Month: September 2018

If you’re like most business owners spending time running a business is not thinking about a print environment. That is, until there’s a problem. But the fact is, if you’re working with outdated technology you could be leaving cost-cutting, productivity-boosting options on the table. Even worse, you could be open your companies security protocols.

It might be time to consider upgrading your print equipment (copiers and printers). Here are some clues that it might just be time replace your printer.

Are your print costs are higher than they should be?

You can cut costs without limiting your print output. If your organization is relying on older printers they may no longer be meeting your needs. If this sounds like your business, consider replacing outdated devices with newer, energy efficient, advanced work-group devices.
Also – look at is your current lease costs. You may be being double charged for the pages you print, if you have a certain number included with your lease.

Does your copier have the latest security features?

A 2017 smallbiz.com report found that 43% of cyber attacks target small businesses. One of the major vulnerabilities? The office printer. If your printer doesn’t offer these features it’s time to upgrade:

 – Authentication – Users must input a PIN to output a document. No more sensitive documents lying around the printer.
 – Print Encryption – Data is encrypted when it is sent to the print device.
 – Password Protected Scanning – Smart multifunction printers allow password protection of PDFs so only the right people have access to the data they need.

 

Does the copier improve workflows or productivity?

The right device should help to streamline document workflows and improve productivity. Many new devices use app technology to boost productivity and make printing simpler and faster.

Is your copier cloud compatible or mobile ready?

To be productive today means your team must be able to connect to any device, anywhere, at anytime. The latest mobile print solutions offer cloud based storage and make mobile printing fast and easy.

Has your copier grown with your needs. 

If you want to grow your business, you need an multifunction printer that can grow with you. Look for features like remote scanning using smart devices and mobile tools to enable your team, clients, or visitors to print from their devices without a network connection. Other features like enhanced security, automated upgrades, and mobile solutions mean that your printer will grow with your business. Look for a copier lease that offers flexibility to upgrade while keeping your monthly costs low.

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ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States. We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

In addition, to learn more about how USA Copier Lease can help your organization evaluate your existing copier leases or provide a quote for new copier, call (800) 893 1183 or send an email to online@usamagnum.com

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Printing is an integral part of your business – and of your budget. However, many companies don’t understand how much printing costs. From devices  to maintenance, do you know what a print environment costs?

Device costs

Most companies don’t know how many printers they have. This often means there multiple different manufacturers devices scattered throughout the office. Without understanding how many printers you have, you can’t begin to understand what your print costs truly are.

Supplies a major expense, especially when you’re purchasing for multiple brands of printer devices  – and supply shortages can lead to a major disruption in your business.

Print Volume Averges

In addition to the cost of your devices, the amount you print influences your overall print costs.

The average worker now prints 10,000 pages per year, costing over $700.

If you don’t monitor and regulate your print volumes, your print costs can quickly spiral out of control.

Maintenance

Did you know that nearly half of all help desk calls are print-related? Because the printer is such a necessary part of business, your IT employees need to put aside their higher-valued tasks when the call comes to attend to these needs. Because your IT team isn’t made up of print experts, this can take far more time and money.

Understand Your Costs

The best way to truly get a handle on all these factors is through a print assessment. We can guide you through this process, so you understand what devices you have and how they are used. Once you understand what print is costing you, we help develop strategies to reduce these expenses. Companies that have gone through a print assessment often save between 10 and 30% of their annual print costs.

Print is the third largest expense for many businesses, but the costs are often hidden and complex. With a print assessment you can truly understand what your print environment is costing you so that you can get a handle on your print-related expenses. Want to learn more? Contact us today and learn how you can gain control over your print environment.

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ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States. We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

In addition, to learn more about how USA Copier Lease can help your organization evaluate your existing copier leases or provide a quote for new copier, call (800) 893 1183 or send an email to online@usamagnum.com

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.