Multifunction Printer Archives

5 Things to Consider When Purchasing a Printer

Welcome to our blog where we discuss five essential factors to keep in mind when purchasing a printer! We appreciate your visit to our page, and we aim to offer valuable insights to help you make an informed decision when selecting the right printer for your office.

If you’re in the market for a printer, it’s crucial to ensure you choose one that suits your office needs and maximizes cost savings. Here are key considerations when buying a printer:

Image Quality: The image quality requirement can vary based on your target audience. Some printers offer a minimum print resolution of 1200 dpi, ideal for photography and art reproduction. Modern printers also feature advanced ink sets for a wider printable color range. Ink density plays a role in achieving vibrant colors, and different ink sets allow for lower or higher densities. Ink droplet size is typically measured in pixel, with printer capabilities ranging from 4 to 12pl. Printers come in various ink configurations, such as 4, 6, 8, or 12 colors.

Speed and Image Resolution: A higher printing speed often leads to a reduction in image resolution, emphasizing the need to balance these two factors for optimal results.

Media Handling: Evaluate the types of materials you intend to print on and ensure your chosen printer can accommodate them. Modern printers offer expanded capabilities for third-party media. Some printers are better suited for short-term graphics and outdoor signage, while others excel in photography.

Ease of Use: Usability is a critical factor, especially if multiple users will operate the printer. An easy-to-use printer minimizes troubleshooting and frustration, ensuring seamless production. Ask questions to assess its user-friendliness.

Support: Don’t overlook product support. Research the support options provided by the manufacturer to ensure you have peace of mind and assistance when needed.

These considerations should guide you in making an informed printer purchase for your office needs. Feel free to reach out to us today, and we’ll assist you in finding the best copiers for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.
We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.
In addition, to learn more about how USA Copier Lease can help your organization assess your existing copier leases or provide a quote for new copier, call (800) 893 1183 or send an email to online@usamagnum.com

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Top 6 Must-Have Copier Apps for Law Firms?

Welcome to the Blog about the 6 must have copier apps for law firms. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of what apps would best suit your law firm and what all they can do.

Organizations, both small and big, these days make use of different types of systems and tools for efficient and smooth management of their business. To sustain high productivity level, it is crucial to ensure that the systems used collaborate with one another. Here, business applications can be found handy. The Copier when carefully selected can integrate with several systems, thereby making the tasks to seem easier, quick and simple.

Top apps to save money and time

– DM Connect: It is considered to be the perfect application which when used can help streamline the process. Also, it offers greater internal efficiency and productivity. Using this application, you will be able to route and process all documents related to your business in the multi functional device. With Document Management System, you will be able to effortlessly and quickly share, capture, retrieve and store files.

– Google Connector: Gmail System of Google boasts of having 1+ billion monthly active users. Several businesses use this system to host their employee emails. Devices of today use the latest technology to access and connect to directly to your Google account from the device. For this, there is not required any additional technology or steps. Besides printing and scanning from account, you also have the privilege to print emails, browse messages and check out the event calendar, as well as compose emails and send them.

– PinPoint Scan 3: It is regarded to be Kyocera’s latest business application that has been designed to help simplify office scanning needs as well as to enhance your staff efficiency and productivity. Scanning a document has become much easier and quick with this application. It is rather a personalized scanning solution.

– OnBase Connector: Using OnBase Connector application, you will be able to leverage your current OnBase investment. This is made possible by routing, indexing and scanning documents within content management enterprise application from the HyPAS enabled Kyocera MFP. It also helps to streamline communication with instant scanning of hard copy documents.

– Mobile Print: This app is a real necessity for those entrepreneurs who have their employees working in multiple locations or are always on the move. Employees using this app from their phone can print from anywhere.

– CentraQ Pro: Maintaining automated machines in Law Firms/Office does involve a good amount of money on maintenance. This application eliminates all guess work, providing administrators with appropriate tools and knowledge to manage usage and costs.

Hence, choosing the right app can prove to be useful.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

In addition, to learn more about how USA Copier Lease can help your organization assess your existing copier leases or provide a quote for new copier, call (800) 893 1183 or send an email to online@usamagnum.com

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

What Automated Features Do You Need For Your Law Office?

Welcome to the Blog about what automated features do you need for your law office. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of what would best fit your office.

If you run a law office, then it is quite natural to have plenty of documents, each of which could be hundreds of pages. Whatever be the size of your business or practice, you need to have proper office supplies to ensure smooth and efficient functioning.

List of essentials to consider

Desk supplies: They are the real basics that your office should have. You need to have tape, pens, highlighters, scissors, paper clips, trash can and other essential items. With these, you and your staffs will be able to take notes as and when deemed necessary, be innovative and carry out normal business.

Organization Supplies: It is important to stay organized to increase overall productivity and efficiency. Binder clips and stapler should be kept handy to maintain different types of printouts and documents together. Include some folders – hanging and regular file folders. Crucial paperwork like legal documents or personnel files should be kept carefully and organized, so as to prevent misplacing or losing them.

Using advanced technological devices: Stapling, folding and 3-hole punch is also essential. They can be purchased separately. You can also invest in the best branded copiers that will undertake all these tasks.

Software & Apps: Whatever be the device used, you will definitely require some good apps or software to help manage the business. It also allows handling variety of tasks like tracking client invoices or customer payments, maintain blog or website, schedule appointments, carry out taxes and monitor social media presence.

Paper: There is a need to stock up paper for copier and printer, sticky notes, notepads and notebooks. Also, the copier and printer is to have toner and ink in plenty to ensure that the pages are not left blank, especially when there is an urgent presentation to be done.

Mailing & Stationery supplies: Paper and envelopes is a necessity to disburse payments, paychecks, invoices, documents and promotional offers, etc. Also postage is to be stocked up.

Storage & Office Furniture: You and your employees need to have comfortable office chair. The desk also should have sufficient space to work efficiently. Storage cabinets and furniture with adequate space can help eliminate unwanted distractions and to be better organized.

Therefore having the above mentioned features combined with a good copier is likely to help your legal firm to establish itself and function smoothly.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

6 Secrets To Getting The Right Copier For Your Law Firm

Welcome to the Blog about 6 secrets to getting the right copier for your law firm. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of which copier would best suit your law firm.

Perhaps, you are planning to buy a copier for your law firm. There are several companies in the market that provide such machines. But you need to ensure availing the right one that will serve your specific complex business needs. It will be wise to choose a system that offers multi function facilities. Hence, during the selection process, give priority to quality of service rendered and available functions, rather than simply focusing on the ‘price’ factor.

Tips to ensure correct selection

1. You need to ensure that the machine interface allows launching of direct workflow. You need to have the ability to include directly all scanned documents within the document repository. There are machines which can interface as well as connect to diverse product range. With proper research, you can come across a device which will work with your existing software.

2.There are likely to be produced plenty of case related sensitive documentations and files. There are times when the average may even exceed a thousand pages a day. Ordinary devices are not likely to live up to the occasion and will only witness frequent breakdowns. Instead, you need to invest in a machine for your Law Firm that will complete high volumes of work in double the speed. This will also save precious staff time, who can focus on other things.

3.Document imaging combined with document capturing is likely to be memory intensive. Hence, the device needs to have sufficient capability to manage efficiently, easily and quickly large scanning projects. It should also manage incoming faxes and printing tasks. Research on document imaging software as the right section can help save space, eliminate paper and allow access to various case files.

4.It is important to adhere to HIPAA compliance while managing medical related details, while CFPB regulars real estate residential transactions. The device chosen should allow the printer to release print jobs.

5.In case, there are numerous photos involved in the case, then the device should be good enough to offer scanned photos with 600 dpi.

6.Valuable office space is taken up by documents and hence maintaining drawers for storage purpose can be expensive and also cumbersome. Digitizing paper or E File process does help to enhance greater efficiency.

With proper research, you are sure to find the very best device for your Legal firm and at discounted rates.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Industrial Copy Machines VS. Small Business Copiers

Welcome to the Blog about industrial copy machines vs. small business copiers. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of the difference between the two.

Investing in a copy machine for the business is no more a luxury. Rather, businesses installing it do enjoy significant improvement in how the company operates. Using the right copier, employees do not have to wait to complete their tasks or waste time by performing those manual tasks which otherwise could be automated. Using the right type of Industrial Copy Machine can help your employees to spend more time performing those tasks which matter a lot to the bottom line. Besides the Price difference, there are several other aspects that need to be taken into consideration, during the selection process.

What Is The Copier To Be Used For?

Different offices have varying needs and hence, it will be essential to determine the specific requirements of the business and purpose to install the Small Business Copier. For instance, several businesses make use of the copy machines to copy, scan, fax, print, fold, staple, bind and saddle stitch. It is only a well chosen machine that will live up to your business expectations and allow the essential tasks to be automated. Preparing the list of things to do also helps to determine the machine’s final configuration to be derived and investments to make. Doing some Comparison research between Commercial Copier and Small Business CopiersCopier can help understand the difference and choose the perfect one.

Monthly Print Volume

This is the next aspect to be made priority when making Comparisons between an Industrial Copy Machine and Small Business Copier. How much is the copier to be used needs to be identified. Will there be printed few or thousands on a daily basis and the number of employees to use the copier. The high end copiers will have a huge price difference from that of a Small Business Copier. But they manage to print higher volumes when compared to the low end types.

Printing volume is rather measured as the maximum number of pages printed per month. 8000 copies can be derived from the Commercial Copier or Industrial Copy Machine on low end. On the other hand, the high end ones offer 40,000+ pages. The Small Business Copier costs around $120.00+ But the Commercial Copier is likely to be found at a price between $3000 and $35000.

For better and effective Comparisons and to know the Price difference, check out the webpagehttps://usacopierlease.com/commercial-copier-costs/.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How Much Do You Print Monthly?

Welcome to the Blog about how much you print monthly. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of how much you print and what kind of copier will help your business.”

It is important for each and every business to scan, print and photocopy documents from time to time. Installing the best branded Copiers in the office is sure to significantly enhance your office productivity. It also improves your staff efficiency and productivity. Hence, it becomes
crucial to identify the best device which can efficiently handle the output, contain costs, use minimal resources and complete tasks crucial to your business.

Features to consider when purchasing the machine

Purpose: It is essential to list out the tasks that are expected from the machine. Few businesses may use the device for faxing, scanning, copying, folding, printing, stapling, saddle stitching and binding purpose. It is possible to automate these tasks using a good machine. Understanding the requirements will help determine the capabilities desired in the machine.

Document types to print: The current set of digital devices have the capability to print 22 ppm (pages per minute) on low end to about 100 ppm on high end. There are different types of devices available in the market at different rates. Plenty of options are available. Your business type and printing volume will determine the type of print speed to choose in the device to meet the growing needs. Is there a need to print email copies, forms or other documents used by employees internally? Is there a need
to print short contracts? 30 ppm is sufficient for businesses witnessing light printing needs. For regular large paper presentations or mass mailings, do consider the number of copies and pages required. Schools & law firms will require a device having greater capacity. For heavy use, devices with 45 ppm speed are found suitable.

Copying & Volume: Is your business engaged in printing few pages on a daily basis or thousands of documents in a single day? Evaluate how much your current machine is being used monthly. You can estimate the number of pages to be printed every month by following the amount of paper purchased every month. It is the print volume which is likely to determine the paper capacity required in the machine for your business. The basic models allow 100 sheets / tray and multi-function, large scale machines have the capability to hold about 500 sheets / tray. It is necessary to
select a device which will provide the facility to meet the current as well as growing demands of your business or practice. It should manage expansions easily.

Therefore, doing some research can help you to find the best solutions for your business.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How Much Does a Copy Machine Cost?

Welcome to the Blog about how much does a copy machine cost. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of copiers and their pricing.

A copier is always a good choice for any size office, workplace, or home use. As it’s advanced features make you work smartly and occupies less space. It’s multi function options like print, copy, scan with WiFi and cloud computing definitely help to work effortlessly.

If you are planning to buy a copy machine then you can go for an online purchase or offline from the seller. USA Copier Lease has featured products of Xerox on its Home page. A copier costs less than you would think when you lease. Usually the price range varies according to the product. E.g. Xerox Altalink, Versalink, MFPs, Laser Printer All-in-one.

Some products with detailed quotes are given below:

Xerox Altalink C8030 : It is the base model of Altalink.

Features:

– 30 PPM

– Color

– 4 Trays + Bypass

– Price : $ 195.00 per month on lease

The following is also added with this product:

Included are freight and shipping, on site copier setup, network installation, Remote Network installation

Xerox Color C60 : It is the Lite Production base model

Features:

60 PPM
Color
2 Trays + Bypass
Price : $ 429.00 per month on lease

Xerox Versalink C7020 : It is the base model of Versalink.

Features:

20 PPM
Color
2 Trays + Bypass
Price : $ 115.00 per month on lease

Both Versalink and color C60 include service of installation like Altalink.

The lease term also varies for every product. Like the lease period may vary from 12 months to 60 months according to price.

Our “Where to buy” menu on our website consists of all range of Office products, Production Printers, Suppliers and Software. There is an option of “Quick Shop Links” to Buy Office Products, Order supplies and Sales Location. You can check these options to get details and also buy products. You can select the town/city and select preferred product and find the store in your area. After submitting the details you will get the information about the stores and easily locate them.

If you have any questions or need help you can check www.usacopierlease.com Home page and fill out the contact us form.

Phone: (800) 893-1183

Xerox Technical Support: (800) 835-6100

Supply Ordering: supplies@usamagnum.com

Email: online@usamagnum.com.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How to Use a Copy Machine

Welcome to the Blog about how to use a copy machine. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of a copy machine and all it does.”

Xerox copiers provide the best features for copying in cost effective price with advanced security modules,easy to access tools, mobile connectivity, WiFi service, cloud connected applications, touch screens, etc. It’s not a headache any more to know how to use a copy machine. All instructions with pictures and videos are available on our website. You can go through the videos to see how easy the printing job is. Some MFP printers have more smart features and also come with lifetime warranty.

Steps to handle a copy machine:

Step 1 : First you have to switch on the power button and it may take a few seconds to make the machine ready for work. Then touch the “Press it” button on the touch pad. Now your machine is on.

Step 2 : Loading the paper in the tray : Open various trays one by one to load papers of different size i.e. A4 (Normal Size), A3 or Legal size. If your printer has just one tray you have to insert papers according to your printing preferences. But printers with various trays for loading different size papers are best for multi functions.

Step 3 : Follow the Screen Instructions to know the various Function buttons. You have to choose how many copies you need, color mode, change the contrast I.e dark or light, select the mode to copy on both sides or single side(advance functions) and also you can select the connection options.

Step 4 : Your copier is now ready. Put the document you want to make copies on the top or scanning area, check the alignment properly and then press the button. If you have two sided paper the copier dealer has to choose the two sided option and press “OK”.

Step 5 : Collect the papers : Select the Finishing button and choose the page order options accordingly and press “OK” . Then select number of copies and “Go”. The pages in your out-put tray will be arranged automatically in your preferred sequence with the required no of copies. You can count or check them for your confirmation but usually you don’t need to do it as the machine is so smart and does its job error free. You can select finishing and choose the staple position usually top left corner press “OK” if you want your document to be stapled.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How is a Xerox Copier Different From a Laser Printer?

Welcome to the Blog about How is a Xerox copier different from a laser printer. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of the difference for both.”

Xerox Copiers :

Xerox copiers provide the features like: printing, copying, advanced security modules, easy accessibility, mobile connectivity, WiFi facility, touch screens, etc.

Laser Printer:

Laser printers also give easy handling interfaces, make your job simple, cost effective, have advanced security for the system, mobile printing facility which helps you to give command to print from anywhere, anytime. Better paper handling, touch screen tools, with advanced applications provides a smart workplace with WiFi connectivity.

Difference between Xerox copy machines and laser printers :

1.Copiers and laser printers have a major difference in image formation on the photosensitive drum.

2. A copier uses a bright light and lens which focus on the image. A strip is used to scan the image in most of the copiers onto the drum. The lenses are adjusted with the drum and the strip to take the image.

3.A laser printer uses a low power sharp and focused laser beam to scan one line at a time on the drum. Modern laser printers use infra-red solid state laser diodes but copiers use different technology.

4.Copiers use a positive process while laser printers use a negative process.

5.In copiers dark areas on the original result in marks on the paper and in laser printers if there is a spot of light results in a dark mark on the paper.

6.Laser printers are combined with buffer memory so that multiple copies can be made without re scanning the original image which is impossible in copiers.

7.In laser printers sorting and collating is more flexible, scaling and rotation can be done digitally which is not possible with simple copiers.

8.The exposure process is different for copiers and laser printers.

9.For copiers, a broad strip is focused onto the drum. When the drum starts working, a quartz lamp and the strip mirror moves along the original. The second strip helps the strip mirror’s movement. In this way the entire original image is captured by the rotating drum. It takes the entire image at a time. For laser printers, the negative image of the page is stored in the printers buffer memory and is read and scanned onto the drum. It takes one line at a time.

10.In copiers, the relative charges of the drum and toner are set up so that toner is drawn to the unexposed portions of the drum resulting in a positive image, but in laser printers its opposite.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.