Printer Lease Archives | USA Copier Lease

Navigating the World of Printers and Copiers: A Guide for Office Managers with Actionable Steps

Hello!
As an manager, boss, executive, or decision maker, selecting the right printer or copier is crucial for your team’s success. This guide will prepare you for a productive discussion with our sales team, ensuring you choose the best print solution for your needs.

Action Step #1:
Compile a list of your current printing and copying challenges to discuss with our sales rep later on.

Understanding Your Printing Needs:
Assess your office’s printing volume and requirements. Do you need to print in high volumes or occasional documents? Are they primarily text-based or graphic-heavy?

Action Step #2:
Track your office’s printing habits for a week to get a clear picture of your needs. (This will also help figure our your estimated monthly print volume.)

Color vs. Black and White Printing:
Determine if color printing is essential for your office. Color is great for marketing, while black and white suffices for regular documents.

Action Step #3:
Review your recent print jobs to decide if color printing is a frequent necessity.

Media Handling and Versatility:
Your office may need a versatile printer for different paper sizes and types. Also, consider if duplex (double sided) printing, scanning, and faxing are necessary. Stapling, hole-punching, and folding are also available options.

Action Step #4:
Make a list of the various paper sizes and types your office uses regularly.

Print Quality and Resolution:
High-quality print is vital for professionalism in some instances. Think about the resolution specifications to ensure clarity in your documents. Is higher definition necessary for your office?

Action Step #5:
Gather samples of different print quality levels from your current printer to compare with your sales rep.

Cost Considerations:
This boils down to purchase or lease. Consider both the initial cost and long-term expenses like ink, maintenance, and repairs vs. the all inclusive maintenance plans that usually come with leases.

Action Step #6:
Calculate your current monthly printing expenses to be able to compare with potential new options.

Connectivity and Ease of Use:
Modern printers offer connectivity options like Wi-Fi, enhancing efficiency and mobile device printing.

Action Step #7:
Check your office’s network capabilities with your I.T. department.

Security Features:
In an era of digital threats, printer security is crucial. Look for secure printing, user authentication, and data encryption.

Action Step #8:
Review your office’s data security protocols and identify any gaps that a new printer needs to fill and address.

Environmental Impact:
Eco-friendly printers can reduce your office’s environmental impact and save on energy costs.

Action Step #9:
Is an energy-efficient printers necessary for your office?

Conclusion:
Choosing the right printer or copier is essential. By taking these steps, you’ll be well-equipped for a meaningful discussion with our sales team.

Action Step #10:
Schedule a meeting with our sales team, armed with your findings and questions. You can contact us at online@usamagnum.com

USA Magnum: Streamlining Accounting Efficiency

Enter into the detail-oriented world of accounting where reliable and efficient printing solutions are crucial. This case study examines how a prominent accounting firm transformed its operations by switching to a Xerox Altalink C8155 provided by USA Magnum.

ACT I: The Challenge

The accounting firm, handling a multitude of clients for business accounting and tax services, was previously reliant on a small desktop printer. This setup was not only inefficient for their high-volume printing needs but was also costing them over $200 monthly on ink alone. The frequent need for ink replacements and the printer’s limited capabilities were significant hurdles, hindering the firm’s operational efficiency.

ACT II: The USA Magnum Solution

USA Magnum stepped in with a tailored solution:

Introduction of Xerox Altalink C8155: The firm replaced their small desktop printer with the Xerox Altalink C8155. This device is known for its high-volume printing capabilities and cost-effectiveness, making it ideal for the firm’s extensive printing needs.

Monthly Maintenance Plan: Along with the new printer, USA Magnum implemented a monthly maintenance plan. This plan ensured that the printer was always in optimal condition, with regular check-ups and maintenance.

ACT III: The Impact

The switch to the Xerox Altalink C8155 had a profound impact:

Cost Savings: The monthly expenditure on ink significantly decreased, providing financial relief to the firm.

Reliability and Efficiency: The C8155’s high performance and reliability ensured that the firm’s printing needs were met consistently, without the frequent disruptions they previously faced.

Long-term Solution: The firm now enjoys a long-term, sustainable printing solution that supports their extensive client services without the need for frequent replacements or excessive spending on supplies.

Conclusion

This case study highlights how the strategic partnership with USA Magnum and Xerox can lead to significant improvements in your operational efficiency and cost savings. The introduction of the Xerox Altalink C8155 proves to be a game-changer for this accounting firm, demonstrating the value of investing in the right technology to support business needs.

If you are looking for a solution for your accounting office, please reach out to us at 800.893.1183 or online@usamagnum.com

Commercial Copier Expenses: Understanding the Costs Involved

Are you in need of a commercial copier for your office or business? Understanding the costs involved in acquiring a copier can help you make an informed decision and budget accordingly. In this article, we will cover the various expenses associated with commercial copiers. But to jump right to the answer: If you are printing less than 2,000 pages a month…a standard 20-30 page per minute floor standing copier will work fine for you. Average small businesses pay $150-$200/month for a copier and maintenance contract. At the bottom of this article will be a link you can click on for more information about leasing a small business copy machine.

Initial Purchase Price
The initial purchase price is the most obvious cost when acquiring a commercial copier. The price of a copier can range from a few hundred dollars to tens of thousands, depending on the features, speed, and overall quality of the machine. It is important to research and compare different models to find the one that best fits your needs and budget.

Maintenance and Repair Costs
All copiers require routine maintenance to ensure optimal performance. This may include regular cleaning, replacement of parts, and software updates. It is important to factor in these costs when deciding on a copier, as they can add up over time. In addition, unexpected repairs can also arise, so it’s a good idea to have a budget set aside for these costs.

Operating Costs
Operating costs refer to the expenses associated with running the copier, such as electricity, toner, and paper. These costs can vary depending on the frequency of use and the type of copier. To get a better understanding of these costs, it is recommended to do a cost analysis of similar copiers to get an estimate.

Leasing or Renting Costs
Leasing or renting a commercial copier can be an alternative to purchasing one outright. In this scenario, you pay a monthly fee to use the copier, which typically includes maintenance and repair costs. This option can be more cost-effective for businesses that only need a copier for a short period of time or those that don’t want to make a large upfront investment.

In conclusion, acquiring a commercial copier involves various expenses, including the initial purchase price, maintenance and repair costs, operating costs, and leasing or renting costs. It is important to consider these costs and determine the best option for your business. By doing so, you can ensure that you have a reliable and cost-effective copier that meets your needs.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

In addition, to learn more about how USA Copier Lease can help your organization assess your existing copier leases or provide a quote for new copier, call (800) 893 1183 or send an email to online@usamagnum.com

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Cheaper Toner for your Copy Machine

Are you looking for a way to save your business money and still get the highest quality toner for your copier?

Look no further than a Xerox maintenance plan from USA Copier Lease via Xerox Everyday Toner!

This product is available for Canon, Brother, HP, Lexmark, and Samsung, and offers 40%-60% savings for customers.
Plus, it comes with a lifetime warranty, full technical support, and is recyclable. Plus, you get superior margins and free marketing assets to help you get the message across.

For even more savings, open the doors to new business with the large and growing segment of the supplies market. Ask us for pricing and brochure.

Don’t miss out on this great opportunity to save your business money and get the high-quality copier toner your customers deserve. With Xerox Everyday Toner, you can trust that you are getting the best quality product at an affordable price. You and your customers will be able to save up to 60% on copier toner and enjoy the lifetime warranty and full technical support that comes with it.

Plus, you can rest assured knowing that you are helping the environment with the recyclable copier toner. And with the free marketing assets included, you can get
the message out there about the amazing savings you can get with Xerox Everyday Toner. Don’t wait any longer, make the switch to Xerox Everyday Toner and start saving money today!

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.
We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.
In addition, to learn more about how USA Copier Lease can help your organization assess your existing copier leases or provide a quote for new copier, call (800) 893 1183 or send an email to online@usamagnum.com

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

The above is an advertisement for Xerox Everyday Toner.

What is included with a Printer-Copier Lease?

Getting to rent a copier or printer is an effective means for businesses (especially small businesses and start-ups) to cut down on the capital. Copier and printer renting is a strategy that has, over time, grown to be cost-effective, but some businesses still do not enjoy the full benefits that come with it.

Aside from the fact that copier leasing is cost-effective, other benefits can be gotten from this, and those other benefits would be discussed in the latter part of this article.

Use of Xerox Copier

There are no doubts neither is it arguable that Xerox produces the best copier machines (totally a one sided opinion that we poled one person on), and that their products are of high quality, very efficient, and up to date. So, businesses that rent copier machines can stand a chance of using this top-notch equipment to run their business smoothly.

Using the Xerox copier can give businesses an edge over their competitors, as it can offer functionalities that other copiers don’t have. Also, these functionalities which the Xerox copier machine possess can help business processes get easier, faster, and smoother.

We are also a Xerox dealer that has these copier machines to lease and rent. Contact us for more info – online@usamagnum.com or keep reading for more info.

Customer Setup Support

Just like every other machine, copier and printing devices do require setup support, and experts can only provide this support with confidence. When businesses rent a copier or printer machine, they don’t have to worry about getting competent technicians to set up the machines as the leasing company can effectively do this.

Some companies that buy their copier machines get to lose money after they hire unprofessional technicians to set up the machines. Some of these technicians end up leaving damage on the machine which the company would have to cover for.

Renting a copier or printing machine eliminates such a scenario, as the leasing company gets recommend quality technicians to handle the setup process.

Active Monitoring

Monitoring copier activities can be possibly done in an active and straightforward manner, especially when rented. Monitoring printing activities can help reduce the cost of printing, as printing equipment can be appropriately managed.

Early Upgrade Availability

By renting copier and printer machines, businesses get the benefit of using up-to-date software and devices. Copier leasing companies would always update their machines and make sure that every software is up to date. And by renting a copier machine from them, you stand a chance of using updated machines to run your business.

This benefit cannot be overemphasized.

For businesses that acquire their copier and printing machines, they might not experience these same benefits as the equipment are entirely theirs. The factors mentioned above should be confirmed when trying to lease a copier machine.

We can provide your business with these benefits and even more.

Looking for a new Xerox?

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.