5 Things to Consider When Purchasing a Printer

Welcome to our blog where we discuss five essential factors to keep in mind when purchasing a printer! We appreciate your visit to our page, and we aim to offer valuable insights to help you make an informed decision when selecting the right printer for your office.

If you’re in the market for a printer, it’s crucial to ensure you choose one that suits your office needs and maximizes cost savings. Here are key considerations when buying a printer:

Image Quality: The image quality requirement can vary based on your target audience. Some printers offer a minimum print resolution of 1200 dpi, ideal for photography and art reproduction. Modern printers also feature advanced ink sets for a wider printable color range. Ink density plays a role in achieving vibrant colors, and different ink sets allow for lower or higher densities. Ink droplet size is typically measured in pixel, with printer capabilities ranging from 4 to 12pl. Printers come in various ink configurations, such as 4, 6, 8, or 12 colors.

Speed and Image Resolution: A higher printing speed often leads to a reduction in image resolution, emphasizing the need to balance these two factors for optimal results.

Media Handling: Evaluate the types of materials you intend to print on and ensure your chosen printer can accommodate them. Modern printers offer expanded capabilities for third-party media. Some printers are better suited for short-term graphics and outdoor signage, while others excel in photography.

Ease of Use: Usability is a critical factor, especially if multiple users will operate the printer. An easy-to-use printer minimizes troubleshooting and frustration, ensuring seamless production. Ask questions to assess its user-friendliness.

Support: Don’t overlook product support. Research the support options provided by the manufacturer to ensure you have peace of mind and assistance when needed.

These considerations should guide you in making an informed printer purchase for your office needs. Feel free to reach out to us today, and we’ll assist you in finding the best copiers for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.
We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.
In addition, to learn more about how USA Copier Lease can help your organization assess your existing copier leases or provide a quote for new copier, call (800) 893 1183 or send an email to online@usamagnum.com

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How to empty the waste toner container from a Xerox Altalink C8155

So… you are in a pinch
and need to empty your waste toner container because you don’t have one
and someone forgot to order a back up?
Got it – well this might help.

If you need a video lesson, we made one a few years ago for the older version of the Altalink, that can be found here: https://youtu.be/QjJxhkRdDAo

If you prefer to read the steps for how to empty a waste toner container.
Here they are:

Step 1: Locate the Waste Toner Container The waste toner container is usually located near the bottom of the printer, on the left-hand side. Look for a rectangular-shaped container with a black cap.

Step 2: Remove the Waste Toner Container To remove the waste toner container, gently pull it outwards towards you. Be sure to hold it by the handles on both sides to prevent any toner from spilling out.

Step 3: Empty the Waste Toner Container Once you have removed the waste toner container, take it to a well-ventilated area to avoid inhaling any toner particles. Be sure to wear gloves and a mask for protection. Open the black cap of the waste toner container and carefully pour the contents into a trash bag or other suitable container.

Step 4: Clean the Waste Toner Container After emptying the waste toner container, use a dry cloth or tissue to wipe away any toner residue from the inside and outside of the container. Be sure to avoid using water or any liquid cleaner, as this may damage the container.

Step 5: Reinstall the Waste Toner Container Once the waste toner container is empty and clean, slide it back into its original position inside the printer. Make sure it clicks into place, so it is properly secured.

Step 6: Close the Front Cover After reinstalling the waste toner container, close the front cover of the printer.

And that’s it! You (hopefully) have successfully emptied the waste toner container from your Xerox Altalink C8155. It’s a good idea to check the container regularly and replace it as needed to ensure that your printer continues to operate smoothly.

Looking to just buy a waste toner container?

We might have one available to ship, contact us: https://usacopierlease.com/contact-us/

What to do if Your Printer is on Fire? 🔥

It can be a terrifying experience when your printer suddenly bursts into flames! 🔥 Here’s what to do if you ever find yourself in that situation:

Call the fire department right away. 🚒

Evacuate the area and stay away from any smoke. 💨

Once the fire is out, take a look at the damage. 🤔

Unfortunately, some fires can be so intense that your printer may be beyond repair. 💔 If that’s the case, don’t despair – USACopierLease.com has the perfect solution. We offer leasing options for the latest Xerox printers at an affordable price. 🤑

Our website makes it easy for you to find the right copier for your needs. 💻 Plus, our customer service team is always available to help with any questions you may have. 🤝

So, if your printer has gone up in flames, don’t worry. 🙅 USACopierLease.com has you covered! 🤗

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

The Versalink B400

The Xerox VersaLink B400 is a monochrome laser printer designed for small to medium-sized businesses. It is a versatile and reliable printer that offers fast printing speeds, high-quality prints, and a variety of features to improve productivity and efficiency.

The B400 can print up to 42 pages per minute (ppm) with a resolution of up to 1200 x 2400 dpi. It has a large paper capacity of up to 1,330 sheets, which allows for less time spent on refilling the paper tray. It also has a variety of connectivity options, including wireless, Ethernet, and USB, making it easy to share the printer among multiple users.

The printer also has a variety of security features to help protect your data, such as secure printing and user authentication. Additionally, the B400 is compatible with Xerox’s ConnectKey technology, which allows you to control the printer and access various features via the printer’s touch screen or a mobile device.

In summary, the Xerox Versalink B400 is a reliable, high-performance monochrome laser printer that is designed to meet the needs of small to medium-sized businesses. With fast print speeds, high-quality prints, and a variety of features to improve productivity and efficiency, it is a good option for those in need of a efficient and secure office printer.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Leasing a Copy Machine in Houston, Texas: A Guide 📝

If you own a business in Houston, Texas, you know how important it is to have good equipment 💻. A copy machine is one of the most important pieces of equipment for any office 💼. But buying a new copy machine can be expensive 😵, especially if you don’t have much money or are just starting out 💰. That’s where leasing a copy machine comes in 🤑.

Leasing a copy machine can be a cheaper and more flexible way to get the equipment you need 💪. You don’t have to pay a lot of money upfront 💸. Instead, you can pay for it over time through monthly lease payments 💰. In this guide, we’ll talk about the benefits of leasing a copy machine in Houston, Texas and how to find the right lease for your business 🤝.

Benefits of Leasing a Copy Machine in Houston, Texas 🤑

There are several benefits to leasing a copy machine in Houston, Texas, including:

Affordability: Leasing a copy machine can be more affordable than buying one outright, especially if you don’t have much money or are just starting out 💸. You can pay for it over time instead of all at once 💰.
Flexibility: Leasing a copy machine also lets you upgrade to a newer model when your lease is up 🆕. This is especially useful if you need to keep up with the latest technology 🤖 or if you expect your business to grow and change over time 🌱.
Tax advantages: In some cases, leasing a copy machine may also have tax advantages 💰. Talk to a tax professional to see if leasing a copy machine is a tax-deductible expense for your business 💸.

How to Lease a Copy Machine in Houston, Texas 🤝
If you want to lease a copy machine in Houston, Texas, here’s what you need to do:

Research your options: Start by looking into what types of copy machines are available for lease in Houston 🔍. Find a machine that meets your business’s needs and fits your budget 💰. Look at things like speed 🏎️, size 📏, and features 🌟 when comparing different models.
Shop around: Once you have a list of potential copy machines 💻, shop around to find the best lease deal 🤑. Get quotes from different leasing companies 🏭 to compare rates and terms 📝. Read the fine print and ask any questions you have before signing a lease agreement 📜.
Negotiate: Don’t be afraid to try to negotiate the terms of your lease 🤝. You may be able to get a better deal by negotiating for a lower monthly payment 💸 or a longer lease term 📅.
Get the right insurance: Make sure you have the right insurance coverage for your leased copy machine 💻. This will protect you in case of damage or theft 🔒.

Leasing a copy machine in Houston, Texas can be a cheaper and more flexible way to get the equipment you need for your business 💪. With some research and negotiation 🤝, you can find a lease that works for you 🤗.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Quick Take! – Why Should you lease a copy machine in 2023?

There are several reasons why someone might choose to lease a copy machine instead of buying one:

It can be more affordable.
You can switch to a newer model at the end of the lease.
Maintenance and repairs are often included.
There may be tax benefits.
You can save your money for other things.

Leasing a copy machine can be a good choice if you want to save money, have the option to upgrade, and don’t want to deal with maintenance.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Why You Should Choose Xerox Print Products from USA Copier Lease

When it comes to finding the best print products for your business needs, the decision can be annoying. But when you consider the benefits of choosing Xerox print products from USA Copier Lease, it becomes clear that there is no better option in the UNIVERSE!!!!!

*Read on to know why you should choose Xerox print products from USA Copier Lease.*

High Quality Products and Services

Xerox printer products are renowned for their high quality. This means that when you make a purchase with USA Copier Lease, you can be sure that you’re getting the best of the best.

High quality has always been the hallmark of Xerox printer products but ever since the pandemic hit in 2020, the Xerox service and supplies department has gone above and beyond to make sure that customers have access to reliable print products that meet their needs.

As the world slowly flirts with the idea of returning to work, it is important for businesses to have access to technology that is new and reliable. That is exactly what Xerox provides with its copy machines.

Their commitment to superior customer service means that they stand behind their products and services, ensuring that you get exactly what you need.

Variety of Options

USA Copier Lease offers a wide variety of Xerox printer models and features to choose from, so you can find the perfect machine for your specific needs and budget.

Whether you’re looking for an all-in-one solution or a simple color printer, USA Copier Lease has an option that will fit your needs perfectly. Not only do they have a great selection of printers, but they also offer leasing options to make purchasing one even easier.

Affordable Prices

The USA Copier Lease customers can get access to premium Xerox printing technology without breaking their budgets in the process. Their prices are highly competitive and include discounts and specials throughout the year, so keep an eye out for these too.

They also offer leasing options if needed as well as maintenance contracts so that you don’t have to worry about any unexpected costs down the line.

Easy Installation and Setup

When it comes to installing your new machine, USA Copier lease makes it easy with their professional installation team who will handle everything quickly and efficiently.

They also provide training on how to operate your new machine properly so that everyone in your office can take advantage of its features right away!
Plus they are always available whenever questions arise so there is never any confusion or difficulty when using their equipment.

Reliable Support Team

Finally, USA Copier Lease has one of the most reliable support teams in the business who are always ready to answer any questions or concerns you may have regarding your printer or lease agreement at any time during business hours.

And if something does go wrong with your equipment after purchase, their technicians will be more than happy to help troubleshoot any issues as quickly as possible so that you don’t have to wait around waiting for a resolution.

To Sum Up:

When it comes down to it, choosing a reliable print solution provider like USA Copier Lease who partners with industry leaders such as Xerox will help ensure that your business stays up-to-date with technology trends while keeping your costs low at the same time.

With outstanding service from both USA Copier Lease and Xerox’s service & supply team, you can guarantee your business will enjoy smooth operations no matter what challenges may arise along the way!

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Houston Copier Leasing

Welcome to the Blog about Houston copier leasing. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of Houston copier leasing and how it works.

Perhaps, you are planning to start a new office setup in Houston, Texas, USA. If so, then you will require lots of investments to buy variety of items for your new office of which one is the copy machine. But being a new small business one difficult task faced is raising money to meet Copy Machine Costs. Moreover, for copier machines lease, there are very few choices available.

Why go for a 12 month printer leasing?

Not many alternatives are present to carry out business functions like printing, scanning or faxing. Hence, investing in a copier to be installed at your Houston office with all the essential functions desired by your company are likely to require a good amount of cash. On purchasing the copier machine, it is quite natural for your new small office to face financial crunch and want of liquid money. Leasing the copy machine will be a better solution in Houston and the surrounding cities.

Benefits derived by leasing Oil and Gas Copier

There are indeed numerous benefits to derive by leasing a copier machine. With one, your office will be able to fully function as desired on a daily basis. It also provides you with the convenience to save on precious money, which otherwise needs to be invested in huge amounts as upfront payment. You will be able to use the device for various purposes from day one of you leasing it. You just need to make some payments on a monthly basis. This way, the money saved from not making the purchase can be put to some other use to function the business smoothly and efficiently, thereby increasing productivity. You also will be able to save on tax amount, which can be a good amount if you had invested in its purchase. But leasing the machine will mean, you can comfortably deduct the amount to pay the leasing company from your tax amount. This saved amount again can be put to good use.

Also, the reputed leasing companies make sure that they provide you with the latest technological devices like a multi-function copier as per your office needs. The monthly amount will be charged according to the supplied machine and the features it boasts about. So, you can always have the option to upgrade or downgrade the machine against low monthly sum of amount as and when you require. This is again likely to be determined by the volume of printing and copying required by your business.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Should I Repair or Fix My Broken Copier?

Welcome to the Blog about should i repair or fix my broken copier. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of if fixing your broken copier is in your business best interest. It could be that you are running a busy office and carry out lots of printing and photocopying on your copier machine. But the copier being just another electronic device is prone to getting damaged or experience several types of problems during its lifespan. It is a known aspect that your business speed is not likely to wait for the broken copier or printer to get fixed. Moreover, if your business relies to a large extent on the copier, then it could slow down work and be a crazy day for your business if the existing copier is not functioning properly.

Not having valid service plans for the copier repair

Your problems will only get manifolds if you do not have a proper service plan taken after the original service from the manufacturer has expired. To repair the copier without proper service plan will only entail good amount of money, which can become problem for your small business. Some maintenance & service plans include unlimited consumables (waste containers, drums, toner, staples, rollers, fusers), repairs (includes labor), all parts, onsite and remote technical service, etc.

Copy Machine Error repair &/or replacement

The cartridge is one of the common parts in the copier that may require to be repaired periodically. Also there are other supplies which will require repair like the Transfer Belt Roller, Staple Cartridge meant for Finisher Professional Booklet Maker, Staple Refills , Office Finisher, Advanced Office Finisher, Waste Toner Container, Second Bias Transfer Roll, Pr Booklet Maker Finisher, Drum Cartridge2/3 Hole Punch, etc. These are few of the parts in a copier that will require repair or replacement every now & then, thereby involving a good amount of money. If the copier plays an important role in the smooth and efficient functioning of the business, then it is essential to keep aside some budget for its repair and maintenance. This can be a tough task for small businesses with very less liquid capital. Also, there is a genuine need to search and hire the best companies in the region that can offer professional repair or replacement services.

Availing rental copier machines

However, the issues related to repair or replacement and spending lots of money, energy and disruption in the business can be skipped by taking advantage by leasing a copier from a reputed provider. Fortunately, there are companies present in the market that does offer different types of copiers to match perfectly the specific needs of your business. Also, the rental program is very affordable, thereby helping you to save from the hassle and precious money, since all parts mentioned above are covered in the rental program.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How to Use a Copy Machine

Welcome to the Blog about how to use a copy machine. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of a copy machine and all it does.”

Xerox copiers provide the best features for copying in cost effective price with advanced security modules,easy to access tools, mobile connectivity, WiFi service, cloud connected applications, touch screens, etc. It’s not a headache any more to know how to use a copy machine. All instructions with pictures and videos are available on our website. You can go through the videos to see how easy the printing job is. Some MFP printers have more smart features and also come with lifetime warranty.

Steps to handle a copy machine:

Step 1 : First you have to switch on the power button and it may take a few seconds to make the machine ready for work. Then touch the “Press it” button on the touch pad. Now your machine is on.

Step 2 : Loading the paper in the tray : Open various trays one by one to load papers of different size i.e. A4 (Normal Size), A3 or Legal size. If your printer has just one tray you have to insert papers according to your printing preferences. But printers with various trays for loading different size papers are best for multi functions.

Step 3 : Follow the Screen Instructions to know the various Function buttons. You have to choose how many copies you need, color mode, change the contrast I.e dark or light, select the mode to copy on both sides or single side(advance functions) and also you can select the connection options.

Step 4 : Your copier is now ready. Put the document you want to make copies on the top or scanning area, check the alignment properly and then press the button. If you have two sided paper the copier dealer has to choose the two sided option and press “OK”.

Step 5 : Collect the papers : Select the Finishing button and choose the page order options accordingly and press “OK” . Then select number of copies and “Go”. The pages in your out-put tray will be arranged automatically in your preferred sequence with the required no of copies. You can count or check them for your confirmation but usually you don’t need to do it as the machine is so smart and does its job error free. You can select finishing and choose the staple position usually top left corner press “OK” if you want your document to be stapled.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

In addition, to learn more about how USA Copier Lease can help your organization assess your existing copier leases or provide a quote for new copier, call (800) 893 1183 or send an email to online@usamagnum.com

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Why Should Small Businesses Lease Desktop Printers?

Printer and copier renting and leasing are now becoming a trend in the business world and has also proven to be an effective management strategy. Also, this trend has shown itself to be a cost-effective strategy and a way to help businesses cut down printing cost. But regardless of this, a lot of companies are yet to jump into this trend.

It is no doubt that a majority of the businesses that fail to join the trend only do so out of ignorance of the benefits that it brings. This article is here to make small businesses see the reasons why leasing a desktop printer is a better advantage to them.

Cost

The first thing that comes to mind when considering getting a desktop printer is the cost. Renting and Leasing a printer is cost-effective and saves businesses more. Also, leasing a printer helps small businesses and start-ups as it can help them get more done at a cheaper rate. When leasing/renting, you don’t have to pay for the whole price of the copier over the rental/lease term. When purchasing the printer- you have to pay for the whole thing up front.

Asset depreciation

As a desktop printer gets to depreciate, businesses that lease them can get another one and continue with their operations smoothly. But when a company buys the printer, they worry about the machine when it starts to depreciate and even start budgeting how to buy another. Although, this does not mean that printers that are leased should be mismanaged as the business can pay for the damages.

Up-to-date technology

Businesses that make use of leased printers can rest assured of using machines with new software and technology. These technologies can also help make business processes more manageable.

Versatility

Another compelling reason why leasing a printing machine is essential is that it gives businesses a wide option to choose from. Also, businesses that lease printers can get to use the latest machines as they can request for it from the leasing company. When a business buys their desktop printer, they cannot just dump it after months or few years because a higher model came out. But leasing desktop printers give businesses the leverage, and this can help them stay ahead in their market competition.

Tax benefit

By leasing printers, businesses get to reduce the amount they are being taxed, unlike their counterparts that buy the machines.

Multi-functionalities

Over time, we have seen commercial printing machines become multifunctional, and that has to do with scanning, faxing, photocopying and other essential office functionalities. Businesses that lease printers can enjoy this feature as businesses they already bought a printer might not want to abandon their already functioning printer which they purchased.

Basically, small businesses should lease desktop printers in other to get more done and save more. We help companies to lease these machines in other to help them grow.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.