Question and Answer Archives | USA Copier Lease

Is Leasing A Copier A Smart Tax Move?

Today, we’re delving into an important question for many businesses: Is leasing a copier a smart tax move? Our goal is to offer insights that could help you better understand the benefits and implications of leasing a copier for your business.

Understanding the Financial Impact of Copier Leasing

For small businesses, purchasing a copier can be a significant financial commitment. Not only does it require an initial capital outlay, but it also involves ongoing costs for maintenance and supplies. These expenses can strain your operational budget. In contrast, leasing a copier reduces the upfront investment and offers several other attractive benefits.

Tax Advantages of Leasing a Copier

When you lease a copier, you may be able to reap tax benefits. According to IRS guidelines, lease payments for business equipment like copiers can be deducted from your tax returns, provided the equipment is used in your place of business. This differs from purchasing a copier, where you can only deduct a portion of the copier’s depreciation value – about 40% in the first year and 25% in subsequent years. Leasing, on the other hand, allows the entire lease payment to be written off as a pretax business expense.

Capital Preservation and Budgeting Benefits

Leasing a copier can also be a strategic financial decision. It helps small businesses conserve capital, avoiding large investments in depreciating assets like office technology. This can free up funds for other critical business needs. Moreover, leasing helps in maintaining credit lines for other significant business investments. Lease agreements often include supply costs, further reducing initial expenditures.

Copier leasing can also ease budgeting challenges. Instead of a substantial one-time purchase cost, leasing a copier involves smaller, scheduled payments. This allows for better financial planning and flexibility in managing resources. Furthermore, lease payments are typically unaffected by fluctuating interest rates, offering more predictability in your financial planning.

Contact Us for Your Copier Needs

Interested in learning more about how leasing a copier can benefit your business? Visit our website at www.usacopierlease.com for pricing details and to view our most commonly leased models.

About USA Copier Lease

USA Copier Lease, an exclusive Xerox dealer, serves clients across the United States. We offer guaranteed same day/next day on-site service support for your Xerox devices.

To learn more about how we can assist with your copier leases or to get a quote for a new copier, call us at (800)-893-1183 or email online@usamagnum.com.

Are you an IT organization looking for a Xerox Partner for referrals? Contact us to learn about our incentives for copier referrals.

How Xerox can help you recycle

Xerox Corporation is a fantastic global technology company that has been delivering outstanding document management solutions to businesses and organizations for over 100 years. And recently, they’ve gone the extra mile to show their love for the planet by taking steps towards promoting environmental sustainability and reducing their impact on the environment. How, you might ask? Well, through their amazing Xerox Recycling program of course!

The Xerox Recycling program is a joyous initiative that encourages the responsible disposal of used Xerox products. It offers customers a super simple and convenient way to recycle their used Xerox products in the most environmentally responsible manner. And the best part? Xerox accepts a wide variety of products, including printers, copiers, fax machines, and other office equipment.

What’s not to love about the Xerox Recycling program? For starters, it’s completely free for customers! That’s right, Xerox takes care of all the shipping and handling costs, so customers can easily and freely recycle their used products. The process is a breeze, too. All you have to do is log onto the Xerox Recycling website, choose the product you want to recycle, fill out the online form, and voila! Xerox will then send you a shipping label, and you can package the product and send it off for recycling. How easy is that?!

Once the products reach Xerox, they’re processed in the most environmentally responsible manner. Xerox utilizes a combination of refurbishment and recycling techniques to ensure that as much of the product as possible is reused, rather than discarded. This helps reduce waste going to landfills and minimizes the impact on our lovely planet.

And that’s not all! In addition to their recycling program, Xerox is also dedicated to reducing their overall impact on the environment. They’ve implemented a number of initiatives to reduce energy consumption, minimize waste, and promote sustainable practices. For instance, they’ve introduced a range of energy-efficient products that use less power and implemented waste reduction programs in their operations.

In conclusion, the Xerox Recycling program is a shining example of how companies can work towards promoting environmental sustainability. By offering customers a simple and convenient way to recycle their used products, Xerox is helping reduce waste and minimize their impact on the environment. At the same time, they’re showcasing their commitment to sustainability and setting an example for others to follow. Kudos to Xerox!

Here is a link to the Xerox Recycling Program: https://www.xerox.com/perl-bin/product.pl?mode=recycling&XOGlang=en_US&referer=xrx

Looking for Xerox Lease prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

In addition, to learn more about how USA Copier Lease can help your organization assess your existing copier leases or provide a quote for new copier, call (800) 893 1183 or send an email to online@usamagnum.com

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

What is Xerox DocuShare?

Welcome to the Blog about what Xerox DocuShare is. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of Xerox DocuShare and how it can help your business.

Xerox DocuShare is a cloud based, intuitive and mobile ECM (Enterprise Content Management) platform. It is deployed onsite to offer greater IT control or to derive enhanced mobility through a secure private cloud. Organizations using this technology can automate their processes with this robust tool. It also supports digital transformation.

What is it all about?

This document management system is meant for every business type and size. It is also a web based system, which is designed to help businesses to enjoy sharing files without having to use complicated software, internal site or cloud storage. It allows direct sharing from hard drive and can be accessed at any point of time over the web. It offers a secure environment and promotes better collaboration within the business.

File sharing

This tool is not known to restrict sharing of different types of files. Its purpose is to provide assistance to users to share a wide range of files with other users at any point of time. It is also possible to share images and paper documents by integrating scanning devices. Executables, text based documents, videos and other digital media types are also shareable.

Benefits

This web based software is proven to significantly lower down document search time to around 80%, when compared to other digital and print formats. Having all documents at a single location, there is only the need to search the location, so as to identify what is desired. The business can also have better and full control offered by centralized administration, thereby allowing specific groups and employees to have quick and easy access to files and documents. There is also present inbuilt fail-safe disaster recovery choice to safeguard data, in case, some vital files get deleted.

Operational expenditure is reduced significantly with this tool and also is less used energy and paper. This tool is rather stated to be an amazing green alternative. It can also be integrated effortlessly and used easily in the existing applications. This allows businesses to use the system efficiently and quickly without having to install additional software on their clients’ computers.

Some key features

With online content sharing, authorized users are now in a better position to get access to vital files and documents at anytime and from anywhere. Even employees are allowed to collaborate easily without requiring sending back files or also being at the same location.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.
We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.
In addition, to learn more about how USA Copier Lease can help your organization assess your existing copier leases or provide a quote for new copier, call (800) 893 1183 or send an email to online@usamagnum.com

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Should I Repair or Fix My Broken Copier?

Welcome to the Blog about should i repair or fix my broken copier. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of if fixing your broken copier is in your business best interest. It could be that you are running a busy office and carry out lots of printing and photocopying on your copier machine. But the copier being just another electronic device is prone to getting damaged or experience several types of problems during its lifespan. It is a known aspect that your business speed is not likely to wait for the broken copier or printer to get fixed. Moreover, if your business relies to a large extent on the copier, then it could slow down work and be a crazy day for your business if the existing copier is not functioning properly.

Not having valid service plans for the copier repair

Your problems will only get manifolds if you do not have a proper service plan taken after the original service from the manufacturer has expired. To repair the copier without proper service plan will only entail good amount of money, which can become problem for your small business. Some maintenance & service plans include unlimited consumables (waste containers, drums, toner, staples, rollers, fusers), repairs (includes labor), all parts, onsite and remote technical service, etc.

Copy Machine Error repair &/or replacement

The cartridge is one of the common parts in the copier that may require to be repaired periodically. Also there are other supplies which will require repair like the Transfer Belt Roller, Staple Cartridge meant for Finisher Professional Booklet Maker, Staple Refills , Office Finisher, Advanced Office Finisher, Waste Toner Container, Second Bias Transfer Roll, Pr Booklet Maker Finisher, Drum Cartridge2/3 Hole Punch, etc. These are few of the parts in a copier that will require repair or replacement every now & then, thereby involving a good amount of money. If the copier plays an important role in the smooth and efficient functioning of the business, then it is essential to keep aside some budget for its repair and maintenance. This can be a tough task for small businesses with very less liquid capital. Also, there is a genuine need to search and hire the best companies in the region that can offer professional repair or replacement services.

Availing rental copier machines

However, the issues related to repair or replacement and spending lots of money, energy and disruption in the business can be skipped by taking advantage by leasing a copier from a reputed provider. Fortunately, there are companies present in the market that does offer different types of copiers to match perfectly the specific needs of your business. Also, the rental program is very affordable, thereby helping you to save from the hassle and precious money, since all parts mentioned above are covered in the rental program.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

What Automated Features Do You Need For Your Law Office?

Welcome to the Blog about what automated features do you need for your law office. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of what would best fit your office.

If you run a law office, then it is quite natural to have plenty of documents, each of which could be hundreds of pages. Whatever be the size of your business or practice, you need to have proper office supplies to ensure smooth and efficient functioning.

List of essentials to consider

Desk supplies: They are the real basics that your office should have. You need to have tape, pens, highlighters, scissors, paper clips, trash can and other essential items. With these, you and your staffs will be able to take notes as and when deemed necessary, be innovative and carry out normal business.

Organization Supplies: It is important to stay organized to increase overall productivity and efficiency. Binder clips and stapler should be kept handy to maintain different types of printouts and documents together. Include some folders – hanging and regular file folders. Crucial paperwork like legal documents or personnel files should be kept carefully and organized, so as to prevent misplacing or losing them.

Using advanced technological devices: Stapling, folding and 3-hole punch is also essential. They can be purchased separately. You can also invest in the best branded copiers that will undertake all these tasks.

Software & Apps: Whatever be the device used, you will definitely require some good apps or software to help manage the business. It also allows handling variety of tasks like tracking client invoices or customer payments, maintain blog or website, schedule appointments, carry out taxes and monitor social media presence.

Paper: There is a need to stock up paper for copier and printer, sticky notes, notepads and notebooks. Also, the copier and printer is to have toner and ink in plenty to ensure that the pages are not left blank, especially when there is an urgent presentation to be done.

Mailing & Stationery supplies: Paper and envelopes is a necessity to disburse payments, paychecks, invoices, documents and promotional offers, etc. Also postage is to be stocked up.

Storage & Office Furniture: You and your employees need to have comfortable office chair. The desk also should have sufficient space to work efficiently. Storage cabinets and furniture with adequate space can help eliminate unwanted distractions and to be better organized.

Therefore having the above mentioned features combined with a good copier is likely to help your legal firm to establish itself and function smoothly.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

6 Secrets To Getting The Right Copier For Your Law Firm

Welcome to the Blog about 6 secrets to getting the right copier for your law firm. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of which copier would best suit your law firm.

Perhaps, you are planning to buy a copier for your law firm. There are several companies in the market that provide such machines. But you need to ensure availing the right one that will serve your specific complex business needs. It will be wise to choose a system that offers multi function facilities. Hence, during the selection process, give priority to quality of service rendered and available functions, rather than simply focusing on the ‘price’ factor.

Tips to ensure correct selection

1. You need to ensure that the machine interface allows launching of direct workflow. You need to have the ability to include directly all scanned documents within the document repository. There are machines which can interface as well as connect to diverse product range. With proper research, you can come across a device which will work with your existing software.

2.There are likely to be produced plenty of case related sensitive documentations and files. There are times when the average may even exceed a thousand pages a day. Ordinary devices are not likely to live up to the occasion and will only witness frequent breakdowns. Instead, you need to invest in a machine for your Law Firm that will complete high volumes of work in double the speed. This will also save precious staff time, who can focus on other things.

3.Document imaging combined with document capturing is likely to be memory intensive. Hence, the device needs to have sufficient capability to manage efficiently, easily and quickly large scanning projects. It should also manage incoming faxes and printing tasks. Research on document imaging software as the right section can help save space, eliminate paper and allow access to various case files.

4.It is important to adhere to HIPAA compliance while managing medical related details, while CFPB regulars real estate residential transactions. The device chosen should allow the printer to release print jobs.

5.In case, there are numerous photos involved in the case, then the device should be good enough to offer scanned photos with 600 dpi.

6.Valuable office space is taken up by documents and hence maintaining drawers for storage purpose can be expensive and also cumbersome. Digitizing paper or E File process does help to enhance greater efficiency.

With proper research, you are sure to find the very best device for your Legal firm and at discounted rates.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Industrial Copy Machines VS. Small Business Copiers

Welcome to the Blog about industrial copy machines vs. small business copiers. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of the difference between the two.

Investing in a copy machine for the business is no more a luxury. Rather, businesses installing it do enjoy significant improvement in how the company operates. Using the right copier, employees do not have to wait to complete their tasks or waste time by performing those manual tasks which otherwise could be automated. Using the right type of Industrial Copy Machine can help your employees to spend more time performing those tasks which matter a lot to the bottom line. Besides the Price difference, there are several other aspects that need to be taken into consideration, during the selection process.

What Is The Copier To Be Used For?

Different offices have varying needs and hence, it will be essential to determine the specific requirements of the business and purpose to install the Small Business Copier. For instance, several businesses make use of the copy machines to copy, scan, fax, print, fold, staple, bind and saddle stitch. It is only a well chosen machine that will live up to your business expectations and allow the essential tasks to be automated. Preparing the list of things to do also helps to determine the machine’s final configuration to be derived and investments to make. Doing some Comparison research between Commercial Copier and Small Business CopiersCopier can help understand the difference and choose the perfect one.

Monthly Print Volume

This is the next aspect to be made priority when making Comparisons between an Industrial Copy Machine and Small Business Copier. How much is the copier to be used needs to be identified. Will there be printed few or thousands on a daily basis and the number of employees to use the copier. The high end copiers will have a huge price difference from that of a Small Business Copier. But they manage to print higher volumes when compared to the low end types.

Printing volume is rather measured as the maximum number of pages printed per month. 8000 copies can be derived from the Commercial Copier or Industrial Copy Machine on low end. On the other hand, the high end ones offer 40,000+ pages. The Small Business Copier costs around $120.00+ But the Commercial Copier is likely to be found at a price between $3000 and $35000.

For better and effective Comparisons and to know the Price difference, check out the webpagehttps://usacopierlease.com/commercial-copier-costs/.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How Much Do You Print Monthly?

Welcome to the Blog about how much you print monthly. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of how much you print and what kind of copier will help your business.”

It is important for each and every business to scan, print and photocopy documents from time to time. Installing the best branded Copiers in the office is sure to significantly enhance your office productivity. It also improves your staff efficiency and productivity. Hence, it becomes
crucial to identify the best device which can efficiently handle the output, contain costs, use minimal resources and complete tasks crucial to your business.

Features to consider when purchasing the machine

Purpose: It is essential to list out the tasks that are expected from the machine. Few businesses may use the device for faxing, scanning, copying, folding, printing, stapling, saddle stitching and binding purpose. It is possible to automate these tasks using a good machine. Understanding the requirements will help determine the capabilities desired in the machine.

Document types to print: The current set of digital devices have the capability to print 22 ppm (pages per minute) on low end to about 100 ppm on high end. There are different types of devices available in the market at different rates. Plenty of options are available. Your business type and printing volume will determine the type of print speed to choose in the device to meet the growing needs. Is there a need to print email copies, forms or other documents used by employees internally? Is there a need
to print short contracts? 30 ppm is sufficient for businesses witnessing light printing needs. For regular large paper presentations or mass mailings, do consider the number of copies and pages required. Schools & law firms will require a device having greater capacity. For heavy use, devices with 45 ppm speed are found suitable.

Copying & Volume: Is your business engaged in printing few pages on a daily basis or thousands of documents in a single day? Evaluate how much your current machine is being used monthly. You can estimate the number of pages to be printed every month by following the amount of paper purchased every month. It is the print volume which is likely to determine the paper capacity required in the machine for your business. The basic models allow 100 sheets / tray and multi-function, large scale machines have the capability to hold about 500 sheets / tray. It is necessary to
select a device which will provide the facility to meet the current as well as growing demands of your business or practice. It should manage expansions easily.

Therefore, doing some research can help you to find the best solutions for your business.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com
or
The model below is our most commonly leased.

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How Much Does a Copy Machine Cost?

Welcome to the Blog about how much does a copy machine cost. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of copiers and their pricing.

A copier is always a good choice for any size office, workplace, or home use. As it’s advanced features make you work smartly and occupies less space. It’s multi function options like print, copy, scan with WiFi and cloud computing definitely help to work effortlessly.

If you are planning to buy a copy machine then you can go for an online purchase or offline from the seller. USA Copier Lease has featured products of Xerox on its Home page. A copier costs less than you would think when you lease. Usually the price range varies according to the product. E.g. Xerox Altalink, Versalink, MFPs, Laser Printer All-in-one.

Some products with detailed quotes are given below:

Xerox Altalink C8030 : It is the base model of Altalink.

Features:

– 30 PPM

– Color

– 4 Trays + Bypass

– Price : $ 195.00 per month on lease

The following is also added with this product:

Included are freight and shipping, on site copier setup, network installation, Remote Network installation

Xerox Color C60 : It is the Lite Production base model

Features:

60 PPM
Color
2 Trays + Bypass
Price : $ 429.00 per month on lease

Xerox Versalink C7020 : It is the base model of Versalink.

Features:

20 PPM
Color
2 Trays + Bypass
Price : $ 115.00 per month on lease

Both Versalink and color C60 include service of installation like Altalink.

The lease term also varies for every product. Like the lease period may vary from 12 months to 60 months according to price.

Our “Where to buy” menu on our website consists of all range of Office products, Production Printers, Suppliers and Software. There is an option of “Quick Shop Links” to Buy Office Products, Order supplies and Sales Location. You can check these options to get details and also buy products. You can select the town/city and select preferred product and find the store in your area. After submitting the details you will get the information about the stores and easily locate them.

If you have any questions or need help you can check www.usacopierlease.com Home page and fill out the contact us form.

Phone: (800) 893-1183

Xerox Technical Support: (800) 835-6100

Supply Ordering: supplies@usamagnum.com

Email: online@usamagnum.com.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Default Passwords for Xerox Copier for 2020:

Welcome to the Blog about Default Passwords for Xerox Copier for 2020. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of how to access your default passwords .”

Xerox allows you to log into the system administrator area. Here you can access and change the default features according to your requirements. It is accompanied with many security features, admin panel with username and admin password. You need to log in to the system administrative mode to change anything.

The rules for handling default passwords has changed in January 2020. The firm wares updated to make the default passwords either 1111 or devices serial # to add reasonable security features to the devices. As the California state law (SB-327) will not allow to sell products connected to the internet without security features from January 1, 2020 onward. So, Xerox has to amend its security features to be bound by it. So, you should change your system admin password to make your system secure. It is always recommended to change the admin password.

You can use this page www.support.xerox.com for help changing the password. The users who already are using printers or MFPs have the same default password until they upgrade the software/firmware. After updating the old software to the new updated one, you need to change the default password and keep it secured and safe and accessible by limited users you trust to make further use. If you forgot the changed password you need to get help from our technician to reset the password. There is no way to reset or access the password remotely, so the technician needs to visit your place for password reset.

Benefits of changing the admin password or credence:

Changing the password will also protect the printer/multi function printer from security issues. The password needs to be remembered to keep your device secured. It’s always advisable to log out of the system admin mode for the safety and security of the printer. The default access allows everyone to access the basic Copy, Scan, Print, & Fax functions of a device. But the administrative mode has more features like : various advanced accounting, security and configuration features, network parameters and changing specific default modes.

Changing passwords at your earliest convenience is needed for the safeguard of your system and to protect your device from online threats. You will explore more advanced features if you logged in to the admin panel.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How to Use a Copy Machine

Welcome to the Blog about how to use a copy machine. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of a copy machine and all it does.”

Xerox copiers provide the best features for copying in cost effective price with advanced security modules,easy to access tools, mobile connectivity, WiFi service, cloud connected applications, touch screens, etc. It’s not a headache any more to know how to use a copy machine. All instructions with pictures and videos are available on our website. You can go through the videos to see how easy the printing job is. Some MFP printers have more smart features and also come with lifetime warranty.

Steps to handle a copy machine:

Step 1 : First you have to switch on the power button and it may take a few seconds to make the machine ready for work. Then touch the “Press it” button on the touch pad. Now your machine is on.

Step 2 : Loading the paper in the tray : Open various trays one by one to load papers of different size i.e. A4 (Normal Size), A3 or Legal size. If your printer has just one tray you have to insert papers according to your printing preferences. But printers with various trays for loading different size papers are best for multi functions.

Step 3 : Follow the Screen Instructions to know the various Function buttons. You have to choose how many copies you need, color mode, change the contrast I.e dark or light, select the mode to copy on both sides or single side(advance functions) and also you can select the connection options.

Step 4 : Your copier is now ready. Put the document you want to make copies on the top or scanning area, check the alignment properly and then press the button. If you have two sided paper the copier dealer has to choose the two sided option and press “OK”.

Step 5 : Collect the papers : Select the Finishing button and choose the page order options accordingly and press “OK” . Then select number of copies and “Go”. The pages in your out-put tray will be arranged automatically in your preferred sequence with the required no of copies. You can count or check them for your confirmation but usually you don’t need to do it as the machine is so smart and does its job error free. You can select finishing and choose the staple position usually top left corner press “OK” if you want your document to be stapled.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

How is a Xerox Copier Different From a Laser Printer?

Welcome to the Blog about How is a Xerox copier different from a laser printer. Thank you for visiting our page, below we are going to talk about that and hopefully provide you with a better understanding of the difference for both.”

Xerox Copiers :

Xerox copiers provide the features like: printing, copying, advanced security modules, easy accessibility, mobile connectivity, WiFi facility, touch screens, etc.

Laser Printer:

Laser printers also give easy handling interfaces, make your job simple, cost effective, have advanced security for the system, mobile printing facility which helps you to give command to print from anywhere, anytime. Better paper handling, touch screen tools, with advanced applications provides a smart workplace with WiFi connectivity.

Difference between Xerox copy machines and laser printers :

1.Copiers and laser printers have a major difference in image formation on the photosensitive drum.

2. A copier uses a bright light and lens which focus on the image. A strip is used to scan the image in most of the copiers onto the drum. The lenses are adjusted with the drum and the strip to take the image.

3.A laser printer uses a low power sharp and focused laser beam to scan one line at a time on the drum. Modern laser printers use infra-red solid state laser diodes but copiers use different technology.

4.Copiers use a positive process while laser printers use a negative process.

5.In copiers dark areas on the original result in marks on the paper and in laser printers if there is a spot of light results in a dark mark on the paper.

6.Laser printers are combined with buffer memory so that multiple copies can be made without re scanning the original image which is impossible in copiers.

7.In laser printers sorting and collating is more flexible, scaling and rotation can be done digitally which is not possible with simple copiers.

8.The exposure process is different for copiers and laser printers.

9.For copiers, a broad strip is focused onto the drum. When the drum starts working, a quartz lamp and the strip mirror moves along the original. The second strip helps the strip mirror’s movement. In this way the entire original image is captured by the rotating drum. It takes the entire image at a time. For laser printers, the negative image of the page is stored in the printers buffer memory and is read and scanned onto the drum. It takes one line at a time.

10.In copiers, the relative charges of the drum and toner are set up so that toner is drawn to the unexposed portions of the drum resulting in a positive image, but in laser printers its opposite.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is our most commonly leased.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Law Firm Commercial Copiers

Buying a copier for your business is helpful, but getting a copier machine that suits your business needs is very important. As a law firm, several copiers are designed specifically for attorneys. Law firm commercial copiers are built basically for law firms with the sole aim of helping their processes go smoothly and more efficiently. Finding a copier that can handle every legal industry-related needs can be a bit difficult, but it would pay off in the long run. Before selecting a copier for your law firm, it is important to first take note of the things you want the copier to do for you.

The price of the copier should not be the first thing to consider when trying to get the best out of a copier for a law firm. One might wonder why getting a law firm commercial copier is better than getting a all in one printer. Here we will explain why:

Things to Consider When Trying to Acquire a Copier for Your Law Firm

To get the perfect copier for your law firm, there are certain factors to consider, and they are;

Copier speed: The speed of a copier should be regarded as when planning to acquire a copier for your law firm. Due to the high printing needs that come with running a law firm, it would be advisable to get a copier with a high page per minute (PPM) rate.
Compliance: Does the copier complies with specific vital rules? Health Insurance Portability and Accountability Act (HIPAA) and the Consumer Financial Protection Bureau (CFPB) are common examples. Copiers that meet these regulations would save you unnecessary problems.
Security: One of the main reasons for compliance is to secure data and client details. If the copier you intend to go for, for your law firm is not secured enough, then take it off your list. You would not want to spend money on acquiring problems for your business.
Scanning capacity: How well can the scanner operate? The ideal copier should have a scanner with enough ability to handle regular scanning. Slower scanning time is mostly caused due to low capacity, and this can slow down processes in a law firm.
Image size: If, as a law firm, you would handle more cases that include pictures, then a copier with an excellent scan resolution would help. The least the copier resolution should be for image scanning is 600 dpi (dots per inch) resolution.
Document storage/management: How do you intend to manage and store legal documents? You don’t want the documents to get into the wrong hands; neither do you want to keep files belonging to an already settled case. Getting a copier that can digitize documents would be of great help. Copiers with this feature can help save physical space and keep the documents more secure.

Getting a copier that does almost all of this is a perfect investment. Also, you might want to pick the features that appeal the most to your business needs and work with it. At usacopierlease.com, you can get the right law firm commercial copiers for your law firm.

Get in touch with us today and we would provide you with the best copiers you need for your business.

Looking for actual prices? Go to our home page @ www.usacopierlease.com

The model below is what most of our law firm customers use.

ABOUT USA Copier Lease

USA Copier Lease is an exclusive Xerox dealer and our clients are across the United States.

We can service and support your Xerox devices anywhere in the United States with a guaranteed same day / next day on-site service guarantee.

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

What is Xerox Easy Translator?

Okay –
So hopefully you watched the video.
If not, we will do our best to summarize below.

The Xerox Easy Translator App turn your Xerox copy machine into an instant translation machine.

Okay – that’s it.
If you didn’t watch the video –
Watch the 4 minute video now.

Looking for a new Xerox?

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.

Why leasing a copy machine is an affordable choice?

Aloha
Welcome to the Blog!

In this entry – we will answer the nagging question most customers have in their head – “Why is leasing a copy machine is an affordable choice?“ We often find that the stigma people having towards leasing is – we end up paying more in the long run. Towards the cost of the copier? Maybe – but you will definitely waste a lot more money on the TIME it takes for you to find someone to repair the copier, the cost of the repairs, the parts, toners….the list goes on…Let’s just break it down here in more sophisticated talk.

LET’S BEGIN!

First things first –

USA Copier Lease is committed to making your copier/printer lease experience as smooth as possible. There is a lot of information on the internet about Xerox – most of the good stuff is hard to find. We write these helpful guides mainly for our customers, but also for anyone on the internet that is looking for help.

We lease copiers – we also write help guides for people that aren’t our customers. Why? Because we care.

Hey, Are уоu a small buѕinеѕѕ?
Yea?
And you are operating оn a tiny budget?
And уоu are mоѕt likely ѕеаrсhing for cost effective wау tо improve daily operations?

This cost effective affordable choice could circle around how you print. With the grоwing demands and advancements in technology, the nееd to have access tо quality buѕinеѕѕ equipment hаѕ become increasingly high. So, to address the frequent changes in technology (оbѕоlеѕсеnсе) and affordability; leasing affordable choice business equipment like copy machines/ multi-functional devices would bе an excellent орtiоn.

Fоr mаnу small buѕinеѕѕеѕ the choice of purchasing an office utility ѕuсh аѕ a рhоtосорiеr or printer is a daunting investment choice. Due to the аѕѕосiаtеd large up-front dollars to purchase something that will be оbѕоlеtе in five уеаrѕ’ time – Leasing a рhоtосорiеr is the smarter affordable choice with gооd buѕinеѕѕ-ѕеnѕе advantages that we are going to outline below. Let’s take a look with this giant font depicting the sections:
Budgeting
Mаnу buѕinеѕѕеѕ earn rеvеnuе over time – just like businesses print over time (not all at one time). Tо be able to рау аѕ you print makes sense: Why рау out in оnе lump sum when with affordable choice leasing you can mаkе ѕmаll fixed mаnаgеаblе payments? It equates to рау аѕ уоu use.

Payments mаdе throughout a lеаѕе agreement аrе unaffected bу changes in intеrеѕt rаtеѕ (your interest rate is locked in). Therefore уоu саn accurately choose to pay lеаѕе payments in advance. And as саѕh flоw forecasts, соѕt оf print саn bе compared with рrоjесtеd rеvеnuе and рrоfitѕ gеnеrаtеd by the use оf the сорiеr / printer.
Uрgrаding Technology
Just like a vehicle, a copy machine оr printer iѕ not a buѕinеѕѕ asset that appreciates: the printer depreciates faster than the vast majority of purchased аѕѕеtѕ. Sо, choose to save purchases fоr assets that either appreciate or depreciate lеѕѕ quickly! Leasing gives mоrе frееdоm fоr uр tо dаtе office equipment, which is super important with printers and copiers. Leasing a copier can also bе inѕtаllеd (or removed) аѕ required and much lеѕѕ affected by budget restraints.

Photocopier and printer leasing improve саѕh flоw and will сrеаtе a hedge аgаinѕt inflation, dерrесiаtiоn and obsolescence. Importantly, it аllоwѕ уоu tо take advantage оf technology imрrоvеmеnt аt the timе of уоur choosing аnd at a rеаѕоnаblе соѕt. In соntrаѕt, a buѕinеѕѕ that оwnѕ the office equipment саn оnlу uрgrаdе bу rеinvеѕting аnd disposing of the еxiѕting asset (in this case a printer).

An affordablable photocopier lеаѕе with early upgrade options will include the ability to trаdе up tо a nеwеr mоdеl earlier. Or some early upgrade options will ассоmmоdаtеѕ upgrading the copy machine to one with a higher print volume, ѕрееd аnd features your business needs. This gives уоu frееdоm choice to uрgrаdе without purchasing a nеw model.
Cарitаl
It mаkеѕ sense tо uѕе сарitаl for еxраnѕiоn оr аррrесiаting buѕinеѕѕ purchases. Leasing for оffiсе technology рrеѕеrvеѕ рrесiоuѕ rеѕоurсеѕ fоr these рurроѕеѕ аnd оthеr buѕinеѕѕ optimizations. Furthеrmоrе, уоu аrе able to рrеѕеrvе your existing bank linеѕ аnd optimize уоur use of commercial credit ѕоurсеѕ.
Flexible Pауmеnt
Yоu саn сhооѕе the option thаt mаkеѕ for thе most соmfоrtаblе lеаѕing arrangement, nоrmаllу uр tо 5 years. This gives immediate access to thе photocopier / printer equipment уоu need. The nесеѕѕаrу ѕрееd аnd the right tесhnоlоgу is afforded viа payments your business саn hаndlе. This is possible withоut thе lаrgе dероѕit associated with outright purchase choice.
Rеturn on Investment
Lеt thе new equipment рrоvidе уоu with a rеturn … The rеаѕоn fоr a new photocopier or рrintеr iѕ tо inсrеаѕе productivity; with lеаѕing уоu аrе in thе position tо uѕе thе соѕt saving аnd inсrеаѕеd рrоduсtiоn ROI.

Now that’s all done- hopefully we presauded you to lease a copier and not purchase. If we did – Why not a new Xerox Altalink?

ABOUT USA Copier Lease

If you have read this far and are an IT organization looking for a Xerox Partner to pass referrals to, Contact us. We provide great incentives for copier referrals past.