Blog Post

Commercial Copier Costs

About Commercial Copy Machines and How Much They Cost: 

Background:
A copy machine makes copies of an original document via one of two methods: digital scanning or analog photography.
The primary difference between a home copy machine and a business copy machine is printing volume, typically measured as maximum pages per month. Commercial copy machines range from 8,000 copies per month on the low end to 40,000+ on the high end. A good home copy machine might cost $120.00 or more; commercial copy machines easily reach prices of $3,000 to $35,000 depending on brand, options, and features. Many businesses choose to rent or lease their copier machine, typically for periods of between three and five years. However, we are seeing a trend of customers wanting shorter lease terms. Rental and lease rates are set based on your expected copying needs, so be sure to determine your current workload before you sign a deal.

Compare Digital Office Copy Machine Pricing

	Copier Supplier	Two Colors	B&W Print Speed	Scan	Wireless Options	Compare More Prices
	Konica Minolta Bizhub 224e		20 ppm
	Xerox Altalink C8030		35 ppm
	Kyocera TASKalfa 520i Multifunction		52 ppm
	Konica Minolta Bizhub 361RC-14K		36 ppm
	Xerox Versalink C7020		20 ppm
	Kyocera TASKalfa 420i		42 ppm
	Canon Image Runner C3300		33 ppm
	Sharp MX-4101n		41 ppm	No
	Xerox Color C60		60 ppm
	Canon ImageClass MF7460		25 ppm

What to Look For In an Office Copy Machine: 
Ease of use and security are the major differences between digital and analog commercial copy machines. Digital machines allow for “One Scan to Many Copies”—scan once and you can make many copies, even much later, without needing the original document. Analog copy machines require the original document to be present every time a copy is made. Because of their archival nature, though, digital machines can be vulnerable to information theft. Multifunctional copy machines can spare office space and expense, functioning as fax machines, printers, and more, however their complexity should also be considered. Also decide if you need color or black & white (color is more expensive) and whether you want a WiFi-ready machine.

More Buying Tips and Information: Start with the basics such as understanding your day to day needs like scanning, faxing, and will you need a color copier or just black and white copies. Consider what type of connections you will require such as USB, Ethernet, or a wireless connection. Depending on how large your print jobs are you may need a high speed copier that produces 44 pages per minutes, or for smaller offices maybe 10-20 PPM will suffice. Lastly consider how deep the print quality will need to be, such as for reproducing images and photos where as you may require  a print resolution between 600 DPI and 1200 DPI.

Office Copier Average Purchase Costs

Below are a few examples of prices for office copy machines. This willgive you an idea how how much you will pay if you purchase a new copy machine.
–   $5,000 – $15,000 is a good average cost for purchasing a new copier with print speeds between 20 – 45 pages per minute.
–   $40,000 is a good average cost for purchasing a new copy machine with print speeds between 45 – 60 pages per minute. These units are designed for handling large work-loads.

Office Copier Average Lease Costs

–   Copier leases can cost between $100 to $900 a month.
   –  Standard Offices under 10 employees and printing under 5,000 pages a month should expect to pay between $100 to $400 for their copying costs per month.
   –  Larger Offices between 10-25 employees and printing under 15,000 pages a month should expect to pay between $400 to $700 for their copying costs per month.
–   Low volume desktop copy machines can be leased for a little as $65/month.

Popular Office Copy Machine Brands: Canon, Brother, Ricoh, Xerox Copiers, Epson, HP, Konica Minolta, Oki Data, Sparco, 

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ABOUT USA Copier Lease

   USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States. We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee. In addition, to learn more about how USA Copier Lease can help your organization assess your existing copier leases or provide a quote for new copier, call (800) 893 1183 or send an email to online@usamagnum.com 

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.