December 2019 | USA Copier Lease

Should Small Businesses Lease a Printer in 2020?

2019 has come to an end and businesses are already closing sales for the year, and also making big plans for next year, 2020. But one important question businesses are to ask themselves when making these plans is, “Should we Lease a Printer in 2020?”.

Happy New Year – Ben

The idea behind leasing a printer for a business or corporate entity is mostly underrated and overlooked by a lot of businesses, but it should not be so. Business owners would need to lease copiers and printers come 2020, and if they don’t, they would only incur avoidable overhead costs for their businesses.

In this article, we would be explaining the reasons why businesses, especially small businesses and start-ups need to lease a printer in 2020 rather than buying.

Projected Business Growth:

Due to the level of growth which the technology industry is experiencing, buying a copier or printer for your business might not be a perfect option. When you lease a copier or printer from leasing a company, you stay up to date with technology, have a solutions provider, build business credit ( yes – read here for more info), and stop worrying about stuff that doesn’t matter to the growth of your business.

The good thing about leasing copier machines that are up to date is that you can compete with bigger businesses that already own these machines. Small businesses might not have enough credit to fund such machines, but with the help of leasing companies, they can lease these copiers.

On the other hand, if a small business chooses to spend more credit buying a copier or printer, they can’t tell how soon a better update would come out. Once an update is out, big businesses can easily acquire them, but small businesses might not be able to; hence making them unable to compete with the big boys in the industry.

Cost:

When leasing a copier or printer, the upfront cost is lower, unlike buying them. Also, the cost of purchasing a desktop and supplies monthly is nearly double the cost of leasing a printer for a small business. You might not be aware of this, but now you are.

Leasing copiers and printers instead of buying them make small businesses more flexible and also make them save more money for other projects. Leasing copiers is an easy way to cut down the cost of starting or running a business.

Also, a lot of small businesses have limited access to credit, and leasing copiers is an easy way to avoid using it.

In summary, you don’t want to get into the new year sweating on the cost of running your business, where you can cut down the cost by simply leasing copiers and printers for your business. Also, for your business to go out and compete hard with the big names, leasing printers can give you an edge.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.
We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.
In addition, to learn more about how USA Copier Lease can help your organization assess your existing copier leases or provide a quote for new copier, call (800) 893 1183 or send an email to online@usamagnum.com

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Small Business Technology Requirements for Start-ups

Congratulations on the getting the start-up business in place. I’m sure that you aren’t planning on being among the large percent of start-ups that fail…so we wrote and article to help you avoid that.

With the high demands of our world and increasing rate at which people can’t be patient, getting certain technologies in place for your small business can do you more harm than good.

There are a lot of these technologies to choose from, but we would be focusing on the most important once as we understand that start-ups always have a tight budget. In other not to spend unnecessarily in trying to purchase or lease technological types of equipment for your business, this article would guide you on the top 5 technologies needed to successfully run and operate your small business.

Computers

The first technology on the list is a computer. Computers in our current business world make a lot of processes easier and smoother. Also, there is almost no limit to what a computer can do for a small business.

When certain computer automated programs are put in place, it can help cut down the cost of paying workers. In a computer age, any business without a computer is either losing too much money, or customers, or even both.

Internet

The internet gets your business to more people and helps you get your business closer to your market. There are several ways the internet does this and some of them include websites, social media, and email.

Businesses in this present age find it easier to connect to their customers and advertise to more individuals on the internet. So, when starting a business, the internet should be on your mind if you want to grow faster and bigger.

Cell Phone

Effective communication is one of the integral parts of any business and phones help in making this possible. With the help of an office phone, customers can reach out to either make enquiries or report a challenge, which at the end would help grow the business.

Printing/Scanning (Shameless Plug)

Now here is another important technology that is sometimes been overlooked by a lot of small businesses. The cost of operating a business can be drastically cut down when a business handle it’s printing, photocopying, scanning and other related by itself.

Although some might complain about the cost of buying printers and other related machines, there is a better option and it leasing the machines. Rather than buy printers, photocopiers and the rest, leasing is a more efficient way to save more and get more.

Just in case you don’t know how to go about this, you can reach out to us as we have the best printers and other related machines for lease. We are a copier leasing company and we don’t hesitate to lease printers for small businesses. We are the best in the market and we offer our services at market friendly rates.

Security

The last on the list but not the least is security. A lot of businesses, both big and small have lost a lot due to little or no security technologies put in place. Security software of computers and CCTVs are means to secure a business asset and avoid intruders from stealing what you labor for.

These items and technological services mentioned above are essential to the growth of any business, and I know you want your business to grow. Get them in place and watch your business grow.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Printer Leasing Company for Small Businesses in 2020

*Cheesy Deep Voice Over* – In a world of fast-growing technology and intense market competitions, small businesses opening their doors in 2020 might find it hard to compete. But with the help of printer leasing companies, small businesses can have a chance!

Hey All! Hope everyone doing well. Ben here, wanted to let you all know that I am very grateful that you continue to read these things. I don’t know you, but I’m thankful that you continue to help USA Copier Lease grow. Back to the article. -Ben

Copier leasing for small businesses is gradually becoming an accepted trend due to some advantages it offers small businesses. There is no doubt as to how important and vital a printer leasing company can be to a small business. Where there might be a bit of problem is in getting a reliable and efficient printer leasing company for small businesses.

In almost all business sectors and industries, there are the bad guys and good guys, and being able to find the good guys gives you an advantage. In some cases, some companies might not be bad, but their policies, prices, and antecedents might not suit your business needs; hence the need to get a better one.

In this article, we would be covering three essential factors to look out for when choosing a printer leasing company for your small business.

Shorter Lease Term: A short term lease is a type of contract that can be done within a short period. In most cases, a short-term lease can last for 12 months or more; short term rentals are also available – contact us for more info. But how does a short-term lease help small businesses?

Short term lease provides flexibility for small businesses, especially when they are just starting. With a short-term lease, small businesses can quickly grow without adding so much to their budget. Every small business has plans of growing, and a short-term lease can be of help.

Maintenance Package: When leasing copiers and printers for your small business, it is necessary that you find out if the leasing company offers a maintenance package and what the package entails. A maintenance package is significant to look into as it can help avoid unnecessary cost in the future.

A maintenance package would cover your business in case the copier machines get faulty or need servicing. The machines would need either of them or even both.

Response times: Here is another crucial factor that must not be overlooked. Copiers and printers are machines, and they can breakdown any day and at any time. But when they malfunction and you had subscribed for a maintenance package from the leasing company, how long would it take the company to show up and fix things?

A poor response time would negatively affect the business process in your organization, and in turn, you might lose money. So, it is crucial to know how quick they are to respond.

Find a printer leasing company for small businesses with these offers can give your business an advantage. We are the perfect printer leasing company, and we can help your small business grow bigger and better.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How to: Add an Email to The Address Book – Altalink

You may think adding an email to the address book of a Xerox can be a complex task, especially for people who are not used to it. Even though the entire interface was built to be easily understood, it can be a tough time trying to add an email address to the address book. Let’s help you figure that out with the below:

This article is a guide showing you on how to add an email address to the Xerox address book. We will take you through the entire process, and by the end of the article, you should be able to do so effortlessly.

Step 1: Log onto the IP address of the Xerox Altalink Copier.

When trying to easily add an email to the address book of a Xerox machine, the first thing to do is to log onto the IP address. Each copier has an IP address, and once you know yours, input it in your browser’s (Google Chrome, Internet Explorer, Firefox, etc..) address bar and hit enter. When you visit the IP address, you would be taking to a page where you can start the email adding process.
*if you need help finding your IP address – CLICK HERE

Step 2: Click on the address book tab on the web page.

As soon as you log onto the IP address of the Xerox machine, you would see a page where you can make some changes. Locate the Address Book tab at the top of the page and click on it. After clicking on it, you would be taken to another page.

Step 3: Input the User ID and password of the device.

After clicking on the Address book tab, you would be redirected to a page where you are to input the login details. Once you insert the correct User ID (admin) and password (1111), click the login button and you would have access to the Address book page.

Step 4: Click on the Add button.

When you log in and taken to the address book page, you would see an Add button at the top of the page.

Click on ADD and a form will appear for you to fill in some details.
In the form, fill out the necessary.
Some of the details include; first name, last name, company, display name, email address, and fax.

Step 5: Click on the save button.

After inputting all the necessary details correctly, you can hit the save button that is below and the new contact gets saved in the address book.

This entire process is easy and doesn’t require any technical knowledge. Also, you can either choose to edit or delete a contact from the address book section. Now all that is left to do it test. Head over to the copier and give it a test – if your email account settings are correct, then the newly added contact should receive the test scan.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

What is included with printer/copier maintenance contract?

It is one thing to lease a copier or printer for your business, and a whole additional concern to worry about maintaining the copier machine. After deciding to lease a copier machine, you will be asked to sign a copier maintenance contract, and it is left to you to either sign it or not….. Let’s jump in here and give you a perceptive into maintenance contracts.

Should you sign the printer/copier maintenance contracts?
What is included in the printer/copier maintenance contract?

This article would explain what a printer/copier maintenance contract is and all you need to know about it.

A printer/copier maintenance contract, which is also known as a Service Level Agreement, is almost like a copier health insurance policy. Individuals get health insurance that would cover them when they are ill, and this helps them to plan their healthcare expenses. Also, a printer/copier maintenance contracts make a business not to spend unnecessarily on maintaining a leased copier machine. There is no doubt that the copier machine will get old and start wearing out someday, so a printer/copier maintenance contracts cover the cost of maintaining it.

What is included in a printer/copier maintenance contract?

Copier maintenance contracts are a bit different and every copier leasing company has their own system, but most contracts are almost similar. The majority of vendors provide full coverage where they provide complete service the machine.

When choosing a printer/copier maintenance contract, the business should compare it with other vendors and know which one is best for their business. Doing this might not only save businesses extra money, but also gives them better service.

The following items should be included in your maintenance contract:
– Parts (any moving parts within the machine that are expected to wear out)
– Supplies (toner, drums, etc.)
– Labor (service technicians making the trip to your office to service or maintain your copy machine)

Risk of not having a printer/copier maintenance contract

Choosing not to have a printer/copier maintenance contract activated for your copier machine might look cheaper, especially if the machine doesn’t develop issues or need servicing in the first 12 months. A copy machine won’t stay active for a long time and never require maintenance. Just like every other machine, it would breakdown and need to be serviced.

When there is a printer/copier maintenance contract activated, unexpected costs of servicing and maintaining a copier machine can be eliminated. Businesses that have a printer/copier maintenance agreement in place can stay relaxed when their machines break down, knowing that the contract would cover them.

Choosing not to have a printer/copier maintenance contract is an unprofessional approach and can lead to unnecessary expenditures in the future. So, getting one is important. =) Shameless plug – Magnum can provide servicing and maintenance for Xerox machines and we have expert technicians that can efficiently service these machines.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

What is included with a Printer-Copier Lease?

Getting to rent a copier or printer is an effective means for businesses (especially small businesses and start-ups) to cut down on the capital. Copier and printer renting is a strategy that has, over time, grown to be cost-effective, but some businesses still do not enjoy the full benefits that come with it.

Aside from the fact that copier leasing is cost-effective, other benefits can be gotten from this, and those other benefits would be discussed in the latter part of this article.

Use of Xerox Copier

There are no doubts neither is it arguable that Xerox produces the best copier machines (totally a one sided opinion that we poled one person on), and that their products are of high quality, very efficient, and up to date. So, businesses that rent copier machines can stand a chance of using this top-notch equipment to run their business smoothly.

Using the Xerox copier can give businesses an edge over their competitors, as it can offer functionalities that other copiers don’t have. Also, these functionalities which the Xerox copier machine possess can help business processes get easier, faster, and smoother.

We are also a Xerox dealer that has these copier machines to lease and rent. Contact us for more info – online@usamagnum.com or keep reading for more info.

Customer Setup Support

Just like every other machine, copier and printing devices do require setup support, and experts can only provide this support with confidence. When businesses rent a copier or printer machine, they don’t have to worry about getting competent technicians to set up the machines as the leasing company can effectively do this.

Some companies that buy their copier machines get to lose money after they hire unprofessional technicians to set up the machines. Some of these technicians end up leaving damage on the machine which the company would have to cover for.

Renting a copier or printing machine eliminates such a scenario, as the leasing company gets recommend quality technicians to handle the setup process.

Active Monitoring

Monitoring copier activities can be possibly done in an active and straightforward manner, especially when rented. Monitoring printing activities can help reduce the cost of printing, as printing equipment can be appropriately managed.

Early Upgrade Availability

By renting copier and printer machines, businesses get the benefit of using up-to-date software and devices. Copier leasing companies would always update their machines and make sure that every software is up to date. And by renting a copier machine from them, you stand a chance of using updated machines to run your business.

This benefit cannot be overemphasized.

For businesses that acquire their copier and printing machines, they might not experience these same benefits as the equipment are entirely theirs. The factors mentioned above should be confirmed when trying to lease a copier machine.

We can provide your business with these benefits and even more.

Looking for a new Xerox?

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Why Should Small Businesses Lease Desktop Printers?

Printer and copier renting and leasing are now becoming a trend in the business world and has also proven to be an effective management strategy. Also, this trend has shown itself to be a cost-effective strategy and a way to help businesses cut down printing cost. But regardless of this, a lot of companies are yet to jump into this trend.

It is no doubt that a majority of the businesses that fail to join the trend only do so out of ignorance of the benefits that it brings. This article is here to make small businesses see the reasons why leasing a desktop printer is a better advantage to them.

Cost

The first thing that comes to mind when considering getting a desktop printer is the cost. Renting and Leasing a printer is cost-effective and saves businesses more. Also, leasing a printer helps small businesses and start-ups as it can help them get more done at a cheaper rate. When leasing/renting, you don’t have to pay for the whole price of the copier over the rental/lease term. When purchasing the printer- you have to pay for the whole thing up front.

Asset depreciation

As a desktop printer gets to depreciate, businesses that lease them can get another one and continue with their operations smoothly. But when a company buys the printer, they worry about the machine when it starts to depreciate and even start budgeting how to buy another. Although, this does not mean that printers that are leased should be mismanaged as the business can pay for the damages.

Up-to-date technology

Businesses that make use of leased printers can rest assured of using machines with new software and technology. These technologies can also help make business processes more manageable.

Versatility

Another compelling reason why leasing a printing machine is essential is that it gives businesses a wide option to choose from. Also, businesses that lease printers can get to use the latest machines as they can request for it from the leasing company. When a business buys their desktop printer, they cannot just dump it after months or few years because a higher model came out. But leasing desktop printers give businesses the leverage, and this can help them stay ahead in their market competition.

Tax benefit

By leasing printers, businesses get to reduce the amount they are being taxed, unlike their counterparts that buy the machines.

Multi-functionalities

Over time, we have seen commercial printing machines become multifunctional, and that has to do with scanning, faxing, photocopying and other essential office functionalities. Businesses that lease printers can enjoy this feature as businesses they already bought a printer might not want to abandon their already functioning printer which they purchased.

Basically, small businesses should lease desktop printers in other to get more done and save more. We help companies to lease these machines in other to help them grow.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.