Efficient Office Management Tips

Tips: Efficient Office Management: Copier and Printer Rentals for Office Managers

Did you know that office managers play a pivotal role in ensuring efficient and cost-effective operations? An aspect of this role is deciding on which office equipment the business should use. Leasing copiers, renting photocopy machines, and servicing office printers are all practical options that align with the operational needs of office management.

Why Renting Makes Sense

Cost Management: Renting a copy machine eliminates large upfront costs and converts it into predictable operational expenses.
Latest Technology Access: Rentals on printers usually include options for regular upgrades, keeping your office up-to-date without additional investments.
Maintenance Inclusion: Copier maintenance contracts also cover maintenance and support, reducing downtime and technical burdens.
Scalability: You can adjust your printing equipment inventory to line up with your current office needs without the hassle of dealing with old and outdated equipment.
Space Efficiency: Optimize office space with temporary equipment for specific projects, avoiding permanent space allocation.

Selecting the Right Equipment

Office Needs Assessment: Determine the specific printing and copying requirements of your office. This can be done by simply providing your prospect copier company with the amount of pages your are printing per month and the types of documents printed.
Flexible Rental Terms: Choose a rental agreements that offers the ability to change or upgrade equipment during certain milestone periods.
Total Cost Evaluation: Consider all costs, including rental fees, supplies, and maintenance. Your ideal copier dealer will be able to provide all of these items.

For office managers, renting a copier or photocopy machines, and office printers is a smart choice that balances efficiency, cost, and adaptability. This idea meets the dynamic needs of modern offices, ensuring operational effectiveness.

Ready to Make the Switch?
If you’re nodding your head thinking, “Yes, that’s exactly what I need!” then it’s time to chat with us at USA Magnum about leasing a Xerox printer or copier for your office. Let’s get your office equipped with a printer solution that actually makes sense for you.

We’d love to chat with you about your specific needs and how we can help.

Email Us: Drop us a line at online@usamagnum.com.

Call Us: Prefer to talk over the phone? Give us a call at 800-893-1183.

At USA Magnum, we are committed to providing good office solutions that help you focus on what’s most important – keeping your job.
=)

Navigating the World of Printers and Copiers: A Guide for Office Managers with Actionable Steps

Hello!
As an manager, boss, executive, or decision maker, selecting the right printer or copier is crucial for your team’s success. This guide will prepare you for a productive discussion with our sales team, ensuring you choose the best print solution for your needs.

Action Step #1:
Compile a list of your current printing and copying challenges to discuss with our sales rep later on.

Understanding Your Printing Needs:
Assess your office’s printing volume and requirements. Do you need to print in high volumes or occasional documents? Are they primarily text-based or graphic-heavy?

Action Step #2:
Track your office’s printing habits for a week to get a clear picture of your needs. (This will also help figure our your estimated monthly print volume.)

Color vs. Black and White Printing:
Determine if color printing is essential for your office. Color is great for marketing, while black and white suffices for regular documents.

Action Step #3:
Review your recent print jobs to decide if color printing is a frequent necessity.

Media Handling and Versatility:
Your office may need a versatile printer for different paper sizes and types. Also, consider if duplex (double sided) printing, scanning, and faxing are necessary. Stapling, hole-punching, and folding are also available options.

Action Step #4:
Make a list of the various paper sizes and types your office uses regularly.

Print Quality and Resolution:
High-quality print is vital for professionalism in some instances. Think about the resolution specifications to ensure clarity in your documents. Is higher definition necessary for your office?

Action Step #5:
Gather samples of different print quality levels from your current printer to compare with your sales rep.

Cost Considerations:
This boils down to purchase or lease. Consider both the initial cost and long-term expenses like ink, maintenance, and repairs vs. the all inclusive maintenance plans that usually come with leases.

Action Step #6:
Calculate your current monthly printing expenses to be able to compare with potential new options.

Connectivity and Ease of Use:
Modern printers offer connectivity options like Wi-Fi, enhancing efficiency and mobile device printing.

Action Step #7:
Check your office’s network capabilities with your I.T. department.

Security Features:
In an era of digital threats, printer security is crucial. Look for secure printing, user authentication, and data encryption.

Action Step #8:
Review your office’s data security protocols and identify any gaps that a new printer needs to fill and address.

Environmental Impact:
Eco-friendly printers can reduce your office’s environmental impact and save on energy costs.

Action Step #9:
Is an energy-efficient printers necessary for your office?

Conclusion:
Choosing the right printer or copier is essential. By taking these steps, you’ll be well-equipped for a meaningful discussion with our sales team.

Action Step #10:
Schedule a meeting with our sales team, armed with your findings and questions. You can contact us at online@usamagnum.com

Private School Academy Printing

Revolutionizing School Printing Solutions: A Xerox Success Story

Introduction:
In the fast-paced world of technology, staying ahead in the competitive business landscape is crucial, especially in the education sector. This story of transformation begins in a small, private school, where Ryan, a newly hired enthusiast at our company, and I discovered an opportunity to showcase the unparalleled benefits of Xerox’s cutting-edge printing solutions.

The Small School with Big Challenges:
Tucked away in a quiet neighborhood, the school catered to just 20 students, spanning kindergarten to high school. Despite its size, the school faced significant printing challenges. They relied on two Konica Minolta C368 printers, managed under a service agreement with a local provider. The deal, costing $50 monthly plus an extra $10 shipping fee for each supply order, was a growing concern for the school, both financially and operationally.

A New Hope with Xerox:
Ryan’s diligent efforts in his first week of cold-calling led us to this potential turning point. As we entered the school, its quaint corridors echoed with the sounds of learning and growth, setting the stage for a pivotal meeting with Janice, the school’s administrator.

Unveiling the Xerox Advantage:
The meeting began with an air of skepticism, as change is often met with resistance. We laid out the Xerox proposition: a transparent, all-encompassing service plan. For just $50 per month, our plan included a generous quota of black and white prints, with no hidden costs or shipping fees for supplies. The simplicity and cost-effectiveness of our offering were clear, but the school’s budget constraints were a real concern.

Addressing the Cost Conundrum:
Janice’s initial reaction to the cost of switching to Xerox – a $150 monthly lease for the machine plus a $50 maintenance plan – was one of apprehension. It was a significant leap from their current spending. However, this opened the door for us to delve into the long-term benefits of partnering with Xerox.

More Than Just Printing:
Our conversation with Janice evolved into an enlightening session about how Xerox’s technology is about more than just printing. It’s about efficiency, reliability, and supporting educational institutions in their noble mission. We explained how Xerox machines are designed to be user-friendly and cost-efficient, ensuring that the school’s focus remains on education, not on managing printing resources.

Xerox: A Partner in Education:
The versatility of Xerox printers, capable of handling a variety of tasks beyond simple printing, was a key highlight. We discussed how these machines could aid in creating teaching materials, managing administrative tasks, and even supporting creative projects for students.

Conclusion: A Future with Xerox:
As our meeting concluded, we left Janice with detailed information and a sense of hope. The prospect of the school joining hands with Xerox marked a potential new chapter in their journey, one where printing solutions would no longer be a source of frustration but a tool for educational empowerment.

In the realm of education, where every resource counts, Xerox stands as a partner in progress, offering solutions that blend technology with practicality. Our encounter at this humble school is a testament to the adaptability and effectiveness of Xerox services in diverse settings. It’s not just about making prints; it’s about making a difference.

Discover how Xerox can transform your educational institution’s printing needs. Visit www.usacopierlease.com to explore our range of services and or email us at online@usamagnum.com for more information.

Xerox Versalink C405 Product Sale

Introduction:
Are you ready to revolutionize your office productivity? Look no further than the groundbreaking VersaLink C405 by USA Copier Lease. This multifunction printer is a game-changer that will streamline your workflow and deliver exceptional results. Get ready to take your office to new heights with the VersaLink C405. Click here to grab yours today!

Seamless Workflow Transformation:
Experience the power of seamless productivity with the VersaLink C405. Say goodbye to frustrating bottlenecks and hello to streamlined operations. This all-in-one solution handles printing, scanning, copying, and faxing with ease. Don’t waste another moment on inefficient processes. Take charge of your productivity and click here to explore the VersaLink C405!

Unleash Professional-Grade Performance:
Get ready for outstanding performance and stunning prints with the VersaLink C405. It combines cutting-edge technology with lightning-fast print speeds of up to 36 pages per minute. Achieve razor-sharp prints and vibrant colors with its impressive 1200 x 2400 dpi resolution. Elevate your office’s professionalism today by clicking here to order your VersaLink C405!

Effortless Connectivity, Boundless Possibilities:
Embrace the freedom of seamless connectivity with the VersaLink C405. Its built-in Wi-Fi and Ethernet capabilities make integration into your office network effortless. Print from any device with ease, and experience the convenience of mobile printing. Don’t miss out on this opportunity to enhance your office connectivity. Click here to get your VersaLink C405 now!

Fortress-Like Security:
Protect your sensitive information with the advanced security features of the VersaLink C405. Safeguard your documents with Secure Print, requiring a unique PIN for print job release. Benefit from robust network protocols and encryption to keep unauthorized access at bay. Your data deserves the best protection. Secure your VersaLink C405 now by clicking here!

Unlock Cost Savings, Embrace Sustainability:
The VersaLink C405 not only enhances productivity but also helps you save costs. Its energy-efficient design includes automatic duplex printing, reducing paper consumption. This printer’s high-capacity toner cartridges ensure fewer replacements, minimizing downtime and maximizing productivity. Take advantage of these cost-saving features. Order your VersaLink C405 today by clicking here!

Conclusion:
Now is the time to elevate your office productivity with the VersaLink C405. Don’t miss out on this game-changing multifunction printer by USA Copier Lease. Streamline your workflow, achieve professional-grade results, and embrace seamless connectivity. Ensure your data’s security and unlock cost savings while contributing to a greener future. Click here to visit the product page now and transform your office with the VersaLink C405. Don’t wait—take action today!

How to empty the waste toner container from a Xerox Altalink C8155

So… you are in a pinch
and need to empty your waste toner container because you don’t have one
and someone forgot to order a back up?
Got it – well this might help.

If you need a video lesson, we made one a few years ago for the older version of the Altalink, that can be found here: https://youtu.be/QjJxhkRdDAo

If you prefer to read the steps for how to empty a waste toner container.
Here they are:

Step 1: Locate the Waste Toner Container The waste toner container is usually located near the bottom of the printer, on the left-hand side. Look for a rectangular-shaped container with a black cap.

Step 2: Remove the Waste Toner Container To remove the waste toner container, gently pull it outwards towards you. Be sure to hold it by the handles on both sides to prevent any toner from spilling out.

Step 3: Empty the Waste Toner Container Once you have removed the waste toner container, take it to a well-ventilated area to avoid inhaling any toner particles. Be sure to wear gloves and a mask for protection. Open the black cap of the waste toner container and carefully pour the contents into a trash bag or other suitable container.

Step 4: Clean the Waste Toner Container After emptying the waste toner container, use a dry cloth or tissue to wipe away any toner residue from the inside and outside of the container. Be sure to avoid using water or any liquid cleaner, as this may damage the container.

Step 5: Reinstall the Waste Toner Container Once the waste toner container is empty and clean, slide it back into its original position inside the printer. Make sure it clicks into place, so it is properly secured.

Step 6: Close the Front Cover After reinstalling the waste toner container, close the front cover of the printer.

And that’s it! You (hopefully) have successfully emptied the waste toner container from your Xerox Altalink C8155. It’s a good idea to check the container regularly and replace it as needed to ensure that your printer continues to operate smoothly.

Looking to just buy a waste toner container?

We might have one available to ship, contact us: https://usacopierlease.com/contact-us/

USA Copier Lease – Service Plans

👋 Hello there!
If you’re leasing a Xerox copier from USA Copier Lease, you might want to check out our
💎 Platinum Maintenance and Service Plan 💎.
This plan is designed to keep your copier running smoothly and efficiently throughout your lease, with plenty of perks to keep you covered.

Here’s what’s included:
🔧 Unlimited consumables (think toner, drums, waste containers, fusers, rollers, and staples), all parts and repairs (including labor), and both remote and onsite technical support from Xerox.
+ Plus, it’s covered by the Xerox Replacement Policy, so you can rest easy knowing your copier will be replaced with a comparable model if it can not be repaired (anti-lemon insurance). 🛡️

Now, let’s talk cost. The Platinum Maintenance and Service Plan has two components:
💰 The Monthly Service Fee
💰 and the Cost Per Page.

The Monthly Service Fee is charged separately from your lease price, but it covers all maintenance requests, repairs, parts, and labor.
+ Plus, it includes the first 2,000 black and white pages printed each month.
📈

The Cost Per Page covers all the consumables you use, like toner and parts. And the best part? All of these consumables are Xerox OEM products that are shipped directly from their warehouse, with no additional costs for standard shipping. 🚚

Overall, the Platinum Maintenance and Service Plan offers a comprehensive solution for businesses that want to ensure their Xerox copier is always running at its best, with no unexpected costs or downtime. So if you want to keep your copier in top shape, consider the 💎 Platinum Maintenance and Service Plan 💎 from USA Copier Lease.

😉

We offer maintenance plans for Xerox devices, even if you didn’t purchase or lease them from usacopierlease.com.

If you’re interested in a Xerox Maintenance Plan for one of your devices, please don’t hesitate to contact us via email at online@usamagnum.com. We’ll be happy to provide you with more information on our services and help you find the right maintenance plan for your Xerox device.

At USA Magnum, we understand the importance of keeping your office equipment running smoothly, and we’re dedicated to providing you with the support you need to get the most out of your Xerox devices. So if you need maintenance services for your Xerox equipment, just let us know and we’ll be happy to help! 💻🔧

Commercial Copier Expenses: Understanding the Costs Involved

Are you in need of a commercial copier for your office or business? Understanding the costs involved in acquiring a copier can help you make an informed decision and budget accordingly. In this article, we will cover the various expenses associated with commercial copiers. But to jump right to the answer: If you are printing less than 2,000 pages a month…a standard 20-30 page per minute floor standing copier will work fine for you. Average small businesses pay $150-$200/month for a copier and maintenance contract. At the bottom of this article will be a link you can click on for more information about leasing a small business copy machine.

Initial Purchase Price
The initial purchase price is the most obvious cost when acquiring a commercial copier. The price of a copier can range from a few hundred dollars to tens of thousands, depending on the features, speed, and overall quality of the machine. It is important to research and compare different models to find the one that best fits your needs and budget.

Maintenance and Repair Costs
All copiers require routine maintenance to ensure optimal performance. This may include regular cleaning, replacement of parts, and software updates. It is important to factor in these costs when deciding on a copier, as they can add up over time. In addition, unexpected repairs can also arise, so it’s a good idea to have a budget set aside for these costs.

Operating Costs
Operating costs refer to the expenses associated with running the copier, such as electricity, toner, and paper. These costs can vary depending on the frequency of use and the type of copier. To get a better understanding of these costs, it is recommended to do a cost analysis of similar copiers to get an estimate.

Leasing or Renting Costs
Leasing or renting a commercial copier can be an alternative to purchasing one outright. In this scenario, you pay a monthly fee to use the copier, which typically includes maintenance and repair costs. This option can be more cost-effective for businesses that only need a copier for a short period of time or those that don’t want to make a large upfront investment.

In conclusion, acquiring a commercial copier involves various expenses, including the initial purchase price, maintenance and repair costs, operating costs, and leasing or renting costs. It is important to consider these costs and determine the best option for your business. By doing so, you can ensure that you have a reliable and cost-effective copier that meets your needs.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

In addition, to learn more about how USA Copier Lease can help your organization assess your existing copier leases or provide a quote for new copier, call (800) 893 1183 or send an email to online@usamagnum.com

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

The Versalink B400

The Xerox VersaLink B400 is a monochrome laser printer designed for small to medium-sized businesses. It is a versatile and reliable printer that offers fast printing speeds, high-quality prints, and a variety of features to improve productivity and efficiency.

The B400 can print up to 42 pages per minute (ppm) with a resolution of up to 1200 x 2400 dpi. It has a large paper capacity of up to 1,330 sheets, which allows for less time spent on refilling the paper tray. It also has a variety of connectivity options, including wireless, Ethernet, and USB, making it easy to share the printer among multiple users.

The printer also has a variety of security features to help protect your data, such as secure printing and user authentication. Additionally, the B400 is compatible with Xerox’s ConnectKey technology, which allows you to control the printer and access various features via the printer’s touch screen or a mobile device.

In summary, the Xerox Versalink B400 is a reliable, high-performance monochrome laser printer that is designed to meet the needs of small to medium-sized businesses. With fast print speeds, high-quality prints, and a variety of features to improve productivity and efficiency, it is a good option for those in need of a efficient and secure office printer.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.
We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.
In addition, to learn more about how USA Copier Lease can help your organization assess your existing copier leases or provide a quote for new copier, call (800) 893 1183 or send an email to online@usamagnum.com

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

“Unleash the Power of Productivity with the Xerox VersaLink Family of Printers – Lease Options to Fit Any Budget”

In the business environment of 2023, having reliable and efficient printing equipment is essential. That’s why Xerox has developed the VersaLink family of multifunction printers, which offer a range of features to help businesses increase productivity and streamline their operations.

One of the biggest benefits of the VersaLink family of printers is their versatility. With models like the VersaLink C400, C405, C600, and C605, businesses of all sizes can find a printer that fits their specific needs. Each model offers fast printing speeds, high-quality color output, and easy connectivity, making them ideal for creating professional-looking documents, graphics, and marketing materials.

But perhaps the best thing about the Xerox VersaLink family of printers is that they are available for lease at www.usacopierlease.com and the maintenance plans can be viewed at: https://usacopierlease.com/versalink_family_pricing/. By leasing a VersaLink printer, businesses can get the latest technology without the high upfront cost. Leasing also allows businesses to upgrade to the latest model in the future, ensuring that they always have the best equipment.

The website https://usacopierlease.com/versalink_family_pricing/ provides detailed and accurate pricing information for the Xerox VersaLink family of printers, which can help customers make informed decisions when choosing a printer. The pricing information is presented in a clear and easy-to-read format, with the different models and contract lengths listed in a table. This makes it easy for customers to compare the different options and choose the one that best meets their needs and budget.

Additionally, the page also provides the link to request a quote which enable customer to get more accurate price based on their specific needs.

Plus, by leasing a VersaLink printer, businesses can enjoy the benefits of regular maintenance and support services that ensure that the printer is always running at peak performance.

Don’t let an outdated or unreliable printer hold your business back. Upgrade to a Xerox VersaLink printer and experience the power of productivity. Visit https://usacopierlease.com/versalink_family_pricing/ to learn more about the monthly maintenance plans for copiers and request a quote today by contacting us below.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Upgrade Your Business with the Xerox AltaLink C8130 – 36 Month Lease for $312 per month

The Xerox AltaLink C8130 is a high-performance multifunction color printer that is perfect for large and medium-sized businesses. It offers a range of features such as fast printing speeds, high-quality color output, and easy connectivity. Some of the key benefits of this printer include:

Increased Productivity: With print speeds of up to 30 pages per minute, the AltaLink C8130 can quickly and efficiently handle all of your printing needs.

High-Quality Color Output: The printer produces sharp and vibrant colors, making it perfect for creating professional-looking documents, graphics, and marketing materials.

Easy Connectivity: The AltaLink C8130 can be easily connected to your computer or mobile device, allowing you to print from anywhere in your office.

Advanced Security: The printer comes with advanced security features, such as user authentication, to keep your sensitive information safe.

Customizable Interface: The 10.1-inch color touchscreen allows you to customize the interface and shortcuts, providing you with a personalized experience.

In this blog post, you can highlight the benefits of the Xerox AltaLink C8130 and how it can help large and medium-sized businesses increase productivity and efficiency by providing fast, high-quality color printing. You can also talk about the printer’s easy connectivity and advanced security features, as well as its customizable interface.

You can direct readers to purchase the 36-month lease for $312 per month on the website https://usacopierlease.com/product/xerox-altalink-c8130/ and explain the benefits of leasing instead of buying. By leasing the Xerox AltaLink C8130, businesses can get the latest technology without the high upfront cost and can upgrade to the latest model in the future.

Also you can mention that, by leasing the Xerox AltaLink C8130, businesses can also enjoy the benefits of regular maintenance and support services that ensure that the printer is always running at peak performance.

This blog post can be a great resource for businesses looking to upgrade their printing equipment and take their operations to the next level.

This is one of our helpful guides we have created for our series, “How To: Altalink”.
Looking for more great how to’s, click here to be taken back to the directory listing.

Looking for a new Xerox?

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Cheaper Toner for your Copy Machine

Are you looking for a way to save your business money and still get the highest quality toner for your copier?

Look no further than a Xerox maintenance plan from USA Copier Lease via Xerox Everyday Toner!

This product is available for Canon, Brother, HP, Lexmark, and Samsung, and offers 40%-60% savings for customers.
Plus, it comes with a lifetime warranty, full technical support, and is recyclable. Plus, you get superior margins and free marketing assets to help you get the message across.

For even more savings, open the doors to new business with the large and growing segment of the supplies market. Ask us for pricing and brochure.

Don’t miss out on this great opportunity to save your business money and get the high-quality copier toner your customers deserve. With Xerox Everyday Toner, you can trust that you are getting the best quality product at an affordable price. You and your customers will be able to save up to 60% on copier toner and enjoy the lifetime warranty and full technical support that comes with it.

Plus, you can rest assured knowing that you are helping the environment with the recyclable copier toner. And with the free marketing assets included, you can get
the message out there about the amazing savings you can get with Xerox Everyday Toner. Don’t wait any longer, make the switch to Xerox Everyday Toner and start saving money today!

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

The above is an advertisement for Xerox Everyday Toner.

Leasing a Copy Machine in Houston, Texas: A Guide 📝

If you own a business in Houston, Texas, you know how important it is to have good equipment 💻. A copy machine is one of the most important pieces of equipment for any office 💼. But buying a new copy machine can be expensive 😵, especially if you don’t have much money or are just starting out 💰. That’s where leasing a copy machine comes in 🤑.

Leasing a copy machine can be a cheaper and more flexible way to get the equipment you need 💪. You don’t have to pay a lot of money upfront 💸. Instead, you can pay for it over time through monthly lease payments 💰. In this guide, we’ll talk about the benefits of leasing a copy machine in Houston, Texas and how to find the right lease for your business 🤝.

Benefits of Leasing a Copy Machine in Houston, Texas 🤑

There are several benefits to leasing a copy machine in Houston, Texas, including:

Affordability: Leasing a copy machine can be more affordable than buying one outright, especially if you don’t have much money or are just starting out 💸. You can pay for it over time instead of all at once 💰.
Flexibility: Leasing a copy machine also lets you upgrade to a newer model when your lease is up 🆕. This is especially useful if you need to keep up with the latest technology 🤖 or if you expect your business to grow and change over time 🌱.
Tax advantages: In some cases, leasing a copy machine may also have tax advantages 💰. Talk to a tax professional to see if leasing a copy machine is a tax-deductible expense for your business 💸.

How to Lease a Copy Machine in Houston, Texas 🤝
If you want to lease a copy machine in Houston, Texas, here’s what you need to do:

Research your options: Start by looking into what types of copy machines are available for lease in Houston 🔍. Find a machine that meets your business’s needs and fits your budget 💰. Look at things like speed 🏎️, size 📏, and features 🌟 when comparing different models.
Shop around: Once you have a list of potential copy machines 💻, shop around to find the best lease deal 🤑. Get quotes from different leasing companies 🏭 to compare rates and terms 📝. Read the fine print and ask any questions you have before signing a lease agreement 📜.
Negotiate: Don’t be afraid to try to negotiate the terms of your lease 🤝. You may be able to get a better deal by negotiating for a lower monthly payment 💸 or a longer lease term 📅.
Get the right insurance: Make sure you have the right insurance coverage for your leased copy machine 💻. This will protect you in case of damage or theft 🔒.

Leasing a copy machine in Houston, Texas can be a cheaper and more flexible way to get the equipment you need for your business 💪. With some research and negotiation 🤝, you can find a lease that works for you 🤗.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Does Xerox Still Make Copiers?

Welcome to the Blog about do Xerox still make copiers. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of Xerox copiers.”

Yes, Xerox machines are definitely good products which fulfill demands of the current century. This century demands more than just printing copies and Xerox provides it. Now Xerox also introduced all the facilities like: print, copy, scan and also other multi functionalities in a single device. But still Xerox copiers are in demand and it has not stopped producing copiers.

Copiers:

This digital age demands more and Xerox has all the products in trend. The copiers are now available with features like: print, copy, scan, fax and also WiFi accessibility. The MFPs (Multi Function Printers / All in one) are now the choice and replacing the products like single machines for copy, scanners, printers and also fax machines. The MFPs occupy less space and help to deliver hassle free productive work.

Features of MFPs:

– It has touch screen interfaces similar to Tablets

– Also have facilities for Mobile and cloud-readiness

– Additive functionalities like : Benchmark copier data security

– Customized applications

– WiFi connectivity

– Multi tasking

If you have a small workplace then these space saving MFPs are best.

Altalink devices:

These are also MFPs having high security standards and advanced functions. The Altalinks are designed to suit best for small, medium or large workplaces. It has support for tabloid size printing. It provides freedom to work anytime and anywhere as it has mobile and cloud connectivity services like: Dropbox, Google Drive, One Drive support. Also has high confidentiality and security facilities from Watchdog and McAfee. Altalink devices can copy, print, scan, fax, email and have mobile connectivity (built-in) which is much more than one need.

Versalink devices:

Versalink devices work smartly. These have innovative functionality with affordable cost. Available in black, white and color. You can access it from anywhere. It has a touch screen feature, easy handling and user friendly. Features like Altalinks are also available. Has multiple paper tray options, reliable and more secure.

Light production devices:

Can print up to 100 pages per minute. Xerox have D95A/D110/D125 Copier/Printer which is a monochrome light production printer. It can produce high quality print, professional output and best suitable for small to medium businesses where large scale volume of printing is required. Multi tasking like: print, scan, copy and forwarding the document by email and fax is in just one click. These have remote printing services and high resolution printing.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Law Firm Commercial Copiers

Buying a copier for your business is helpful, but getting a copier machine that suits your business needs is very important. As a law firm, several copiers are designed specifically for attorneys. Law firm commercial copiers are built basically for law firms with the sole aim of helping their processes go smoothly and more efficiently. Finding a copier that can handle every legal industry-related needs can be a bit difficult, but it would pay off in the long run. Before selecting a copier for your law firm, it is important to first take note of the things you want the copier to do for you.

The price of the copier should not be the first thing to consider when trying to get the best out of a copier for a law firm. One might wonder why getting a law firm commercial copier is better than getting a all in one printer. Here we will explain why:

Things to Consider When Trying to Acquire a Copier for Your Law Firm

To get the perfect copier for your law firm, there are certain factors to consider, and they are;

Copier speed: The speed of a copier should be regarded as when planning to acquire a copier for your law firm. Due to the high printing needs that come with running a law firm, it would be advisable to get a copier with a high page per minute (PPM) rate.
Compliance: Does the copier complies with specific vital rules? Health Insurance Portability and Accountability Act (HIPAA) and the Consumer Financial Protection Bureau (CFPB) are common examples. Copiers that meet these regulations would save you unnecessary problems.
Security: One of the main reasons for compliance is to secure data and client details. If the copier you intend to go for, for your law firm is not secured enough, then take it off your list. You would not want to spend money on acquiring problems for your business.
Scanning capacity: How well can the scanner operate? The ideal copier should have a scanner with enough ability to handle regular scanning. Slower scanning time is mostly caused due to low capacity, and this can slow down processes in a law firm.
Image size: If, as a law firm, you would handle more cases that include pictures, then a copier with an excellent scan resolution would help. The least the copier resolution should be for image scanning is 600 dpi (dots per inch) resolution.
Document storage/management: How do you intend to manage and store legal documents? You don’t want the documents to get into the wrong hands; neither do you want to keep files belonging to an already settled case. Getting a copier that can digitize documents would be of great help. Copiers with this feature can help save physical space and keep the documents more secure.

Getting a copier that does almost all of this is a perfect investment. Also, you might want to pick the features that appeal the most to your business needs and work with it. At usacopierlease.com, you can get the right law firm commercial copiers for your law firm.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is what most of our law firm customers use.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Printer Leasing Company for Small Businesses in 2020

*Cheesy Deep Voice Over* – In a world of fast-growing technology and intense market competitions, small businesses opening their doors in 2020 might find it hard to compete. But with the help of printer leasing companies, small businesses can have a chance!

Hey All! Hope everyone doing well. Ben here, wanted to let you all know that I am very grateful that you continue to read these things. I don’t know you, but I’m thankful that you continue to help USA Copier Lease grow. Back to the article. -Ben

Copier leasing for small businesses is gradually becoming an accepted trend due to some advantages it offers small businesses. There is no doubt as to how important and vital a printer leasing company can be to a small business. Where there might be a bit of problem is in getting a reliable and efficient printer leasing company for small businesses.

In almost all business sectors and industries, there are the bad guys and good guys, and being able to find the good guys gives you an advantage. In some cases, some companies might not be bad, but their policies, prices, and antecedents might not suit your business needs; hence the need to get a better one.

In this article, we would be covering three essential factors to look out for when choosing a printer leasing company for your small business.

Shorter Lease Term: A short term lease is a type of contract that can be done within a short period. In most cases, a short-term lease can last for 12 months or more; short term rentals are also available – contact us for more info. But how does a short-term lease help small businesses?

Short term lease provides flexibility for small businesses, especially when they are just starting. With a short-term lease, small businesses can quickly grow without adding so much to their budget. Every small business has plans of growing, and a short-term lease can be of help.

Maintenance Package: When leasing copiers and printers for your small business, it is necessary that you find out if the leasing company offers a maintenance package and what the package entails. A maintenance package is significant to look into as it can help avoid unnecessary cost in the future.

A maintenance package would cover your business in case the copier machines get faulty or need servicing. The machines would need either of them or even both.

Response times: Here is another crucial factor that must not be overlooked. Copiers and printers are machines, and they can breakdown any day and at any time. But when they malfunction and you had subscribed for a maintenance package from the leasing company, how long would it take the company to show up and fix things?

A poor response time would negatively affect the business process in your organization, and in turn, you might lose money. So, it is crucial to know how quick they are to respond.

Find a printer leasing company for small businesses with these offers can give your business an advantage. We are the perfect printer leasing company, and we can help your small business grow bigger and better.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How to: Add an Email to The Address Book – Altalink

You may think adding an email to the address book of a Xerox can be a complex task, especially for people who are not used to it. Even though the entire interface was built to be easily understood, it can be a tough time trying to add an email address to the address book. Let’s help you figure that out with the below:

This article is a guide showing you on how to add an email address to the Xerox address book. We will take you through the entire process, and by the end of the article, you should be able to do so effortlessly.

Step 1: Log onto the IP address of the Xerox Altalink Copier.

When trying to easily add an email to the address book of a Xerox machine, the first thing to do is to log onto the IP address. Each copier has an IP address, and once you know yours, input it in your browser’s (Google Chrome, Internet Explorer, Firefox, etc..) address bar and hit enter. When you visit the IP address, you would be taking to a page where you can start the email adding process.
*if you need help finding your IP address – CLICK HERE

Step 2: Click on the address book tab on the web page.

As soon as you log onto the IP address of the Xerox machine, you would see a page where you can make some changes. Locate the Address Book tab at the top of the page and click on it. After clicking on it, you would be taken to another page.

Step 3: Input the User ID and password of the device.

After clicking on the Address book tab, you would be redirected to a page where you are to input the login details. Once you insert the correct User ID (admin) and password (1111), click the login button and you would have access to the Address book page.

Step 4: Click on the Add button.

When you log in and taken to the address book page, you would see an Add button at the top of the page.

Click on ADD and a form will appear for you to fill in some details.
In the form, fill out the necessary.
Some of the details include; first name, last name, company, display name, email address, and fax.

Step 5: Click on the save button.

After inputting all the necessary details correctly, you can hit the save button that is below and the new contact gets saved in the address book.

This entire process is easy and doesn’t require any technical knowledge. Also, you can either choose to edit or delete a contact from the address book section. Now all that is left to do it test. Head over to the copier and give it a test – if your email account settings are correct, then the newly added contact should receive the test scan.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

What is included with a Printer-Copier Lease?

Getting to rent a copier or printer is an effective means for businesses (especially small businesses and start-ups) to cut down on the capital. Copier and printer renting is a strategy that has, over time, grown to be cost-effective, but some businesses still do not enjoy the full benefits that come with it.

Aside from the fact that copier leasing is cost-effective, other benefits can be gotten from this, and those other benefits would be discussed in the latter part of this article.

Use of Xerox Copier

There are no doubts neither is it arguable that Xerox produces the best copier machines (totally a one sided opinion that we poled one person on), and that their products are of high quality, very efficient, and up to date. So, businesses that rent copier machines can stand a chance of using this top-notch equipment to run their business smoothly.

Using the Xerox copier can give businesses an edge over their competitors, as it can offer functionalities that other copiers don’t have. Also, these functionalities which the Xerox copier machine possess can help business processes get easier, faster, and smoother.

We are also a Xerox dealer that has these copier machines to lease and rent. Contact us for more info – online@usamagnum.com or keep reading for more info.

Customer Setup Support

Just like every other machine, copier and printing devices do require setup support, and experts can only provide this support with confidence. When businesses rent a copier or printer machine, they don’t have to worry about getting competent technicians to set up the machines as the leasing company can effectively do this.

Some companies that buy their copier machines get to lose money after they hire unprofessional technicians to set up the machines. Some of these technicians end up leaving damage on the machine which the company would have to cover for.

Renting a copier or printing machine eliminates such a scenario, as the leasing company gets recommend quality technicians to handle the setup process.

Active Monitoring

Monitoring copier activities can be possibly done in an active and straightforward manner, especially when rented. Monitoring printing activities can help reduce the cost of printing, as printing equipment can be appropriately managed.

Early Upgrade Availability

By renting copier and printer machines, businesses get the benefit of using up-to-date software and devices. Copier leasing companies would always update their machines and make sure that every software is up to date. And by renting a copier machine from them, you stand a chance of using updated machines to run your business.

This benefit cannot be overemphasized.

For businesses that acquire their copier and printing machines, they might not experience these same benefits as the equipment are entirely theirs. The factors mentioned above should be confirmed when trying to lease a copier machine.

We can provide your business with these benefits and even more.

Looking for a new Xerox?

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

What is Xerox Easy Translator?

Okay –
So hopefully you watched the video.
If not, we will do our best to summarize below.

The Xerox Easy Translator App turn your Xerox copy machine into an instant translation machine.

Okay – that’s it.
If you didn’t watch the video –
Watch the 4 minute video now.

Looking for a new Xerox?

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How do leasing companies check a business credit?

By now, I want to believe that you know the advantages of a building business credit and you definitely know that businesses need credit to lease a copier. But again, how do leasing companies check a business credit? This might have run through your mind on several occasions, but this article would explain how they do so.

****BEFORE we jump into explaining to you how a leasing company checks your credit for a copier lease, we would like to take this moment to tell you that we are a Nationwide Dealer and can service your copier with same day/next day service anywhere in the United States. If you are looking for a different copier partner – please contact us at online@usamagnum.com ***BACK TO ARTICLE***

Leasing companies can get to check a business credit through its Dun & Bradstreet number otherwise known as D-U-N-S Number; D-U-N-S stands for Data Universal Numbering System.

What is a D-U-N-S Number?

Your business’ Data Universal Numbering System (DUNS) number is attached to your business in a similar way as your SSN is associated with your own credit report and financial assessments. The DUNS Number comprises of a 9-digit number and was made by D&B in 1963. This numbering framework is utilized to recognize a wide range of business associations, including government temporary workers.

The DUNS number is the most broadly utilized strategy for recognizing organizations in the United States. It assigns and keeps up forward-thinking data on in excess of 300 million worldwide organizations, starting at 2019.

Your DUNS number isn’t issued by an administration organization; it is doled out to your business by Dun and Bradstreet. Dun and Bradstreet (D&B) is a business that has practical experience in business reports. One of their progressively vital administrations is the gathering of information for business credit data.

D‑U‑N‑S Numbers are frequently referenced by loan specialists and potential colleagues to help foresee the unwavering quality and additionally money related strength of the organization being referred to. D-U-N-S, which represents information all-inclusive numbering framework, is utilized to keep up state-of-the-art and opportune data on in excess of 330 million worldwide organizations. The D-U-N-S Number additionally empowers distinguishing proof of connections between corporate elements (progressive systems and linkages), another key component of Live Business Identity and business chance appraisal rehearses.

The DUNS number gives data identified with an organization, for example, its official business title, name, money related information, exchange name, instalment history, monetary status, and official names. Further, the number enables an organization to scan for data about different organizations and enables organizations to discover potential clients, accomplices, or sellers.

So, wrapping up here!
When a leasing company wants to check a business credit, they can easily do so by accessing the business financial status and data through its D-U-N-S Number.

Looking for a new Xerox copy machine or printer?
FYI*
This Xerox Altalink is our most commonly leased printer/copier. Clicking below shows you pricing

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How do Businesses Build Credit?

Eѕtаbliѕhing buѕinеѕѕ credit iѕ аn important ѕtер for аnу nеw ѕmаll business аnd hеlрѕ уоu tо: maintain a сrеdit history separate frоm уоur реrѕоnаl credit hiѕtоrу аnd experience thе buѕinеѕѕ bеnеfitѕ of hаving good buѕinеѕѕ сrеdit, аnd dеmоnѕtrаtе ѕераrаtiоn bеtwееn оwnеrѕ аnd the buѕinеѕѕ.

Eight steps tо establishing уоur buѕinеѕѕ сrеdit

(1)

Inсоrроrаtе your buѕinеѕѕ. Even thоugh you mау be incorporated when уоu’rе rеаding thiѕ, it dеѕеrvеѕ a mеntiоn. With sole proprietorships аnd general раrtnеrѕhiрѕ, the buѕinеѕѕ iѕ lеgаllу thе same as thе оwnеr; therefore, thеrе саn be nо separation оf buѕinеѕѕ credit history frоm реrѕоnаl. Incorporating a buѕinеѕѕ or fоrming an LLC сrеаtеѕ a business thаt iѕ legally ѕераrаtе from thе owner(s).

(2)

Obtain a fеdеrаl tаx idеntifiсаtiоn number (EIN). Thе EIN iѕ bаѕiсаllу a social security numbеr fоr a buѕinеѕѕ. It iѕ required on federal tax filingѕ, аnd iѕ also rеԛuirеd to open a business bаnk account in the name оf thе corporation оr LLC. In оrdеr tо соmрlу with IRS rеԛuirеmеntѕ, mаnу larger buѕinеѕѕеѕ also rеԛuirе аn EIN frоm their vеndоrѕ in оrdеr tо рау thеm fоr ѕеrviсеѕ provided.

(3)

Oреn a business bank ассоunt. Oреn a buѕinеѕѕ сhесking ассоunt in thе lеgаl buѕinеѕѕ nаmе. Once ореn, be ѕurе tо рау the finаnсiаl trаnѕасtiоnѕ оf thе buѕinеѕѕ frоm thаt ассоunt. If you uѕе a buѕinеѕѕ credit саrd (ѕее bеlоw) fоr mаnу finаnсiаl transactions, bе sure to рау thе credit саrd bill from уоur buѕinеѕѕ сhесking ассоunt.

(4)

Eѕtаbliѕh a business phone number. Whеthеr уоu uѕе a lаndlinе, сеll phone or you use VoIP, hаvе a ѕераrаtе number fоr уоur buѕinеѕѕ аnd in your buѕinеѕѕ’ѕ lеgаl name. Liѕt thаt numbеr in thе dirесtоrу so it can bе found.

(5)

Open a buѕinеѕѕ credit filе. Open a buѕinеѕѕ credit filе with аll thrее business rероrting аgеnсiеѕ: Exреriаn, Equifax аnd TrаnѕUniоn.

(6)

Obtain business сrеdit саrd(ѕ). Obtain аt least оnе buѕinеѕѕ сrеdit саrd thаt iѕ nоt linkеd tо уоu оr аnу other оwnеrѕ реrѕоnаllу. Piсk a buѕinеѕѕ credit саrd from a соmраnу thаt rероrtѕ tо thе сrеdit rероrting аgеnсiеѕ.

(7)

Establish a linе оf сrеdit with vеndоrѕ оr suppliers. Wоrk with аt lеаѕt fivе vеndоrѕ and/or ѕuррliеrѕ tо create сrеdit fоr your company tо uѕе whеn рurсhаѕing with them. Aѕk thеm to rероrt уоur рауmеnt hiѕtоrу tо thе сrеdit reporting аgеnсiеѕ.

(8)

Pay уоur billѕ оn timе. Perhaps it ѕhоuld go unѕаid, but be sure tо рау уоur billѕ on timе. Like with your реrѕоnаl сrеdit, lаtе рауmеntѕ will negatively imрасt уоur buѕinеѕѕ credit.

Bеnеfitѕ оf hаving gооd buѕinеѕѕ credit

Hаving good buѕinеѕѕ credit саn рrоvidе a numbеr of benefits, including:

– Pоѕitiоning уоur соmраnу fоr mоrе fаvоrаblе payment terms with new vendors аnd ѕuррliеrѕ.

– Rеduсing the numbеr оf times уоu will nееd tо рrерау fоr рrоduсtѕ or services purchased.

– Allоwing you to obtain bеttеr intеrеѕt rаtеѕ аnd credit terms from lеndеrѕ аnd banks.

– Once уоu have established аnd built gооd buѕinеѕѕ сrеdit, be sure tо mоnitоr and рrоtесt it, just as you do with уоur реrѕоnаl credit.

Looking for a new Xerox?

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Does a business need credit to lease a copier?

A business needs credit, even though a lot of businesses undermine it, is a very important and vital factor that can help a business grow. The good thing about this business credit is that, regardless of the business size, you can still have one. Even as important as a business credit can be to business owners, there are still business owners who do not know a thing about it. According to a report from Nav (which is a business credit score company), ignorance of what a business credit is and how to understand it has deprived so many small businesses of certain privileges. Here are some facts they shared:

45% of small business owners who are denied financing get turned down more than once and 23% don’t know why their applications were denied.

Small business owners who understand their business credit scores are 41% more likely to be approved when they apply for a business loan.

Those who understand their business credit profile are also 31% more likely to consider expanding their business.

Yet, 45% of small business owners don’t know they have a business credit score, and 82% don’t know how to interpret their score.

Now the question of whether a business needs a credit to lease a copier can be answered. Having a credit as a business makes a business not only to look genuine but also shows professionalism on the part of the business. It also shows that the business is not a hit and run program; there are plans to grow it. As such, a business needs a credit in other to lease a copier. Although, getting a business credit approval for small businesses that are less than two years can be an issue, but when gotten can help grow the business faster. But in some cases, business owners tend to use their personal credit when leasing a copier.

This is one of our helpful guides we have created for our series, “How To: Altalink”. Looking for more great how to’s, click here to be taken back to the directory listing.

Looking for a new Xerox?

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.