Managed Print Services Archives

How Much Do You Print Monthly?

Welcome to the Blog about how much you print monthly. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of how much you print and what kind of copier will help your business.”

It is important for each and every business to scan, print and photocopy documents from time to time. Installing the best branded Copiers in the office is sure to significantly enhance your office productivity. It also improves your staff efficiency and productivity. Hence, it becomes
crucial to identify the best device which can efficiently handle the output, contain costs, use minimal resources and complete tasks crucial to your business.

Features to consider when purchasing the machine

Purpose: It is essential to list out the tasks that are expected from the machine. Few businesses may use the device for faxing, scanning, copying, folding, printing, stapling, saddle stitching and binding purpose. It is possible to automate these tasks using a good machine. Understanding the requirements will help determine the capabilities desired in the machine.

Document types to print: The current set of digital devices have the capability to print 22 ppm (pages per minute) on low end to about 100 ppm on high end. There are different types of devices available in the market at different rates. Plenty of options are available. Your business type and printing volume will determine the type of print speed to choose in the device to meet the growing needs. Is there a need to print email copies, forms or other documents used by employees internally? Is there a need
to print short contracts? 30 ppm is sufficient for businesses witnessing light printing needs. For regular large paper presentations or mass mailings, do consider the number of copies and pages required. Schools & law firms will require a device having greater capacity. For heavy use, devices with 45 ppm speed are found suitable.

Copying & Volume: Is your business engaged in printing few pages on a daily basis or thousands of documents in a single day? Evaluate how much your current machine is being used monthly. You can estimate the number of pages to be printed every month by following the amount of paper purchased every month. It is the print volume which is likely to determine the paper capacity required in the machine for your business. The basic models allow 100 sheets / tray and multi-function, large scale machines have the capability to hold about 500 sheets / tray. It is necessary to
select a device which will provide the facility to meet the current as well as growing demands of your business or practice. It should manage expansions easily.

Therefore, doing some research can help you to find the best solutions for your business.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.
We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.
In addition, to learn more about how USA Copier Lease can help your organization assess your existing copier leases or provide a quote for new copier, call (800) 893 1183 or send an email to online@usamagnum.com

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

PageConnect Issues on MAC

Hey! Are you trying to install PageConnect on a Mac OS? If you found this page, then chances you are either one of three people and we have written this article specifically for each one of you. Scroll down to the appropriate section.

Customer

If you are one of our customers, then we truly apologize for this inconvenience. Please be assured that there was a Windows PC in your environment at the start of the contract. The PC was essential to register the unit with Xerox, using this PageConnect software. Also, it was agreed upon that at least once a month, somehow, the Xerox would check in with the software.

The PageConnect software is not available for MAC or LYNX devices. The software was designed by Xerox to view device status and report into the supplies and services teams. Once the Xerox system hasn’t registered with physical Xerox device, then automatic holds are issued on the software. These system holds effect the ability to order supplies and service.

Please keep in mind, it is understandable if for a short period this software doesn’t check in with the Xerox. Typically 1 -3 months before ordering is effected. Usually this is due a computer going down and an environment having to go through the long process of getting another one. But somewhere after the 3 month mark, a supply lock is put on the device and can only be released by that Xerox device checking in with the Xerox software.

If you feel it would take more then 3 months to get a PC backup and running with the software, then please keep an extra toner on hand.

And please, please let us know ahead of time.

Xerox Support

Has a customer asking you about it –
put them on hold and read the above statement I tell our customers, then put it in your own words and tell customer.

Xerox person in charge that can do something about it –
Allow us to communicate the same way the other Xerox division gets to by not needing this software!

IT Firm

The software uses SNMP to communicate with the printer. Then the software sends that data over the internet to Xerox servers. We then have a Xerox tool that shows us the last status updates on the device (similar to Connectwise Automate). Also on this tool we have links to order supplies and request service. This is where we see if the device has any supply holds.

From what I have gathered, the software only has to check in once a month to function properly. Performing a manual sync on the software side can accomplish this. I recommend if you have a tech that goes onsite each month, make sure they do this sync.

My other IT Partners (see link to become one) usually install it on a Windows server or old desktop and fire it up once a month. Doesn’t need to be fancy. But has to be on a Windows environment.

ABOUT USA Copier Lease

In addition, to learn more about how USA Copier Lease can help your organization evaluate your existing copier leases or provide a quote for new copier, call (800) 893 1183 or send an email to online@usamagnum.com

How to Select a Managed Print Service Provider

Are you looking for a managed print services provider for your Business? Try these 3 tips to help you make a good choice.

1. Complete an In-Depth Analysis

A detailed assessment of your current print environment provides a baseline for a successful managed print services relationship.

Also, the in depth study of practices and procedures across your business organization will help create a overview of your environments needs. This study may also show areas that have security vulnerabilities the need to be addressed. A good managed print services provider will look in detail at all this information. Hence they will create a plan to provide the best solutions for continued improvements.

2. Have a Flexible Managed Print Services Contract

A managed print services contract that doesn’t grow with your business is probably not going to allow your company to flourish. Most of all, you need to look for a managed print services provider that can adapt to your changing needs.

Is the provider flexible enough to introduce new technologies and incorporate advanced capabilities to meet your updated requirements?

So, don’t settle for a static plan that lacks the flexibility to meet your growing needs.

3. Make the Most Use of Your MFPs Features

It seems like most Multifunction Printer’s (MFP) are often underutilized. These sophisticated devices and their features are often wasted. Your managed print services provider should be able to help you to use all of the features found within your multifunction device. A good managed services provider can assess your document workflow requirements and unlock your multifunction printer’s full potential to optimize your organizations document processes.

In conclusion, finding the right managed print services provider will result in a decrease in overall print spending. As a result, you will have fewer frustrating printer downtime and workflow bottlenecks. Finally, you will have increased productivity and savings across your entire organization.

Don’t settle for a managed print services agreement that doesn’t fully meet your business needs. Contact USA Copier Lease for more details.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive platinum level Xerox dealer and our clients are across the United States. We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee. Check here for your average response time.