Production base model

Features:

60 PPM
Color
2 Trays + Bypass
Price : $ 429.00 per month on lease

Xerox Versalink C7020 : It is the base model of Versalink.

Features:

20 PPM
Color
2 Trays + Bypass
Price : $ 115.00 per month on lease

Both Versalink and color C60 include service of installation like Altalink.

The lease term also varies for every product. Like the lease period may vary from 12 months to 60 months according to price.

Our “Where to buy” menu on our website consists of all range of Office products, Production Printers, Suppliers and Software. There is an option of “Quick Shop Links” to Buy Office Products, Order supplies and Sales Location. You can check these options to get details and also buy products. You can select the town/city and select preferred product and find the store in your area. After submitting the details you will get the information about the stores and easily locate them.

If you have any questions or need help you can check www.usacopierlease.com Home page and fill out the contact us form.

Phone: (800) 893-1183

Xerox Technical Support: (800) 835-6100

Supply Ordering: supplies@usamagnum.com

Email: online@usamagnum.com.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Does Xerox Still Make Copiers?

Welcome to the Blog about do Xerox still make copiers. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of Xerox copiers.”

Yes, Xerox machines are definitely good products which fulfill demands of the current century. This century demands more than just printing copies and Xerox provides it. Now Xerox also introduced all the facilities like: print, copy, scan and also other multi functionalities in a single device. But still Xerox copiers are in demand and it has not stopped producing copiers.

Copiers:

This digital age demands more and Xerox has all the products in trend. The copiers are now available with features like: print, copy, scan, fax and also WiFi accessibility. The MFPs (Multi Function Printers / All in one) are now the choice and replacing the products like single machines for copy, scanners, printers and also fax machines. The MFPs occupy less space and help to deliver hassle free productive work.

Features of MFPs:

– It has touch screen interfaces similar to Tablets

– Also have facilities for Mobile and cloud-readiness

– Additive functionalities like : Benchmark copier data security

– Customized applications

– WiFi connectivity

– Multi tasking

If you have a small workplace then these space saving MFPs are best.

Altalink devices:

These are also MFPs having high security standards and advanced functions. The Altalinks are designed to suit best for small, medium or large workplaces. It has support for tabloid size printing. It provides freedom to work anytime and anywhere as it has mobile and cloud connectivity services like: Dropbox, Google Drive, One Drive support. Also has high confidentiality and security facilities from Watchdog and McAfee. Altalink devices can copy, print, scan, fax, email and have mobile connectivity (built-in) which is much more than one need.

Versalink devices:

Versalink devices work smartly. These have innovative functionality with affordable cost. Available in black, white and color. You can access it from anywhere. It has a touch screen feature, easy handling and user friendly. Features like Altalinks are also available. Has multiple paper tray options, reliable and more secure.

Light production devices:

Can print up to 100 pages per minute. Xerox have D95A/D110/D125 Copier/Printer which is a monochrome light production printer. It can produce high quality print, professional output and best suitable for small to medium businesses where large scale volume of printing is required. Multi tasking like: print, scan, copy and forwarding the document by email and fax is in just one click. These have remote printing services and high resolution printing.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Default Passwords for Xerox Copier for 2020:

Welcome to the Blog about Default Passwords for Xerox Copier for 2020. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of how to access your default passwords .”

Xerox allows you to log into the system administrator area. Here you can access and change the default features according to your requirements. It is accompanied with many security features, admin panel with username and admin password. You need to log in to the system administrative mode to change anything.

The rules for handling default passwords has changed in January 2020. The firm wares updated to make the default passwords either 1111 or devices serial # to add reasonable security features to the devices. As the California state law (SB-327) will not allow to sell products connected to the internet without security features from January 1, 2020 onward. So, Xerox has to amend its security features to be bound by it. So, you should change your system admin password to make your system secure. It is always recommended to change the admin password.

You can use this page www.support.xerox.com for help changing the password. The users who already are using printers or MFPs have the same default password until they upgrade the software/firmware. After updating the old software to the new updated one, you need to change the default password and keep it secured and safe and accessible by limited users you trust to make further use. If you forgot the changed password you need to get help from our technician to reset the password. There is no way to reset or access the password remotely, so the technician needs to visit your place for password reset.

Benefits of changing the admin password or credence:

Changing the password will also protect the printer/multi function printer from security issues. The password needs to be remembered to keep your device secured. It’s always advisable to log out of the system admin mode for the safety and security of the printer. The default access allows everyone to access the basic Copy, Scan, Print, & Fax functions of a device. But the administrative mode has more features like : various advanced accounting, security and configuration features, network parameters and changing specific default modes.

Changing passwords at your earliest convenience is needed for the safeguard of your system and to protect your device from online threats. You will explore more advanced features if you logged in to the admin panel.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How to Use a Copy Machine

Welcome to the Blog about how to use a copy machine. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of a copy machine and all it does.”

Xerox copiers provide the best features for copying in cost effective price with advanced security modules,easy to access tools, mobile connectivity, WiFi service, cloud connected applications, touch screens, etc. It’s not a headache any more to know how to use a copy machine. All instructions with pictures and videos are available on our website. You can go through the videos to see how easy the printing job is. Some MFP printers have more smart features and also come with lifetime warranty.

Steps to handle a copy machine:

Step 1 : First you have to switch on the power button and it may take a few seconds to make the machine ready for work. Then touch the “Press it” button on the touch pad. Now your machine is on.

Step 2 : Loading the paper in the tray : Open various trays one by one to load papers of different size i.e. A4 (Normal Size), A3 or Legal size. If your printer has just one tray you have to insert papers according to your printing preferences. But printers with various trays for loading different size papers are best for multi functions.

Step 3 : Follow the Screen Instructions to know the various Function buttons. You have to choose how many copies you need, color mode, change the contrast I.e dark or light, select the mode to copy on both sides or single side(advance functions) and also you can select the connection options.

Step 4 : Your copier is now ready. Put the document you want to make copies on the top or scanning area, check the alignment properly and then press the button. If you have two sided paper the copier dealer has to choose the two sided option and press “OK”.

Step 5 : Collect the papers : Select the Finishing button and choose the page order options accordingly and press “OK” . Then select number of copies and “Go”. The pages in your out-put tray will be arranged automatically in your preferred sequence with the required no of copies. You can count or check them for your confirmation but usually you don’t need to do it as the machine is so smart and does its job error free. You can select finishing and choose the staple position usually top left corner press “OK” if you want your document to be stapled.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How is a Xerox Copier Different From a Laser Printer?

Welcome to the Blog about How is a Xerox copier different from a laser printer. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of the difference for both.”

Xerox Copiers :

Xerox copiers provide the features like: printing, copying, advanced security modules, easy accessibility, mobile connectivity, WiFi facility, touch screens, etc.

Laser Printer:

Laser printers also give easy handling interfaces, make your job simple, cost effective, have advanced security for the system, mobile printing facility which helps you to give command to print from anywhere, anytime. Better paper handling, touch screen tools, with advanced applications provides a smart workplace with WiFi connectivity.

Difference between Xerox copy machines and laser printers :

1.Copiers and laser printers have a major difference in image formation on the photosensitive drum.

2. A copier uses a bright light and lens which focus on the image. A strip is used to scan the image in most of the copiers onto the drum. The lenses are adjusted with the drum and the strip to take the image.

3.A laser printer uses a low power sharp and focused laser beam to scan one line at a time on the drum. Modern laser printers use infra-red solid state laser diodes but copiers use different technology.

4.Copiers use a positive process while laser printers use a negative process.

5.In copiers dark areas on the original result in marks on the paper and in laser printers if there is a spot of light results in a dark mark on the paper.

6.Laser printers are combined with buffer memory so that multiple copies can be made without re scanning the original image which is impossible in copiers.

7.In laser printers sorting and collating is more flexible, scaling and rotation can be done digitally which is not possible with simple copiers.

8.The exposure process is different for copiers and laser printers.

9.For copiers, a broad strip is focused onto the drum. When the drum starts working, a quartz lamp and the strip mirror moves along the original. The second strip helps the strip mirror’s movement. In this way the entire original image is captured by the rotating drum. It takes the entire image at a time. For laser printers, the negative image of the page is stored in the printers buffer memory and is read and scanned onto the drum. It takes one line at a time.

10.In copiers, the relative charges of the drum and toner are set up so that toner is drawn to the unexposed portions of the drum resulting in a positive image, but in laser printers its opposite.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How to get out of a copier lease

Just like in every business partnership between two or more entities, there is always an agreement; the same goes for a copier lease. Before any company gets to lease its copier machine to another company, both parties would have to agree on a contract that would bind them. But in a situation where the contract no longer favors the small business getting the copier, what happens next?

For numerous reasons, some businesses can choose to stop using the copier leasing company service. There are businesses that are fed up with their copier leases, but they remember they have a signed contract, and that keeps them feeling stuck. This can be an unbearable moment especially for businesses that are struggling!

The question now is, can a business get out of a copier lease? Is it possible that the contract gets nullified and void? There are businesses looking for answers to questions like this, and the answer is yes.

When would it be a good idea to break your lease?

There is no perfect time to break a copier lease, especially when there is no backup plan. The thing with breaking a copier lease is that there is always a penalty involved. But regardless, there are certain circumstances that one would be left with no other option than to break the lease.

Here are some reasons why breaking a lease might make sense.

Unfair agreement: The truth is, nobody likes it when they are being cheated on. No matter how little the cents are, it hurts to feel cheated, and an unfair agreement is not so different. You might wonder what would make someone get into an agreement that wouldn’t favor their business.

When signing an agreement for a copier lease, business owners in some cases don’t always understand every term stated in the contract. Some individuals make the mistake of just scanning through without properly and thoroughly examining the agreement. In most cases, until they are negatively affected by the contract in the future, they won’t know how bad the action they took was.

It is very advisable that such an experience is avoided as much as possible from the beginning. Read the terms clearly and understand them or ask questions if needed in order not to have issues with the copy leasing company in the future.

Price keeps going up: Rising prices of leasing the copiers can make any company want to break the lease. One advantage of leasing copiers has to dо with the fact that it is cost-effective; hence the moment prices go up, it is no longer an advantage.

Prices tend to go up for several reasons, but that should not be your problem. In cases like this, breaking out of a lease becomes unavoidable.

As stated earlier, breaking out of a lease has penalties that come with it. But the good thing is that these penalties can be handled by us. We can help you break out from a lease without any penalties. Please contact us so we can get you squared away.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Law Firm Commercial Copiers

Buying a copier for your business is helpful, but getting a copier machine that suits your business needs is very important. As a law firm, several copiers are designed specifically for attorneys. Law firm commercial copiers are built basically for law firms with the sole aim of helping their processes go smoothly and more efficiently. Finding a copier that can handle every legal industry-related needs can be a bit difficult, but it would pay off in the long run. Before selecting a copier for your law firm, it is important to first take note of the things you want the copier to do for you.

The price of the copier should not be the first thing to consider when trying to get the best out of a copier for a law firm. One might wonder why getting a law firm commercial copier is better than getting a all in one printer. Here we will explain why:

Things to Consider When Trying to Acquire a Copier for Your Law Firm

To get the perfect copier for your law firm, there are certain factors to consider, and they are;

Copier speed: The speed of a copier should be regarded as when planning to acquire a copier for your law firm. Due to the high printing needs that come with running a law firm, it would be advisable to get a copier with a high page per minute (PPM) rate.
Compliance: Does the copier complies with specific vital rules? Health Insurance Portability and Accountability Act (HIPAA) and the Consumer Financial Protection Bureau (CFPB) are common examples. Copiers that meet these regulations would save you unnecessary problems.
Security: One of the main reasons for compliance is to secure data and client details. If the copier you intend to go for, for your law firm is not secured enough, then take it off your list. You would not want to spend money on acquiring problems for your business.
Scanning capacity: How well can the scanner operate? The ideal copier should have a scanner with enough ability to handle regular scanning. Slower scanning time is mostly caused due to low capacity, and this can slow down processes in a law firm.
Image size: If, as a law firm, you would handle more cases that include pictures, then a copier with an excellent scan resolution would help. The least the copier resolution should be for image scanning is 600 dpi (dots per inch) resolution.
Document storage/management: How do you intend to manage and store legal documents? You don’t want the documents to get into the wrong hands; neither do you want to keep files belonging to an already settled case. Getting a copier that can digitize documents would be of great help. Copiers with this feature can help save physical space and keep the documents more secure.

Getting a copier that does almost all of this is a perfect investment. Also, you might want to pick the features that appeal the most to your business needs and work with it. At usacopierlease.com, you can get the right law firm commercial copiers for your law firm.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is what most of our law firm customers use.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Do I need a Local Copy Machine Leasing Company?

The need for a reliable copy machine company keeps growing as both small and big businesses wish to increase sales and cut down their operational cost. The advantages that come with leasing a copier machine cannot be ignored.

Copier leasing is becoming a popular business as the demand for affordable copiers for businesses tend to increase. With this increase in copier leasing, one might make a mistake of working with an unreliable company.

The bad news about leasing copiers from unreliable copier leasing companies is that they can cost you a lot of money in the long run. Nobody wants to pay for services they don’t receive, especially small businesses with limited funds. This takes us to which copier leasing company should one go with. With USA Copier lease we can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee. We also don’t increase your lease prices from year to year.

The question some people may ask is, “do I need a local copy machine leasing company”? The answer is no, when looking for a reliable company to lease a copier machine from, the location should not be the priority. The location of the company might at first seem to be a barrier, but after examining their services and finding them reliable, why not try them out!

Factors such as the speed at which you get attention from a company can make choosing a local company easier. Also, schedule flexibility can be another added advantage, especially for small businesses. The location of the copier leasing company should not stop you from getting a quality service. It might seem to be a tough decision to make, but once made, you won’t regret it.

At USA Copier Lease, you can rest assured of getting a quality copier leasing service. Regardless of your business location, we can make ourselves available in order to make your business process a seamless and easy one. We can offer you our top-notch service regardless of the distance. So as long as your business is within the United States, USA Copier Lease is available to help your business grow. You no longer must depend on your local copier leasing company, especially when they have nothing special to offer you. Get in touch with us today and let us help grow your business!

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Should Small Businesses Lease a Printer in 2020?

2019 has come to an end and businesses are already closing sales for the year, and also making big plans for next year, 2020. But one important question businesses are to ask themselves when making these plans is, “Should we Lease a Printer in 2020?”.

Happy New Year – Ben

The idea behind leasing a printer for a business or corporate entity is mostly underrated and overlooked by a lot of businesses, but it should not be so. Business owners would need to lease copiers and printers come 2020, and if they don’t, they would only incur avoidable overhead costs for their businesses.

In this article, we would be explaining the reasons why businesses, especially small businesses and start-ups need to lease a printer in 2020 rather than buying.

Projected Business Growth:

Due to the level of growth which the technology industry is experiencing, buying a copier or printer for your business might not be a perfect option. When you lease a copier or printer from leasing a company, you stay up to date with technology, have a solutions provider, build business credit ( yes – read here for more info), and stop worrying about stuff that doesn’t matter to the growth of your business.

The good thing about leasing copier machines that are up to date is that you can compete with bigger businesses that already own these machines. Small businesses might not have enough credit to fund such machines, but with the help of leasing companies, they can lease these copiers.

On the other hand, if a small business chooses to spend more credit buying a copier or printer, they can’t tell how soon a better update would come out. Once an update is out, big businesses can easily acquire them, but small businesses might not be able to; hence making them unable to compete with the big boys in the industry.

Cost:

When leasing a copier or printer, the upfront cost is lower, unlike buying them. Also, the cost of purchasing a desktop and supplies monthly is nearly double the cost of leasing a printer for a small business. You might not be aware of this, but now you are.

Leasing copiers and printers instead of buying them make small businesses more flexible and also make them save more money for other projects. Leasing copiers is an easy way to cut down the cost of starting or running a business.

Also, a lot of small businesses have limited access to credit, and leasing copiers is an easy way to avoid using it.

In summary, you don’t want to get into the new year sweating on the cost of running your business, where you can cut down the cost by simply leasing copiers and printers for your business. Also, for your business to go out and compete hard with the big names, leasing printers can give you an edge.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Small Business Technology Requirements for Start-ups

Congratulations on the getting the start-up business in place. I’m sure that you aren’t planning on being among the large percent of start-ups that fail…so we wrote and article to help you avoid that.

With the high demands of our world and increasing rate at which people can’t be patient, getting certain technologies in place for your small business can do you more harm than good.

There are a lot of these technologies to choose from, but we would be focusing on the most important once as we understand that start-ups always have a tight budget. In other not to spend unnecessarily in trying to purchase or lease technological types of equipment for your business, this article would guide you on the top 5 technologies needed to successfully run and operate your small business.

Computers

The first technology on the list is a computer. Computers in our current business world make a lot of processes easier and smoother. Also, there is almost no limit to what a computer can do for a small business.

When certain computer automated programs are put in place, it can help cut down the cost of paying workers. In a computer age, any business without a computer is either losing too much money, or customers, or even both.

Internet

The internet gets your business to more people and helps you get your business closer to your market. There are several ways the internet does this and some of them include websites, social media, and email.

Businesses in this present age find it easier to connect to their customers and advertise to more individuals on the internet. So, when starting a business, the internet should be on your mind if you want to grow faster and bigger.

Cell Phone

Effective communication is one of the integral parts of any business and phones help in making this possible. With the help of an office phone, customers can reach out to either make enquiries or report a challenge, which at the end would help grow the business.

Printing/Scanning (Shameless Plug)

Now here is another important technology that is sometimes been overlooked by a lot of small businesses. The cost of operating a business can be drastically cut down when a business handle it’s printing, photocopying, scanning and other related by itself.

Although some might complain about the cost of buying printers and other related machines, there is a better option and it leasing the machines. Rather than buy printers, photocopiers and the rest, leasing is a more efficient way to save more and get more.

Just in case you don’t know how to go about this, you can reach out to us as we have the best printers and other related machines for lease. We are a copier leasing company and we don’t hesitate to lease printers for small businesses. We are the best in the market and we offer our services at market friendly rates.

Security

The last on the list but not the least is security. A lot of businesses, both big and small have lost a lot due to little or no security technologies put in place. Security software of computers and CCTVs are means to secure a business asset and avoid intruders from stealing what you labor for.

These items and technological services mentioned above are essential to the growth of any business, and I know you want your business to grow. Get them in place and watch your business grow.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Printer Leasing Company for Small Businesses in 2020

*Cheesy Deep Voice Over* – In a world of fast-growing technology and intense market competitions, small businesses opening their doors in 2020 might find it hard to compete. But with the help of printer leasing companies, small businesses can have a chance!

Hey All! Hope everyone doing well. Ben here, wanted to let you all know that I am very grateful that you continue to read these things. I don’t know you, but I’m thankful that you continue to help USA Copier Lease grow. Back to the article. -Ben

Copier leasing for small businesses is gradually becoming an accepted trend due to some advantages it offers small businesses. There is no doubt as to how important and vital a printer leasing company can be to a small business. Where there might be a bit of problem is in getting a reliable and efficient printer leasing company for small businesses.

In almost all business sectors and industries, there are the bad guys and good guys, and being able to find the good guys gives you an advantage. In some cases, some companies might not be bad, but their policies, prices, and antecedents might not suit your business needs; hence the need to get a better one.

In this article, we would be covering three essential factors to look out for when choosing a printer leasing company for your small business.

Shorter Lease Term: A short term lease is a type of contract that can be done within a short period. In most cases, a short-term lease can last for 12 months or more; short term rentals are also available – contact us for more info. But how does a short-term lease help small businesses?

Short term lease provides flexibility for small businesses, especially when they are just starting. With a short-term lease, small businesses can quickly grow without adding so much to their budget. Every small business has plans of growing, and a short-term lease can be of help.

Maintenance Package: When leasing copiers and printers for your small business, it is necessary that you find out if the leasing company offers a maintenance package and what the package entails. A maintenance package is significant to look into as it can help avoid unnecessary cost in the future.

A maintenance package would cover your business in case the copier machines get faulty or need servicing. The machines would need either of them or even both.

Response times: Here is another crucial factor that must not be overlooked. Copiers and printers are machines, and they can breakdown any day and at any time. But when they malfunction and you had subscribed for a maintenance package from the leasing company, how long would it take the company to show up and fix things?

A poor response time would negatively affect the business process in your organization, and in turn, you might lose money. So, it is crucial to know how quick they are to respond.

Find a printer leasing company for small businesses with these offers can give your business an advantage. We are the perfect printer leasing company, and we can help your small business grow bigger and better.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

What is included with printer/copier maintenance contract?

It is one thing to lease a copier or printer for your business, and a whole additional concern to worry about maintaining the copier machine. After deciding to lease a copier machine, you will be asked to sign a copier maintenance contract, and it is left to you to either sign it or not….. Let’s jump in here and give you a perceptive into maintenance contracts.

Should you sign the printer/copier maintenance contracts?
What is included in the printer/copier maintenance contract?

This article would explain what a printer/copier maintenance contract is and all you need to know about it.

A printer/copier maintenance contract, which is also known as a Service Level Agreement, is almost like a copier health insurance policy. Individuals get health insurance that would cover them when they are ill, and this helps them to plan their healthcare expenses. Also, a printer/copier maintenance contracts make a business not to spend unnecessarily on maintaining a leased copier machine. There is no doubt that the copier machine will get old and start wearing out someday, so a printer/copier maintenance contracts cover the cost of maintaining it.

What is included in a printer/copier maintenance contract?

Copier maintenance contracts are a bit different and every copier leasing company has their own system, but most contracts are almost similar. The majority of vendors provide full coverage where they provide complete service the machine.

When choosing a printer/copier maintenance contract, the business should compare it with other vendors and know which one is best for their business. Doing this might not only save businesses extra money, but also gives them better service.

The following items should be included in your maintenance contract:
– Parts (any moving parts within the machine that are expected to wear out)
– Supplies (toner, drums, etc.)
– Labor (service technicians making the trip to your office to service or maintain your copy machine)

Risk of not having a printer/copier maintenance contract

Choosing not to have a printer/copier maintenance contract activated for your copier machine might look cheaper, especially if the machine doesn’t develop issues or need servicing in the first 12 months. A copy machine won’t stay active for a long time and never require maintenance. Just like every other machine, it would breakdown and need to be serviced.

When there is a printer/copier maintenance contract activated, unexpected costs of servicing and maintaining a copier machine can be eliminated. Businesses that have a printer/copier maintenance agreement in place can stay relaxed when their machines break down, knowing that the contract would cover them.

Choosing not to have a printer/copier maintenance contract is an unprofessional approach and can lead to unnecessary expenditures in the future. So, getting one is important. =) Shameless plug – Magnum can provide servicing and maintenance for Xerox machines and we have expert technicians that can efficiently service these machines.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

What is included with a Printer-Copier Lease?

Getting to rent a copier or printer is an effective means for businesses (especially small businesses and start-ups) to cut down on the capital. Copier and printer renting is a strategy that has, over time, grown to be cost-effective, but some businesses still do not enjoy the full benefits that come with it.

Aside from the fact that copier leasing is cost-effective, other benefits can be gotten from this, and those other benefits would be discussed in the latter part of this article.

Use of Xerox Copier

There are no doubts neither is it arguable that Xerox produces the best copier machines (totally a one sided opinion that we poled one person on), and that their products are of high quality, very efficient, and up to date. So, businesses that rent copier machines can stand a chance of using this top-notch equipment to run their business smoothly.

Using the Xerox copier can give businesses an edge over their competitors, as it can offer functionalities that other copiers don’t have. Also, these functionalities which the Xerox copier machine possess can help business processes get easier, faster, and smoother.

We are also a Xerox dealer that has these copier machines to lease and rent. Contact us for more info – online@usamagnum.com or keep reading for more info.

Customer Setup Support

Just like every other machine, copier and printing devices do require setup support, and experts can only provide this support with confidence. When businesses rent a copier or printer machine, they don’t have to worry about getting competent technicians to set up the machines as the leasing company can effectively do this.

Some companies that buy their copier machines get to lose money after they hire unprofessional technicians to set up the machines. Some of these technicians end up leaving damage on the machine which the company would have to cover for.

Renting a copier or printing machine eliminates such a scenario, as the leasing company gets recommend quality technicians to handle the setup process.

Active Monitoring

Monitoring copier activities can be possibly done in an active and straightforward manner, especially when rented. Monitoring printing activities can help reduce the cost of printing, as printing equipment can be appropriately managed.

Early Upgrade Availability

By renting copier and printer machines, businesses get the benefit of using up-to-date software and devices. Copier leasing companies would always update their machines and make sure that every software is up to date. And by renting a copier machine from them, you stand a chance of using updated machines to run your business.

This benefit cannot be overemphasized.

For businesses that acquire their copier and printing machines, they might not experience these same benefits as the equipment are entirely theirs. The factors mentioned above should be confirmed when trying to lease a copier machine.

We can provide your business with these benefits and even more.

Looking for a new Xerox?

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How the Xerox Vivid Adaptive CMYK Plus can print white on black paper?

Xerox has recently introduced their innovative Vivid Adaptive CMYK Plus Technology for the Color C60/C70 that boasts of allowing digital printers to explore various color options for printing and also enabling the process at an affordable price. This technology is currently only compatible with the Color C60 and C70 printers available from Xerox, and the company plans to expand similar features in most of their products, explore and establish the different developments that this printing process is capable of experiencing in the foreseeable future. *The PrimeLink 9065/9075 will have this technology available early 2020.

The affordability of this technology is further heightened when Xerox decided to make the new technology available as a free update to all users leasing a C60 and C70 printers. Some of the capabilities that this new technology imparts to the aforementioned models of Xerox printers include being able to print in silver, print in clear, print in gold and the unique ability to print using white on black paper.

Black is one color that is widely loved and therefore, is a great color to use in your print-works. Black works especially well if it is used as the background of the print-work, allowing the designer to take complete advantage of a dark canvas that can be used to create a vibrant design with the help of bright colors. One such color is white that complements black, and the use of both in a digital print is highly contrasting and appealing to the eye. If you have used 100% solid white colors to be printed on your black background, the Adaptive CMYK Plus Technology in the C60 and C70 printers from Xerox guarantees to provide you with highly satisfactory results. However, the use of a shade, gradient or tint of white might not bear similarly extraordinary results, as performance for colors that are not 100% solid is not guaranteed by this technology.

In order to print white on black paper using the Adaptive CMYK Plus Technology, you need to ensure that you follow all steps related to the update of the software, installing of the update, creation of the digital files and swapping of the toners. Xerox has released detailed guidelines that outline these steps elaborately and also answer any additional queries and questions that you might have regarding the technology and the processes involved to smoothly execute the new features of this technology. Make sure that you enhance your printing business and target markets that are lucrative in the printing business with the use of the Adaptive CMYK Plus Technology from Xerox.

What to find out how to print in gold? – Click here to read how Xerox is making this possible.

This is our Xerox Color C60 Base model – Click the model below to see pricing.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How To: Empty Waste Toner Container Xerox Altalink C Series

Welcome!
Emptying a Waste Toner container because you don’t have a back up?
We have written a bunch of Quick Start Guides for the Xerox Altalinks.
If you think you missed a few, click here to be taken back to the directory listing.
If you are looking to lease a new unit, click here to be taken to our selector tool to help you choose the right model.

Jumping Into the Video!
This is a step by step guide explaining how to empty a waste toner container on a Xerox Altalink C Series: This is mostly identified as a waste toner container on an Altalink C8030/35/45/55 copy machine.

We here at USA Copier Lease have come across this problem for years and have a temporary solution for you! Watch this video that shows you how to empty the Xerox waste toner box until you receive the replacement unit.

2019 NEW VIDEO!!!

Step-by-Step Method to Emptying your Xerox Altalink Waste Toner Container

If you don’t have time to watch the video, you can follow these steps for another method to empty the Xerox waste toner container:
*We always suggest using brand new factory produced products for your Xerox – this is for educational purposes only.
1. Remove Waste Toner Container from the Xerox.
2. Find a SEALABLE plastic bag (we suggest a trash bag)
3. Carefully cut the thing seal from around the waste toner container.
4. Gently remove the screws holding the top of the container to the bottom.
5. Place the whole container into the bag and slowly empty it and shake the whole Xerox waste toner container and you will see the bag filling with the powder waste.
6. Continue until empty and then wipe the excess with paper towel best you can.
7. Clean the clear plastic square, this needs to be wiped down and cleaned as best as possible.
8. After the cleaning is complete, reassemble the waste toner container with the screws and use a piece of clear tape all around the outside to reseal the container together.
9. Once reassembled, you can reinstall into your machine until you backup one arrives (assuming you did order a back up…right?) =)

The goal is to not only empty the container, but also clean the clear plastic area so that the sensor reads the xerox waste toner container as empty.

Please be careful when doing this – toner may spill and make a mess. Even worse, if you do not seal the waste toner container back correctly before reinstall, the toner may spill inside the machine. This would make a very large me.

Subsequently, if you found this page and need to order maintenance or supplies for your Xerox device, reach out to us here. If you don’t have a Magnum Toner Inclusive Maintenance Package that includes free supplies and service, you can find more information and pricing here

There might come a time that you forget to order your Xerox waste Toner Container and the Xerox copier or printer completely stops working and doesn’t let you proceed with printing, copying, or scanning. Sometimes, this is because your waste toner cartridge has become full. The copy machine will stop functioning altogether when the waste container is full of…well waste toner. You will see an error message on the display screen telling you that you need to replace the waste container. Unfortunately, you somehow forgot to order your replacement Xerox waste toner container (Xerox Part #8R13061 or 008r13061).

This is one of our helpful guides we have created for our series, “How To: Altalink”.
Looking for more great how to’s, click here to be taken back to the directory listing.

Looking for a new Xerox?

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How to: Lease Copiers for a Small Business

Office photocopiers can cost thousands of dollars, so buying one isn’t always feasible if you run a small business. Fortunately, you can lease a copier to put less of a burden on your finances. Like leasing a vehicle, you’ll never actually own the photocopier, but it will be significantly more affordable. You may decide to lease for a long period of time or a short period until you can generate enough savings to purchase a copier.

When trying to lease a copier through our copier leasing service, there are simple steps to follow, and they are:

Black and White only, or Full color?

What type of device do you need for your small business? By this question, we want to know whether you need a black and white printer, or a colour printer or a colour device with Fiery controllers. Once you can select correctly the type of copier you need, you can move to the next step. Note that this is a very important part of selecting the copier you need for your business.

Desktop or Floorstanding copier?

Secondly, when trying to choose a copier for your small business from us, the next thing to identify is what model of copier. Do you want a copier that can stand alone on the floor, or you need a copier that needs to be placed on a desk or other flat surface? In this phase, you can to select which of the models you want.

Only PC’s or are their MACs that need to print?

After selecting the model you need, you then select the option of the type of computer you would be using. Whether you would be using a Windows-enabled computer, or a Mac or even the both of them, there is an option for you. All you need to do is to choose the computer type you would be using and move on.

How many reams of paper does Staples send you every month?

Being able to ascertain the number of pages printed each month would help us provide you with the perfect copier for your business.

Traditional Fax enabled?

Here is another thing to provide an answer to when trying to lease a copier from us. With our fax kits, apart from walk up faxing, you can also send faxes from your PC and receive incoming faxes to your email address.

Built in stapler?

This is the final step and it would help to get you the best copier. Kindly note that there are 2 stapler option and they are office stapler and a booklet making finisher/stapler.

By correctly providing answers to this questions listed on our site, we can help you get a copier machine that you need for your business. Here is another great document on how to lease online with us –

Keep in mind, if you can’t find what you are looking – reach out to us. We can help configure the option you are looking to design.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Why Is Interoperability Important in Healthcare?

Welcome to the Blog!
Here we discuss and inform you all the need to know things about things…Let’s be honest – If you found this article, you are actually searching for this answer. We got you covered. Our goal is to lease you a copy machine at some point in our relationship. Maybe not right now, maybe we are just at the point of talking…or maybe you want to reach out to us at online@usamagnum.com – Let’s jump in it!

Why Is Interoperability Important in Healthcare?

In the healthcare industry, information management is very important and hence the need for interoperability. Interoperability (in healthcare) has to do with different Healthcare Information Technology (HIT) efficiently exchanging, interpreting and using data coherently. Interoperability is a big advancement and a huge plus for medical services providers.

Medical services providers have been forced to move from using paper, (to store patient records) to the use of electronic means. This started in 2009 when the American Recovery and Reinvestment Act (ARRA) was passed.

ARRA stated its expectations for the Healthcare Information Technology (HIT) to electronically exchange data. Due to this development, there has been a striving force in the healthcare system that drives towards interoperability.

Interoperability has over time, proven to be an important part of the healthcare system and a big relief for medical service providers especially with handling information. Here are several reasons why Interoperability is Important in Healthcare.

Accurate public health data

With the help of interoperability, medical service providers can become linked to one another. This would lead to an effective network of shared data across North America, that can help determine long-term health trends. Also, interoperability can help facilitate an accurate collection of public health data.

Increase in healthcare quality

Majority of healthcare users tend to get treatment from several clinics, and independent medical service providers. With the help of interoperability, their data such as symptoms, procedures, allergies, complications, etc can be easily stored and accessed. When there is no access to these types of information, it can make the healthcare system less productive and inconvenience the patients.

This would make the documentation process easy and more efficient. Being able to access both past and current data about a patient is the primary importance of interoperability.

Assurance of patient privacy

In a situation where medical service providers don’t know where to get patient data, there is every possibility for a breach of privacy. For instance, a note holding PHI will be discarded properly and not ineptly kept on a trash can in the waiting room. But when a patient’s data gets inputted in a safe device on an interoperable network, there is an assurance that the patient’s privacy is secured.

Xerox Healthcare MFP v2.0 and Interoperability

The Xerox Healthcare MFP version 2.0 is a device that can help facilitate interoperability in the healthcare sector. With the Xerox® Healthcare MFP v2.0, patient information can be safely sent. Also, this Xerox solution can help convert paper to an interoperable content.

When connected by the Kno2™, the Xerox® Healthcare MFP Solution grants medical service providers admission to the biggest healthcare networks that is essential to securely exchange patient data.

We wanted to take a moment and thank you for reading this blog post about Xerox’s Healthcare Solution. This is huge! Completely revolutionary for the Healthcare Industry. If you want to know more, please reach out to us.

If find our information helpful – Please consider leaving us a Google Review – https://search.google.com/local/writereview?placeid=ChIJI6r3IPksR4YR27qlsndsEg0

This is the Altalink C8035 Healthcare Edition – Click the model below to see pricing.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Xerox Color C60 smeared colors on page

Greetings!
Quick Customer Story we received this week.

We lease Xerox Copiers and Printers across the country. This particular customer has multiple locations across the country where they lease copy machines from us. This particular Xerox C60 copier is in their head office with their designers who print high definition prints.

Now that we have that out of the way – let’s being.

We are going to copy and paste the email chain here with commentary on how the issues were resolved. This was handled by our superior customer service team.

From: H**** P****

Sent: Thursday, August 8, 2019 12:26:02 PM

To: Ben

Subject: C60 issue

Hey Ben,

Hope you are doing well. We had an issue with one of our C60’s in the New York office. This morning it said that all 3 color drums needed to be replaced. All at once and out of the blue. We replaced all three and it printed fine for a bit, but now the prints are coming out bad. It looks like all the colors are smeared on the sheet. It is grainy like a dust and you can wipe it off with your finger. All of the colors are on the printed page. Also the drums have a large amount of the colored toner on them. I think we more than likely need a tech to visit ASAP. Attached are the photos of what we are seeing. HELP!!!

Best,

H****

Immediately when our team saw this email we started to act.
First – The drums are dirty and need to be cleaned. The customer just replaced them so they shouldn’t look like this.
Second – Because they just replaced the C60 drums, they don’t have their backup.
Third – A technician needs to come onsite.

From: Ben

Sent: Thursday, August 8, 2019 12:38 PM

To: H**** P*****

Subject: RE: C60 issue

Hi Hector,

Thank you for reaching out, hope you guys are doing stellar!

Sorry that the C60 is causing some issues. Looks like a toner/drum malfunction.

I placed a service call for you and a tech should be calling you ASAP.

I also placed an additional supply order for 3 color drums and 1 black drum (incase you need it for the tech.)

Let me know what the tech says the issue was.

Thanks!

-Ben

At this point, behind the scenes, the Xerox service team begins to schedule the technician to come onsite. The ticket is sent to the technician for him to review and schedule with the customer. 12 minutes after the customer reported the problem, a service tech was scheduled and a backup supply order was placed.

From: H**** P****

Sent: Friday, August 9, 2019 9:31 AM

To: Ben

Subject: C60 issue

Hey Ben,

The tech replaced the drums and cleaned them, and now they are good. They never called but they showed up this morning.

Thanks for the help!

H****

The next morning, the tech arrived onsite and cleaned the C60 and replaced the drums. The customer was up and running before 24 hours. Happy Customer = Job done well.

We wanted to take a moment and thank you for reading this blog post on smeared colors appearing on a Xerox C60. This is a true story of how quickly our customers receive service from us. If you need a reliable copier / printer vendor, please reach out to us.

If find our information helpful – Please consider leaving us a Google Review – https://search.google.com/local/writereview?placeid=ChIJI6r3IPksR4YR27qlsndsEg0

This is our Altalink Base model – Click the model below to see pricing.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

What is the average cost to lease a copier?

Leasing a copier in this current tech generation is a great advantage to businesses, especially small businesses. But the challenge which most people or businesses face when trying to lease is a copier for their business is this question: “What does it cost to lease a copier?” What the average cost to lease a copier is one of the first things to consider when planning to lease a copier, especially for the first time.

The average cost of leasing a copier machine for your business has over the years changed. The cost to lease a copier machine is not as flexible as there are several factors when pricing one.

Here are the basic factors that determine the average cost to lease a copier:

Black and white vs color – This has a big impact on the cost of the photocopier and makes a big difference to the end product, the up keep costs are also impacted due to needing more ink cartridges for the color photocopiers.

Print Speed – This can be very important for some businesses who need to produce high volumes very quickly. Whereas some, often smaller businesses, will be happy with the standard print speed. The faster devices will cost more.

Functionality – Do you require a lot of functions? Does your copier need to be able to copy, scan, print, email and fax? Do you need finishing options such as stapling? Do you need to copy and print from or onto larger paper sizes?

Fax/Scanner – Do you need just a copier or do you need to be able to fax and scan from it too? Not all devices are fax and scan compatible so make sure to specify this when requesting a quote.

Wireless Connectivity – Do you require wireless connectivity from your copier? Many fixed connections can be restricting for bigger businesses where many use one photocopier with a printer.

Duplex Printing – Duplex printing is a feature that allows the printing to happen on both sides, helping to save paper and reduce costs.

Network Printing – Network printing allows people to print documents even when they are not near to the printer this helps to increase productivity and is useful when you have multiple employees using one printer.

Automatic Document Feeder – This is useful if you are printing higher volumes as it increases the speed and consistency of the workflow.

United States Average Print Costs:
Printing Under 5,000 Pages a month – $154 – $347 per month
Printing 5,000 to 15,000 Pages a month – $347 – $859 per month
Printing 15,000 to 25,000 Pages a month – $859 – $1,368 per month
*Pricing based upon random customer data of previous and current customers from different Dealers across the United States.

At www.usacopierlease.com, we lease copiers at the best and most affordable rates. Feel free to contact us for copiers.
If you have any questions and need assistance – email us.
online@usacopierlease.com

All done.
If this helps – Please leave us a Google Review – https://search.google.com/local/writereview?placeid=ChIJI6r3IPksR4YR27qlsndsEg0

Looking for a copier to lease with all the standard features? Check out this Xerox Altalink.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Should You Small Business Purchase or Lease a Digital Copier?

Small Businesses have to make sound decisions.

Being a small business owner means that you have many decisions to make on a variety of different fronts. The most important of these is probably making sound financial decisions. Finances control every aspect of your small business. Many big decisions you will make regarding the day-to-day operations will center around your effect on your financing abilities. This is especially true when it comes to choosing office equipment. Certain pieces of equipment are simply not an option when it comes to outfitting your operation. One of those pieces of equipment will likely be a small business copy machine.

Copy Machines are integral to a Small Businesses Success

A copy machine will be one of your most used pieces of equipment. Therefore you will need to lease or purchase something that can handle the load and will also be reliable. However, the other cost you also have to think of is the upkeep of the machine. There will be times when it is simply a matter of more paper, staples, or ink that need to be replaced. There will be other instances where it will require something a little more involved, like repairs. These are going to be some of the things that you are going to consider when it comes time to purchase or lease a small business copy machine.

Purchasing a Copier could make sense if…

From the outside looking in, it could seem like a great idea to just straight out purchase a copier. The benefit of this being that you only have to pay once. Then, you simply keep the printer supplied with toner. This is a decision that many small businesses make, and it seems to be a good one. That is until the printer breaks down and it comes time to repair the machine. Some people stop and think that the warranty will protect them, and that is true… but only for a little while. Once the warranty is up or if the repair is something outside the scope of the warranty, repairs can get expensive.

…But leasing a copier is better decision.

Luckily there are other alternatives to purchasing a small business copy machine. You can always choose to lease a copier from a company authorized copier dealer. Leasing gives you a variety of benefits. The top one being that if something goes wrong – you know that you have access to a dedicated team of customer support professionals. This may not be a benefit that you have access to if you outright purchase a small business copy machine. The other benefit is that you know you can go up the chain of command if you ever need to escalate a customer service situation. You are guaranteed to find somebody that knows how to deal with whatever problem you may be having. Leasing can seem like a more expensive option, but you will be paying for peace of mind as well as having a guarantee that an essential piece of office equipment won’t give out on you when you need it most.

If you have any questions and need assistance – please reach out to us.
online@usacopierlease.com

All done.
If this helps – Please leave us a Google Review – https://search.google.com/local/writereview?placeid=ChIJI6r3IPksR4YR27qlsndsEg0

Want to lease a new Xerox Altalink?

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Case Study: Why you use an Authorized Dealer

STORY TIME

…they were having issues configuring printing and scanning.

We once had a customer call us and ask us to help them setup their copier for them. They purchased the Xerox Workcentre 7225 copier off of a popular website (Amazon) from “a seller”. It all started when they were having issues configuring printing and scanning. This is a common issue, even with customers that lease copiers from us.

We do not have many help guides written for the old WorkCentre 7225, so one of our managers offered our configuration services to them and they decided to go for it. The manager launched a remote session into the customers computer to assist in the configuration of the unit (this is the same procedure we use when on-boarding a new customer.) The setup process was going smooth and everything seemed to be working well. Until the manager hit a roadblock – the customer had a MAC and was getting “The job was not printed because the PostScript option is not enabled”. Uhoh – you may understand what this means from our Abode Post Script error post over here.

After wrapping up what setup process we could (scan setup, email setup, and print driver setup help), the manager informed the customer that they needed a post script kit in order to be able to print from the MAC. The manager was also going to check if a Xerox maintenance plan could be added to the device.

A few days later it was determined by Xerox that :

The provided s/n is not in our service entitlement data base. If the device was purchased from an authorized channel distributor or from the Wilsonville dealer desk, please forward the invoice of purchase for further review. If it was not, it would not be eligible.

This means that this device was not purchased from an authorized dealer and can not have a service plan protecting it. Why is a service plan on a copy machine important? First and foremost – service plans save you money. The cost of one regular capacity toner is around $100. Then, if something breaks to get it repaired – your onsite labor time STARTS at $125 /hour. Under a Xerox service plan, all of that is covered.

Explaining this to the customer is not something we like to do. Even though they didn’t get the copier from us, they are still our customer and not having a service plan could be a recipe for disaster.

After this, we spent the next few days trying to track down a Post Script for the customer. Finally, after talking to all our vendors, we think we finally find one and attempt to order it. Only to then realize that the customers WorkCentre 7225 needed the chip version of the postscript kit, and not just the activation code.

Unable to locate a Post Script kit, we proposed a brand new copier to them, with a maintenance plan, TO PURCHASE. The price was under the cost of the one they purchased off Amazon! With this info, the customer attempted to see how to return a copier back to the seller on Amazon. Quickly they found out that they would have to hire a freight company to ship it ($350) and pay a restocking fee ($600). This was 1/3 of what they paid for the unit in the first place.

In the End – They decided to keep searching for a Post Script kit chip to enable Printing for their MACs.

Why you use an Authorized Dealer:

Manufacturer Service Plans Available
Higher Level of Customer Service
Wider range of Knowledge and Service Experience
Upfront, and Honest Communication about your Copier

Hi there, We are USACopierLease.com.
Upgrading your perception on how you lease a copier.

Want to lease a new Xerox Altalink that comes standard with a Post Script kit for MAC printing?

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How to Lease a Copier Online

Starting off – This article is written by a Xerox Platinum Dealer. Our purpose of this document is to educate you on how to lease/rent a copier/printer from a reputable dealer. In this case, we will focus in on leasing a copy machine online.

What’s the difference between Online and ‘Old School’ aka Offline leasing options?

For starters in leasing a copier online – the price you see, is the price you pay (unless you use a coupon code). For custom configurations, we are available by chat or email to design the correct copier with accessories that fits your needs.

The traditional way of leasing a copier is to schedule an appointment with a sales person. This sales person would come onsite and determine what you need….frankly they determine how much you can pay.

If you are online only, how do you service my copy machine when it breaks?

The maintenance plan that we offer is nationwide. We utilize Xerox’s nationwide coverage to ensure all of our customers have same day/next day onsite service. These technicians are highly trained Xerox employees. Besides if your copier can’t be fixed, it is covered under Xerox’s Replacement Policy….so either way you are covered.

I don’t know anything about Xerox, what copier is best for me?

This is the number one question that we get asked. With that being said, we have a build a configuration tool that helps customers select the appropriate unit for their office. Here is a walk through on how to use the configuration tool.

Step 1:
Select your Color Needs

Step 2:
Select your Size

Step 3:
Select Computer Type

Step 4:
How much Paper do you print?

Step 5:
Need Fax?

Step 6:
Select if you need a stapling finisher

Step 7:
Check results and view

Keep in mind, if you can’t find what you are looking – reach out to us. We can help configure the option you are looking to design.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Help me choose a Xerox

Selecting a new copy machine shouldn’t be difficult. In fact, it should be a lot easier than it currently is. “I need something to print, copy, scan…why are these so expensive?”

We are gong to answer that question today as it relates to Xerox. Follow through this article to be able to arm yourself with knowledge when ordering a new copy machine.

In today’s world, there are three things to consider when purchasing any item. Is it good, is it fast, and is the price fair? These things apply to a copy machine even more so. Let’s break them down with question you should ask yourself:

Good:
Does the copy machine you are looking at leasing/purchase have good reviews from 5 years ago?
This is super important because most copier leases are between 3-5 years. Most manufacturers retire and release new fleets every 3-5 years. You want to see what customers were saving about their units, as soon as they started to use them – before the “norms” sat it…

Does the copier dealer/sale person have any reviews/customer testimonies?
Remember, this person is in the sales mode. It is important to set expectations of after the sale. Do you have a customer support team to deal with? Do you have a “go to” person if something happens and you need immediate assistance? What types of alerts/notification/announcements do you receive from your copier dealer?

Fast:
How fast do I really need the machine to print paper?
This really depends on how many pages the average user prints. If your employees only print 7 pages of a document on average, then a 30 page a minute device would print those pages in 15 seconds…not including startup time which shouldn’t be higher then 8 seconds. If they have to get up from their desk and walk to the copy machine, then the document should be there waiting for them. (unless they speed walk to the copier like crazy Sally in accounting)

How fast is your copier service team/supply orders?
This is probably one of the most important things you can focus on. You want a reliable device yes, however if you have a slow service team or slow supply orders – that equals longer downtime for you. We at USA Copier lease have an average ONSITE time of same day/next day. We first troubleshoot over the phone and triage your unit, as we are scheduling an onsite tech.

Price:
Why was I quoted the price I was quoted?
Manufacturers and supplies have different costs that go into the fabrication of their machine and products. Xerox, for example, is one of the most trusted brands for quality, reliability, and longevity. So much so for a long time, people actually used to say “I need to get a Xerox of this”…while holding up a piece of paper. (They were referring to needing a copy of something.)

What do I do at the end of my lease?
First, we have to assume you are leasing. If you are purchasing a copier, make sure you are with a company that can provide maintenance on your exact unit for the next 8 years. At end of your lease, you can either purchase the unit for the remaining value. Or, you can upgrade to a new unit. It makes the most sense to stay in a lease at a comfortable price, with a comfortable copy machine, and where you get awesome customer service. Really at the end of the day – it’s how fast you get someone to respond to your issues. Everything breaks, it’s about how fast it gets back up and running is the focus.

Now, how do we apply this to reviewing different Xerox’s? We will break it down here..

Max Paper Size: Legal or Ledger?
Ask yourself how often will you be printing on these sizes of paper. When choosing the appropriate printer, one has to focus on what type/size/color paper you are going to be printing on .

Legal Paper:
Check out the Versalinks. If you are a smaller office and don’t have a need for a floor standing copy machine, Xerox does make some great desktop multi-functions that can print 8.5 x 14. We have some on our website: Versalink C505.

Ledger Paper:
This is where you need a Floor Standing unit – by our recommendation the Altalink C8030 is a top choice for small businesses. Keep reading for more suggestions on evaluating a new copier.

Color Print Quality: Great or Great?
Ask yourself – How important color picture printing? Either way it’s going to look great on a Versalink or Altalink model…but let’s break down below.

Versalink Color Printing:
Very good. We have multiple clients that print out quotes, order forms, presentations on it and don’t have any issues. MOST customers can get away with a Versalink…if they don’t have high print volume. The Versalinks drums, rollers, and fuser don’t have as long of a life like their bigger brothers.

Altalink Color Printer:
The Altalinks were modeled after their predecessor line – WorkCentres. The Altalinks are truly a business work horse. They produce amazing color pictures, considering they were intended to be office machines. Altalinks are the preferred unit of choice because they even have an entry level unit. Altalink C8030 – check for pricing.

How much should I expect to spend on a copier lease per month?
Entry Level (Under 2k Print volume) – $80 – $180
Low Level (Up to 5k Print Volume) – $150 – $325
Medium Level (Up to 10k Print Volume) – $250 – $450
Large Level (Higher than 10k Print Volume) – $325 – $650

Now before you get excited, this is just the cost of the machine. You still need to put gas in the car right? We still recommend a service plan for that. Paying a penny for a page, is a lot cheaper then spending $180 for a stick of toner. More information on Xerox copier service plans – here.

I don’t want to spend that much on a copier
Why is that? How much do you spend on your internet service, phone service, coffee service, and electrical service? These are parts of a business that make it run more efficiently, when quality is introduced. I, personally, pay more for better internet service because I know it is faster and more reliable, I’m sure you may do something similar with your services at your office. The copy machine is the same way – you tend to get what you pay for.

Looking for a new Xerox? Click the picture below for ordering!
We have C8030/35/45/55/70 available for delivery. Contact us or click the picture below.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Xerox Versalink C405 – Error Code – 071-101

Recently we received a question on our online chat that was from a user receiving Error Code 071-101 on there Versalink C405. This individual was not an active customer – just someone needing help.

This is what we sent them-

071-101

Description
Tray 1 Miss Feed Jam/ Option Regi On Jam After a paper was fed from Tray 1, it did not reach the Registration Sensor.

Causes
• Turn Roller Assembly, PL 2.2.1 • Feed Roller Clutch, PL 2.2.8 • Tray 1 Feed Roller Kit, PL 2.2.99 • Registration Sensor, PL 5.1.3 • Bypass Tray Turn Roller, PL 5.1.8 • Turn Roller Clutch, PL 5.1.9 • Paper Handling Motor (P/H Drive Assembly), PL 11.1.19 • MCU PWB, PL 12.1.15 • Paper Jam Sensor, PL 15.2.3 • Feeder PWB, PL 15.2.3

Remedy
1. Check the installation of Tray 1. Is Tray 1 installed properly?
Go to step 2.
Reinstall Tray 1. 2. Check the paper transport path. Is there any debris found on the paper transport path? Remove the debris from the paper transport path. Go to step 3. 3. Check the installation of the Feed Rollers. Are the Feed Rollers installed properly? Go to step 4. Reinstall the Feed Rollers. 4. Check the Feed Rollers. Are the Feed Rollers deformed or worn out? Replace the Feed Rollers. Go to step 5. 5. Check the Registration Sensor operation. Perform DC330 Component Control [071-102] to check the operation of the Registration Sensor. Is the Registration Sensor operating normally? Go to step 6. Go to Registration Sensor. 6. Check the Turn Roller Clutch operation. Perform DC330 Component Control [071-016] to check the operation of the Turn Roller Clutch. Is the Turn Roller Clutch operating properly? Go to step 7. Go to Turn Roller Clutch. 7. Check the Feed Roller Clutch operation. Perform DC330 Component Control [071-015] to check the operation of the Feed Roller Clutch. Is the Feed Roller Clutch operating properly? Go to step 8. Go to Feed Roller Clutch. 8. Check the Paper Handling (P/H) Motor operation. Perform DC330 Component Control [071-009] to check the operation of the P/H Motor. Is the P/H Motor operating normally? • When the Optional Tray is not installed, replace the MCU PWB. • When the Optional Tray is installed, go to step 9. Go to Paper Handling Motor. 9. Check the Paper Jam Sensor operation (Tray 2). Perform DC330 Component Control [071-125] to check the operation of the Paper Jam Sensor. Is the Paper Jam Sensor operating normally? Replace the MCU PWB. Go to Paper Jam Sensor.

Looking for a new Xerox? Click the picture below for ordering!
We have C8030/35/45/55/70 available for delivery. Contact us or click the picture below.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

2019 Xerox Total Satisfaction Guarantee Update

It is very important to us at USA Copier Lease that we provide the highest quality of service to our customers. One piece of that puzzle was Xerox’s Total Satisfaction Guarantee program.

This program allowed for the replacement of a Xerox device if the customer was not satisfied with the unit. However, this program was hardly used because once you go Xerox…you don’t go back. =) We have raving fans!

It seems now that the Total Satisfaction Guarantee program has ended. However, the device replacement program is still in existence. Meaning – If the Xerox is not operating like it should and it can’t be repaired, then Xerox will replace the unit with a model with similar specs. (Factory refurbished, certified, and acceptable for a maintenance plan.)

Here is the official release from Xerox:

Xerox has long provided to customers a Total Satisfaction Guarantee (TSG), which provided a device replacement remedy if the customer was not satisfied with the device’s function during the initial continuous term of the service agreement. Over time, improvements in product reliability have reduced the benefits of the TSG. Thus, we made the decision to retire the TSG program.

Although we will no longer promote the TSG as a program, it’s important that you and your customers understand that the customer continues to enjoy a device replacement remedy for equipment that we fail to keep in working order while the device is covered by a Xerox equipment service or maintenance agreement.

Have peace of mind and know that Xerox is still standing behind the longevity of their product line. Please contact us for more details!

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox copiers dealer and our clients are across the United States. We can service and support your Xerox copiers anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

In addition, to learn more about how USA Copier Lease can help your organization evaluate your existing copier leases or provide a quote for new copier, call (800) 893 1183 or send an email to online@usamagnum.com

How to: Disable Banner Sheets on Xerox Altalink

Greetings!
Let’s help you turn off those Banner Sheets that print before every page from your Xerox. With the Xerox Altalink model, you can adjust the banner sheet settings from either the Web Portal of the Xerox or you can change the banner sheet settings on the LCD panel of the Xerox.

In this How To, we will show you how to change the banner sheet settings on the LCD panel while you are standing in front of the device.

How To: Turn Off Banner Sheets on a Xerox Altalink

Works with:
Altalink C8035/C8045/C8055/C8070 – Altalink B8045/B8055/B8065

Step 1 –
At the Xerox Versalink LCD screen, select DEVICE

Step 2:
Select Tools

Step 3:
Select App Settings
Then Select Job Sheet

Step 4:
Select Banner Sheets

Step 5:
Select No, then press okay.

If you found this page and need to order maintenance or supplies for your Xerox device, reach out to us here. If you don’t have a Magnum Toner Inclusive Maintenance Package that includes free supplies and service, you can find more information and pricing here

ABOUT USA Copier Lease

Empty Your Xerox Waste Toner Container on a Versalink

Welcome!
Quick Start Guide for Versalinks.
If you are looking to lease a new unit, click here to be taken to our selector tool to help you choose the right model.

Greetings!
Let’s help you empty this Xerox Waste Toner Container
*NOTE: The processing of temporarily emptying the Waste Toner Container is not recommended by Xerox or Xerox Support. Please take this information at your own risk (we have to say that in case you do something wrong and break your machine. =)

How To: Empty Xerox Waste Toner Container for a Versalink

Works with:
Versalink C7020/C7025/C7030 & WorkCentre 7220/7225/7120/7125
Things you will need:
Pliers, trash bag, rubber gloves, razor blade, super glue or packing tape, and rags/paper towels.

Step 1 –
Open the door underneath the output tray of the Xerox Versalink to reveal the waste toner container.

Step 2:
Remove the waste toner container and place it in the plastic bag

Step 3:
Use pliers and remove the white plug.

Step 4:
Place Waste Toner Container in sealed bag and empty.
Do your best to temporary seal the bag, so no toner dust fills the air.
Now Gently Shake the whole Xerox waste toner container.
Continue gently shaking until most of the powder has stopped falling.

Step 5:
Allow waste toner container to rest for a minute to settle dust.

Step 6:
Re-insert White Plug
Upon reopening the bag you will need to use those rubber gloves and rags to wipe up any excess toner that has touched the outside of the waste toner container. Afterwards, you will need to re-insert the plug that was removed. (Tape may be required to hold the cap in place.)

Step 7:
Remove and clean clean plastic sensor window.
After the waste toner has been emptied, you will need to clean the sensor that the Versalink checks to see if it is full or not. The Sensor looks inside of the clear plastic square to check the waste toner containers level.

The goal is to not only empty the container, but also clean the clear plastic area so that the sensor reads the xerox waste toner container as not full.

How to Remove Clean Plastic Sensor Square:

Using the razor blade, safely peel back the clear plastic square.
Please be careful when doing this – toner may spill and make a mess. Even worse, if you do not seal the waste toner container back correctly before reinstall, the toner may spill inside the machine. This would make a very large mess.

Clean Out any toner underneath
Clean this out and use a rag to clean the clear plastic square.

Reinsert the square with either super glue, or tape to hold it in place.
After the waste toner container has been cleaned, reinsert into the Versalink and the device should function again.

More Info….
There might come a time that you forget to order your Xerox waste Toner Container and the Xerox copier or printer completely stops working and doesn’t let you proceed with printing, copying, or scanning. Sometimes, this is because your waste toner cartridge has become full.

The copy machine will stop functioning altogether when the waste container is full of…well waste toner. You will see an error message on the display screen telling you that you need to replace the waste container. Unfortunately, someone forgot to order your replacement Xerox waste toner container (Xerox Part #115R00128). But don’t worry, we here at USA Copier Lease have come across this problem for years and have a temporary solution for you.

This is one of our helpful guides we have created for our series, “How To: Versalink”.
Looking for more great how to’s, click here to be taken back to the directory listing.

Want to lease a new Xerox?

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.</p

Xerox Standard Accounting Setup on a MAC

Welcome!
Standard Account Setup on MAC – Not so quick/Quick Start Guide for Xerox Altalinks.
If you think you missed a few, click here to be taken back to the directory listing.
If you are looking to lease a new unit, click here to be taken to our selector tool to help you choose the right model.

We have multiple customers that use MAC’s (Apple Computers) in their work environment and need Xerox Standard Accounting to track the page type and count printed by each user. Xerox Altalink and WorkCentre 7855 ‘s (family) have Xerox Standard Accounting included. This was written to help our smaller realtor offices setup Standard Accounting on their MAC’s.

First things First - Driver Find

Let’s make sure you get the right driver for your Xerox
Go to Google and type in your model + driver and let Google do the rest.

If you click the right link (make sure you click the one that starts with support.xerox.com……

Second Step - Download Driver

You need to download the driver that is correct for your Xerox system –

If you don’t know with Associated product you have, chances are you have a “built-in controller”. If your Xerox has a Fiery Logo on the LCD panel when you walk up to copy something, then you need to select the EFI controller option.

Next you need to select the correct operating system and language.
Download and Install

Third Step - 
Configuring the MAC Driver for Standard Accounting

Hopefully you got the driver installed okay.
Next- we will need to configure the driver for standard accounting.
Go to the printers properties and you should see this screen –
*Note – I don’t have a picture of the MAC’s printer properties screen. Feel free to send me one if you do and I’ll update this with credit to you.

Click Layout –

Select Xerox Features

Click Paper/Output

Click Advanced

Under Configuration – Click Accounting

Type in the User ID inside the Default User Id.

BAM! You are done.
If you aren’t and it isn’t working – feel free to reach out to us.
We always need more content.

If you are looking for how to setup Standard Accounting on a WorkCentre or Altalink click here - Note this article hasn't been written, but we do have the info available via email.

This is one of our helpful guides we have created for our series, “How To: Altalink”.
Looking for more great how to’s, click here to be taken back to the directory listing.

Looking for a new Xerox?

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Xerox SMart eSolutions Communication Error

Xerox Copiers and Printers can submit their meter reads directly to Xerox using an available internet connection. This is available for certain applications and certain maintenance plans. Quite often, the device is unable to communicate with the Xerox servers over the internet and displays the error message “SMart eSolutions communication error”

If you are one of our customers you don’t need to worry about this. Your meter reads are submitted via the Xerox Device Agent (XDA) that is installed on a computer in your network. So, there is no need for the devices to have SMart eSolutions enabled and showing you the annoying error. SMart eSolutions can be disabled to remove the error message.

To Disable this message:
– Open up Internet Explorer (or Chrome) and type in the IP Address of the Xerox Device
– Then click the login button at the top of the page.
– Default Username – Admin – Default Password – 1111
– Then Click the Properties Button
– Then expand General Setup
– Then SMart eSolutions
– Then Select “Not Enrolled”
– Save and Exit.
– A reboot of the device may be required to make the error message go away.

ABOUT USA Copier Lease

Error Message: Xerox Invalid Hostname

Scan to Email on a Xerox can be a tricky thing. There are a few settings that need to be changed in order for it to work properly. If you followed the article HERE on how to setup Gmail as your scan to email and now you are receiving the error “Invalid Hostname”, here is how you fix it.

Using the web portal, go to the Centreware Control Panel.
– Go to Connecticity
– Then Setup
– Then TCP/IP Settings
– Then DNS

Inside the DNS Settings
– Requested Host Name is filed out by Default
– Requested Domain Name is blank by Default
– Type = WORKGROUP
– Scroll down to DNS Server Address
– Type in the first blank 8.8.8.8
– Type in the second blank xxx.xxx.xxx.xxx (the same ip address of your DNS server – which is probably your default gateway for your router/modem)

Reboot the device and you should be able to scan to email now.

ABOUT USA Copier Lease

In addition, to learn more about how USA Copier Lease can help your organization evaluate your existing copier leases or provide a quote for new copier, call (800) 893 1183, Click here for products, or send an email to online@usamagnum.com

Commercial Copier Costs

About Commercial Copy Machines and How Much They Cost:

Background:
A copy machine makes copies of an original document via one of two methods: digital scanning or analog photography.
The primary difference between a home copy machine and a business copy machine is printing volume, typically measured as maximum pages per month. Commercial copy machines range from 8,000 copies per month on the low end to 40,000+ on the high end. A good home copy machine might cost $120.00 or more; commercial copy machines easily reach prices of $3,000 to $35,000 depending on brand, options, and features. Many businesses choose to rent or lease their copier machine, typically for periods of between three and five years. However, we are seeing a trend of customers wanting shorter lease terms. Rental and lease rates are set based on your expected copying needs, so be sure to determine your current workload before you sign a deal.

Compare Digital Office Copy Machine Pricing

Copier Supplier	B&W Print Speed	Scan
Konica Minolta Bizhub 224e	20 ppm
Xerox Altalink C8030	35 ppm
Kyocera TASKalfa 520i Multifunction	52 ppm
Konica Minolta Bizhub 361RC-14K	36 ppm
Xerox Versalink C7020	20 ppm
Kyocera TASKalfa 420i	42 ppm
Canon Image Runner C3300	33 ppm
Sharp MX-4101n	41 ppm	No
Xerox Color C60	60 ppm
Canon ImageClass MF7460	25 ppm

What to Look For In an Office Copy Machine:
Ease of use and security are the major differences between digital and analog commercial copy machines. Digital machines allow for “One Scan to Many Copies”—scan once and you can make many copies, even much later, without needing the original document. Analog copy machines require the original document to be present every time a copy is made. Because of their archival nature, though, digital machines can be vulnerable to information theft. Multifunctional copy machines can spare office space and expense, functioning as fax machines, printers, and more, however their complexity should also be considered. Also decide if you need color or black & white (color is more expensive) and whether you want a WiFi-ready machine.

More Buying Tips and Information: Start with the basics such as understanding your day to day needs like scanning, faxing, and will you need a color copier or just black and white copies. Consider what type of connections you will require such as USB, Ethernet, or a wireless connection. Depending on how large your print jobs are you may need a high speed copier that produces 44 pages per minutes, or for smaller offices maybe 10-20 PPM will suffice. Lastly consider how deep the print quality will need to be, such as for reproducing images and photos where as you may require a print resolution between 600 DPI and 1200 DPI.

Office Copier Average Purchase Costs

Below are a few examples of prices for office copy machines. This willgive you an idea how how much you will pay if you purchase a new copy machine.
– $5,000 – $15,000 is a good average cost for purchasing a new copier with print speeds between 20 – 45 pages per minute.
– $40,000 is a good average cost for purchasing a new copy machine with print speeds between 45 – 60 pages per minute. These units are designed for handling large work-loads.

Office Copier Average Lease Costs

– Copier leases can cost between $100 to $900 a month.
– Standard Offices under 10 employees and printing under 5,000 pages a month should expect to pay between $100 to $400 for their copying costs per month.
– Larger Offices between 10-25 employees and printing under 15,000 pages a month should expect to pay between $400 to $700 for their copying costs per month.
– Low volume desktop copy machines can be leased for a little as $65/month.

Popular Office Copy Machine Brands: Canon, Brother, Ricoh, Xerox Copiers, Epson, HP, Konica Minolta, Oki Data, Sparco,

Looking for a new Xerox?
Try this one for your small business=

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States. We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee. In addition, to learn more about how USA Copier Lease can help your organization assess your existing copier leases or provide a quote for new copier, call (800) 893 1183 or send an email to online@usamagnum.com

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How to Select a Managed Print Service Provider

Are you looking for a managed print services provider for your Business? Try these 3 tips to help you make a good choice.

1. Complete an In-Depth Analysis

A detailed assessment of your current print environment provides a baseline for a successful managed print services relationship.

Also, the in depth study of practices and procedures across your business organization will help create a overview of your environments needs. This study may also show areas that have security vulnerabilities the need to be addressed. A good managed print services provider will look in detail at all this information. Hence they will create a plan to provide the best solutions for continued improvements.

2. Have a Flexible Managed Print Services Contract

A managed print services contract that doesn’t grow with your business is probably not going to allow your company to flourish. Most of all, you need to look for a managed print services provider that can adapt to your changing needs.

Is the provider flexible enough to introduce new technologies and incorporate advanced capabilities to meet your updated requirements?

So, don’t settle for a static plan that lacks the flexibility to meet your growing needs.

3. Make the Most Use of Your MFPs Features

It seems like most Multifunction Printer’s (MFP) are often underutilized. These sophisticated devices and their features are often wasted. Your managed print services provider should be able to help you to use all of the features found within your multifunction device. A good managed services provider can assess your document workflow requirements and unlock your multifunction printer’s full potential to optimize your organizations document processes.

In conclusion, finding the right managed print services provider will result in a decrease in overall print spending. As a result, you will have fewer frustrating printer downtime and workflow bottlenecks. Finally, you will have increased productivity and savings across your entire organization.

Don’t settle for a managed print services agreement that doesn’t fully meet your business needs. Contact USA Copier Lease for more details.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive platinum level Xerox dealer and our clients are across the United States. We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee. Check here for your average response time.

Lease a Xerox copier for Your New Office in Manhattan, New York

For most small businesses in the US that are opening new locations, raising the needed funds to purchase a copy machine is the most difficult task. There are few alternatives to business operations such as faxing, scanning or printing. Purchasing a Xerox multi-function device for your New York office that has everything your company needs requires a sometimes large investment. However, an alternative would be to get your Xerox copier on lease.

To Lease a Copier

Leasing a Xerox copy machine is beneficial for more reasons than one. You are able to fully function as you need to on a daily basis, but also have the convenience of saving money. Having a copier leasing contract allows you to start using your Xerox copier on day one, since you will pay on a monthly basis going forward. Leasing a copier allows you to then invest your money in other expenses while still letting you operate in a productive manner.

Finding, growing, or even raising the capital in the first few years of your business is usually the most difficult process. Having the freedom to take out a lease on a copy machine and on some other high value products that you need, is a big advantage. If you are looking to lease a Xerox copier or Multi-function device, Please view our catalog or contact us. We offer competitive prices and phenomenal service which will be difficult for you to refuse.

ABOUT US

USA Copier Lease is an exclusive platinum level Xerox dealer with clients across the United States – we have clients in 43 of the 50 states. We can service and support your Xerox copiers anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

To learn more about how USA Copier Lease can help your organization evaluate your existing copy machine leases or provide a quote for a new multi-function device, please call (800) 893 1183 or send an email to hello@usamagnum.com

How To: Empty Waste Toner Container on WorkCentre 7830/7835/7845/7855

Welcome!
Emptying a Waste Toner container is messy.
This is a Quick helpful tip for WorkCentres.
However – if you are looking for the updated Xerox Altalink model – Click here for us to show you how to empty the waste toner container on a ALTALINK.
We also have a Quick Start Guide for Altalinks, click here to be taken back to the directory listing.
If you are looking to lease a new unit, click here to be taken to our selector tool to help you choose the right model.

This is a step by step guide we created on how to empty a waste toner container on a Workcentre 7800 Multifunction device. This is almost identical to the waste toner container on an Altalink C8030/35/45/55 series.

But don’t worry, we here at USA Copier Lease have come across this problem for years and have a temporary solution for you. Watch this video that shows you how to empty the Xerox waste toner box until you receive the replacement unit.
NEW VIDEO!!!

Alternate Method to Emptying your Xerox Waste Toner Container

If you don’t have time to watch the video, you can follow these steps for another method to empty the Xerox waste toner container:
1. Open the sliding door right next to the peach/ yellow color handle on the Xerox waste toner container.
2. Find a plastic bag (we suggest a trash bag)
3. Put the peach/yellow handle end inside the plastic bag covering the sliding door.
4. Once the bag is wrapped nicely around the Xerox waste toner container, use a finger to open that sliding door from the outside.
5. Shake the whole Xerox waste toner container and you will see the bag filling with the powder waste.
6. Continue until empty and wipe the excess with paper towel best you can.
7. Slide it back in. You should now be able to see the “Ready to Copy” sign.

The goal is to not only empty the container, but also clean the clear plastic area so that the sensor reads the xerox waste toner container as empty.

This is one of our helpful guides we have created for our series, “How To: Altalink”.
Looking for more great how to’s, click here to be taken back to the directory listing.

Looking for a new Xerox?

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Xerox Copier Lease for Your New Office in Houston

For most small businesses opening new offices in Houston, raising money to purchase a copy machine is one of the most difficult tasks. Actually, there are very few options for a Xerox Copier Lease for your new office in Houston. There are not many alternatives for business functions like faxing, scanning or printing. Buying a Xerox copier for your Houston office that has all of the functions your company needs, requires a cash. As a result of purchasing a Xerox Copier, this could leave you in a really tight position. However, the better solution would be to lease a Xerox copy machine in Houston.

Leasing a Xerox copier maybe more beneficial then you imagine.

We quickly go over some of the benefits of leasing a copier in our blog article here.

Getting a Xerox copier lease, lets fully function as you need to on the daily basis. Most of all it also gives you convenience of saving money. Leasing a copier also allows you to start using your Xerox copier from day one. You then pay on the monthly basis over a period of time. (See maintenance pricing here) It allows you to invest your money in other expenses while still allowing you to operate in a productive manner.

Finding or raising the capital, especially in Houston, during the first few years of your business can be a difficult process. Taking out a lease on a Xerox Copier that you need, could be a huge advantage. If you are looking for a Xerox Copier Lease or have any questions for the surrounding Houston markets, please contact us. Subsequently, you can also look at our online catalog for Xerox devices to fit your needs. Or use our online configuration tool, that helps you narrow down your search.

About USA Copier Lease

USA Copier Lease (Magnum) is the exclusive platinum level Xerox dealer. Our clients span across the United States – we have clients in 43 of the 50 states. We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee. See our service map here to check your area.

To learn more about how USA Copier Lease can help your organization evaluate your existing copier leases or provide a quote for new copier and printer equipment, please call (800) 893 1183 or send an email to hello@usamagnum.com

Leasing a Copy Machine Online has Become a Reality

Buying, leasing, and selling has taken a giant turn in the past 10 years with the creation and adoption of Amazon, eBay, and other major online retailers. Even purchasing or leasing a car can be done online with multiple companies and different providers. Ordering Internet Service, Utilities, Trash, and other contract services can be done 100% online without having to deal with a sales person. Then why is it when we need to lease or purchase a copy machine for our office, we must deal with a sales person?

Most copier companies have online portals for ordering supplies and service. They have standard pricing for shipping, toner, and other related costs. But they don’t tell you their price until you meet with their sales person. This is getting old and too cumbersome for businesses that operate quickly.

Luckily there is a solution that exists. USA Magnum has created an online portal for customers to lease Xerox Copiers and Printers Online. www.usacopierlease.com is the online resource for all your copier leasing needs.

Leasing a copier online has never existed before, until now. Magnum created this online leasing portal to make it easier for companies to find pricing and lease copy machines. Multiple lease rates for each product (https://usacopierlease.com/products/) and maintenance pricing (https://usacopierlease.com/maintenance-pricing/) can be found directly online.

Should you need assistance or have questions about additional products, reach out to us directly via email at online@usamagnum.com.

Tips for Moving Your Office Xerox Copiers or Printers.

Tips for Moving Your Office Xerox Copiers or Printers

One of our clients recently called us stating their office moving company refused to move their floor standing Xerox copiers because they were afraid it would void the warranty on the Xerox copier. We decided it may be good for all our clients to know the proper procedure for moving your floor standing Xerox copiers.

So whether you are moving a Xerox copier to another floor or across the city, please consider these following steps:

1)     Print the configuration page of the device and keep a copy on the copier glass. This will provide ready information on the IP address, accessories, settings of the device. Very useful when you have to re-install device at new location.
2)     Power down and unplug the Xerox copier. Detach all network cables and fax lines. Don’t just throw the power cable over the top of the copier – wind the cable properly and secure on the back or sides of the device using appropriate tape. Do the same of the network cables and fax cables.
3)     Wait at-least 30 minutes for the fuser (the part that melts the toner onto the paper) to cool down before removing any consumables from the device. ( For Xerox solid ink devices, please go through the proper shut down procedure)
4)     Remove the toner cartridges – as many as 6 in certain Xerox models. It’s best if you shrink-wrap the individual toner cartridges and secure the toner in the box that they came in or in a sealed box dedicated to only the cartridges. A zip-lock type bag can also be used. (Some older copiers have a kerosene based toner fluid and it will run out of the machine as you tilt it going downstairs – so please make sure to empty all liquid toners and fuser oils) For Xerox solid ink printers and copiers, the toner does not need to be removed.
5)     Remove the waste toner cartridge and just like the toner cartridges, seal and package them securely for transport.
6)     Remove accessories. Most Xerox office copiers are equipped with accessories like finishers, sorters, additional paper trays / large capacity paper decks. Such accessories usually need to be removed prior the safe movement of a copier. As always, consult the instruction manual or the copy machine manufacture website for specific instructions on the correct way to remove, store and transport these accessories. Carefully pack all screws, bolts and other connection hardware in a zip lock bag and secure them with the accessory.
7)     If you are moving multiple Xerox copiers, it’s a good idea to place identifying tags on the removed consumables and accessories.
8)     Secure the Automatic Document Feeder on the top of the copier by taping it down. This would protect the copier glass and also prevent the document feeder from flipping over or rattling during the move.
9)     Leveling feet / wheels – many Xerox copier models have wheels or casters that need to be unlocked. Be sure to also check any leveling-feet that may be installed on your model and that have been screwed down when the copier was put in place.
10) Bubble wrapping the Xerox copier is recommended.
11) Depending on your floor type, you may want to consider placing appropriate floor protectors before wheeling the Xerox copiers. If there is any type of accumulated toner residue on the wheels, they may stain your carpets. Toner stains are very difficult to remove too.
12) Please avoid wheeling the Xerox copiers on rough surfaces ( like pavements and roads) – you have a good chance of breaking the wheels. They are meant to only be wheeled on smooth surfaces like carpets or finished flooring. Using a furniture dolly or other appropriate tools are advised.
13) You may need building permission to use freight elevators and perhaps even appropriate insurance before being allowed to move the Xerox copier out of your office. Please check with building management about the paperwork they may need.
14) If your Xerox copier is leased, you have to notify the leasing company of the new address location of their asset. This is a mandatory requirement on all copier leases.

Good luck with your move and the new office. Moving is stressful as it is and careful planning and attention to detail are your best friends. These steps may seem a little too much – but who wants to move to a new office and contend with a broken copier / printer. The precautions are well worth it. If you need a technician prepare your copier for the move and re-install at the new location, please do not hesitate to contact us.

Looking for a new Xerox ?
Check out this deal – Altalink C8030

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer with clients across the United States. We service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service.

In addition, to learn more about how USA Copier Lease can help your organization evaluate existing copier leases or provide a quote for new copier, call (800) 893 1183 or send an email to online@usamagnum.com

Windows 10 on the Print Drivers of your Xerox Printer

Have you upgraded to Windows 10? If so you may have some questions about how to setup or install the print drivers for your Xerox printer on this new OS. Not much has changed about the Xerox printer interface and installation from Windows 8/8.1 to the new Windows 10.

There are instructions for installing printer drivers in the release notes for the driver for your Xerox printer. The support pages will provide you with detailed instructions for installing and configuring the Windows 8/10 printer drivers on your specific Xerox printer. The Global Printer Driver is also compatible with Windows 10.

Another exceptional resource about the new types of drivers with the Windows 8/10 operating system is the compatibility matrix. The matrix will show you which Xerox printer or multifunction devices are compatible with Windows 10. This document also has an extensive explanation of the different types of drivers and instructions for installing and using these drivers complete with screenshots to help walk you through the instructions.

The document includes instructions for the Apps used in conjunction with printing as well. If you have upgraded I hope that you find this information useful. If you will be upgrading soon bookmark this page so that you can find these resources when you need them.

If you want to know more or have any doubts, please don’t hesitate to contact us at Magnum Group.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.